---
date: "2021-10-13"
title: "Council Meeting Minutes 2021-10-13"
source: "2021-10-13-minutes-council-monthly.pdf"
---

CITY OF PRAIRIE CITY
PRAIRIE CITY OREGON MEETING MINUTES
OCTOBER 13, 2021

1)  Attendance
2)  Mayor Jim Hamsher
3)  Councilor Scott Officer via phone
4)  Councilor Chase McClung
5)  Councilor Jenny Shaw
6)  Councilor Candy Reagan
7)  Councilor Chase Bloom
8)
9)  Visitors
10) Sue Malaney
11) Anna Bass, Solutions
12) Dave Wildman, Anderson Perry
13) Kevin Boss
14) Frances Preston
15) Chris Camarena
16) Jim Angell via phone
17) Shonalie Oakes, City Recorder
18)
19) Mayor Hamsher opened the meeting at 6:00pm and roll call was taken
20) Councilor Williams was absent due to coaching
21) Minutes
22) The consideration of the minutes for September 8th, 2021
23)  Mayor Hamsher amended number six from September 8th’s minutes to read 3.5 not 2.5 months
24)  MSP Councilor Reagan/Councilor Chase Bloom
25) All members present voted unanimously.
26)
27) Payables
28) Mayor Hamsher recused himself of the bills because of a conflict of interest (he had a relative
29) receiving a check)
30) Ratify payments of the bills.
31)  MSP Councilor Shaw/Councilor Officer
32) All members present voted to approve unanimously except Mayor Hamsher who recused
33)  himself.
34)
35) Carrie Young Memorial
36) Mayor Hamsher request the Council put together a basket for the Carrie Young Memorial
37) requesting the city donate $100 for the project. Councilor Reagan volunteered to build the

38) basket on behalf of the city. MSP Mayor Hamsher/Councilor Reagan
39) All members present voted unanimously.
40)
41) Kevin Boss wanted to discuss the possibility of purchasing the City’s old Recycle Center
42) All members of the council were interested in exploring this possibility.
43)
44) RESOLUTION NO. 2021-14
45) Engineer Dave Wildman explains to the Council and those present the details pertaining to the
46) Faiman Well Project so that everyone might thoroughly understand the challenges presented to
47) the city and the actions necessary to complete the projects that would solve our current water
48) emergency. Stating the urgency of why Resolution 2021-13 and Resolution 2021-14 are
49) necessary to the success of this project in a timely manner.
50) Councilor Reagan asked if the city has looked into other contractors for bids?
51) Mr. Wildman updated the council on the difficulties of finding a contractor with enough
52) licensing and bonding for the job.
53) Mr. Wildman also expressed the difficulty in getting supplies, specifically piping, stating
54) that the contractor Winegar has the ability to obtain said piping to complete the project.
55) Mr. Wildman states the need for subcontractors to get an accurate bid from Winegar,
56) and requests any subs interested to please contact Winegar.
57) Mr. Wildman discussed the need for a meter at the wellsite.
58) As of 09/13/21 Anna Bass from Solutions stated that approximately $363,000 has been spent on
59) water hauling.
60) Francis Preston states that Councilor Reagan may have a potential conflict of interest voting on
61) these resolutions, at this time Councilor Reagan recused herself.
62) MSP: To approve the RESOLUTION NO.  2021-14 OF CITY OF PRAIRIE CITY ADOPTING FINDINGS
63) IN SUPPORT OF AN EMERGENCY DECLARATION AND APPROVING DIRECT APPOINTMENT OF A
64) CONTRACTFOR CERTAIN CONSTRUCTION SERVICES CONCERNING THE FAIMAN WELLS WATER
65) SYSTEM CONNECTION PROJECT. Councilor Officer/Councilor Shaw. All members present voted
66) unanimously. (Except for Councilor Williams who was not present, and Councilor Reagan who
67) recused herself.)
68)
69) RESOLUTION NO. 2021-13
70) The engineer Dave Wildman shows the City Council and all people present an overview of the
71) maps and diagrams pertaining to the project.
72) RESOLUTION NO 2021-13 A RESOLUTION OF CITY OF PRAIRIE CITY ADOPTING FINDINGS
73) IN SUPPORT OF AN EMERGENCY DECLARATION AND APPROVING DIRECT APPOINTMENT OF A
74) CONTRACT FOR CERTAIN ENGINEERING AND RELATED SERVICES CONCERNING THE FAIMAN
75) WELLS WATER SYSTEM CONNECTION PROJECT. MSP: Councilor Bloom/Councilor Shaw (Except
76) for Councilor Williams who was not present, and Councilor Reagan who recused herself.)
77)
78) The City discussed needing to add its new City Recorder Shonalie Oakes and the City Council
79) President Councilor Scott Officer as signers to the bank of Eastern Oregon account.
80) MSP: Councilor Officer/Councilor Bloom
81)

82) GCECA committee needs council members and residents to be on their committee.
83) Frances Preston and Councilor Chase Bloom were nominated by Mayor Hamsher. Both
84) nominees accepted the position. MSP: Mayor Hamsher/Councilor Shaw
85)
86) Anna Bass from Solutions request an additional $6,000
87) Anna requests the City to pay an additional hourly wage for hours worked when the city
88) recorder position was vacant.
89) Mayor Hamsher stated that there is unresolved contract confusion.
90) Mayor Hamsher clarifies to the Council that Solutions has been operating under the $3500 all-
91) inclusive contract proposal, and that Solutions has not operated under the actual
92) signed contract between the City and Solutions. The signed contract and the proposal rates
93) fluctuate depending if it’s a team member, manager, or partner, per billable hour.
94) Mayor Hamsher request that the City attorney review both the contract and the proposal, to
95) ensure that the duties performed are not outside the scope of work stated in the signed
96) contract/proposal.
97)
98) Councilor Officer discussed the need for affordable housing within our community. Councilor
99) Officer asked the Council to familiarize themselves with the current zoning and planning
documents to generate ideas for the best way to accommodate and implement
100)
affordable housing within the community. Identify the needs of the citizens to shape any
101)
future changes to the planning documents. Mayor Hamsher reminded the Council that he
102)
sent in a letter of support for an application for a Technical Assistance Grant. This grant is
103)
to include A Housing Needs Analysis and a buildable land inventory, to strategically plan
104)
for the next steps in addressing the housing needs of Prairie City.
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Francis Preston spoke with Representative Owens and Senator Finley and they challenged
the Prairie City Council members to write a list of shovel ready projects for them.
The Council decided to use the fireworks for the City’s New Years Eve Celebration

Approved by the City Council this 10th day of November, 2021
And signed by the Mayor

     ______________________________
       Mayor Jim Hamsher

Attested:  _____________________________

       Shonalie Oakes, City Recorder

Meeting adjourned

Jim hamsher (Nov 15, 2021 18:32 PST)