--- date: "2021-06-09" title: "Council Meeting Minutes 2021-06-09" source: "2021-06-09-minutes-council-monthly.pdf" --- CITY OF PRAIRIE CITY PRAIRIE CITY OREGON MEETING MINUTES JUNE 9, 2021 ATTENDEES: Mayor Jim Hamsher Councilor Jenny Shaw Councilor Candy Reagan City Recorder Bobbie Brown Contract Fiscal Officer Anna Bass Francis Preston Mr. & Mrs. Steve Close Councilor Scott Officer Councilor Tish Packard Councilor Chase McClung PW Director Chris Camarena Carole Garrison Pam Gangler Ken Koser The meeting was opened at 6:00 pm with the pledge of allegiance. The public hearing for the 2021-2022 budget was opened to the public at 6:02 pm.      Carol Garrison ask about the Covid Related Expenses line item. o Mayor Hamsher explained that the State is still working on the instructions and procedures related to the proposed payments. Francis Preston asked for clarification that there were no plans for law enforcement with the new budget. o Mayor Hamsher indicated that currently there is no dollars budgeted, but it may be possible to add funding at a future date. Francis Preston asked for clarification regarding the Museum Director’s position. She remembers that this position was going to be a volunteer position going forward and that Sally Bartlett was going to pursue grant funding for the Museum. She also understood that Bob, Sally Bartlett’s husband was going to volunteer at the museum. She felt it may be a conflict of interest if Sally was able to obtain funding for a position her husband was going to hold. o Mayor Hamsher clarified that the “Bob” that would be offered the Museum Director Position, if funding made it possible, was Bob Shive, the current Director. It was asked if the recovery dollars could be used to cover the law enforcement contract that had been cut from the new budget. o Not at this time. It was asked if the city was going to have 4th of July fireworks o Yes – they have been paid for with donated funds. Steve Close – Variance Application  Mr. & Mrs. Close were present to request a variance of the 15 foot setback for the back of their property that is currently for sale. Mr. Close explained that they had purchased 2 small sheds that were placed on concrete pads within 15 feet of the back fence. Mr. Close indicated that the vendor was under the impression that there were not set-back requirements in Prairie City. Carol Garrison and Ken Koser are both neighbors of Mr. & Mrs. Close. Both indicated they had no issues if the variance was granted. After discussion regarding setbacks, fences and permit requirements a motion was made by Councilor Officer to grant the variance request. The motion was seconded by Councilor Reagan. With a call to vote the motion passed 4 to 1, with Councilor Packard voting against the variance. Councilor Packard made a motion to approve the minutes of the May 12, 2021 Council Meeting. Councilor Officer seconded the motion and the motion passed unanimously. Councilor McClung made a motion to approve the Budget Committee Minutes of May 13, 2021. Councilor Packard seconded the motion and the motion passed unanimously. Mayor Hamsher reminded the Council that the funding set aside from the Covid Relief funding for the Cybermill was still available. There is a requirement for those funds to be spent by June 24th. After discussion, Councilor Officer recused himself from the vote but it was the consensus of the remaining Councilors to move forward with paying the invoice when received. During the Public Works Report, Director Camarena informed the Council that ODOT was in the process of paving the blacktop at the composting site. There is a 10,000 tank at the site which will be filled by utilizing the tender. In the absence of Fire Chief Rynerson, Mayor Hamsher reminded those present that the City is now under fire restrictions. No outside burning or burn barrels are allowed at this time. The payables were included in the agenda packets for review. Councilor Packard made a motion to ratify payment of the bills. Councilor Officer seconded the motion and the motion passed unanimously. The 2021-2022 Budget Hearing was closed at 6:54 pm. Councilor Officer made a motion to approve Resolution 2021-06: A Resolution to Adopt the Fiscal Year 2021-2022 Budget. Councilor Packard seconded the motion and the motion passed unanimously. Councilor Officer made a motion to approve Resolution 2021-07: A Resolution to Appropriate Fiscal Year 2021-2022 Budget. Councilor Packard seconded the motion and the motion passed unanimously. Councilor Packard made a motion to approve Resolution 2021-08: A Resolution to Impose and Categorize Taxes for Fiscal Year 2021-2022 Budget. Councilor Reagan seconded the motion and the motion passed unanimously. Councilor Shaw made a motion to approve Resolution 2021-09: A Resolution Approving Participation in the State Revenue Sharing Program. Councilor Reagan seconded the motion and the motion passed unanimously. Resolution 2021-10: A Resolution to Re-Designate the Grant County Enterprise Zone was tabled until the July 2021 meeting. Accepted by the Council the 14th Day of July, 2021. ___________________________________________________ Mayor Hamsher