--- date: "2019-06-12" title: "Council Meeting Minutes 2019-06-12" source: "2019-06-12-minutes-council-monthly.pdf" --- City of Prairie City Council Meeting June 12, 2019 1. Attendance 2. Mayor Jim Hamsher 3. Councilor Phippen 4. Councilor Georgia Patterson 5. Councilor Tisha Packard 6. Councilor Scott Officer 7. Councilor Chase McClung 8. Councilor Frank Primozic 9. 10. Visitors 11. Anna Bass, Solutions CPA 12. Mike Springer, Budget Chairman 13. Bob Shive, Museum Director 14. Dan Becker 15. Sandy Murry 16. Wanda Winegar 17. Marin Rynearson, Fire Chief 18. Carole Garrison 19. Katy Nelson 20. John Titus 21. Kristie Titus 22. Jill Wright 23. Frances Preston 24. Michelle Ray 25. 26. Mayor Hamsher opened the regular council meeting at 6:00pm and roll call was taken. 27. 28.Visitors: 29. Mayor Hamsher called on Jill Wright from the Prairie City School who is seeking approval to set up a 30. vending cart for a cheerleader fundraiser during the 4th of July to sell cotton candy. Jill would also like to 31. ask for approval to close a portion of 10th street next to the school during the Fiber Fest at the end of 32. July for a movie night. MSP: To approve Jill Wright request to have a cotton candy vending cart on 33. the blacktop for the 4th of July and approval to close a portion of 10th street during the Fiber Fest 34. for a movie night. Councilor Officer/Mayor Hamsher. All members voted in favor. 35. 36. Mayor Hamsher called on Sandy Murry who is here to address the council about the Beautification and 37. Revitalization Committee for the Front Street Planters. Sandy read aloud a presentation she prepared for 38. the council. (Please see attached) The letter read aloud was related to the Front Street Planters and the 39. work the committee has done to this date. Sandy ended the letter by thanking the council and resigning 40. from the committee. Mayor Hamsher thanked Sandy for all the work she has volunteered over the years 41. and thanked her for the time she has dedicated to keeping the planters beautiful. 42. 43. The minutes of May 1, 2019 budget meeting (1) were considered. MSP: To 44. approve the minutes of May 1, 2019 budget meeting (1). Councilor Officer/Councilor 45. Packard. All members present voted in favor. 46. 47. The minutes of May 7, 2019 budget meeting (2) were considered. MSP: To 48. approve the minutes of May 7, 2019 budget meeting (2). Councilor Patterson/Councilor 49. Officer. All members present voted in favor. 50. 51. The minutes of May 8, 2019 council meeting were considered. MSP: To 52. approve the minutes of May 8, 2019 council meeting. Councilor Phippen/Councilor 53. Packard. All members present voted in favor. 54. 55. Museum: 56. Mayor Hamsher called on Museum Director Bob Shive for his report. Bob reported to the council that 57. the Museum has had 143 visitors since opening in May. The Museum purchased a T.V. for a picture slide 58. show that will show pictures from the DeWitt family from the late 1800’s and early 1900’s. The 59. Museum will be hosting a free day during the 4th of July celebration and a gold panning exhibit where 60. kids and family can pan for real gold. Bob reported that he had a meeting with Bonneville Power in 61. regards to a restoration project on the John Day Middle Fork they intend on funding. Bob said that BVP 62. would also donate $8,500 to help with restorations on the DeWitt Museum which will allow the museum 63. to move forward with Restore Oregon. 64. 65. Public Works: 66. Mayor Hamsher called on Public Works Director Chris Camarena for his report. Chris reported that he 67. has posted the Utility Worker I position in the paper and the position will close on July 1, 2019. Jake 68. Ellson last day will be on June 25, 2019. Chris said that Clackamas Construction will be back soon to 69. finish up on the Wastewater Project. The ground water level is to high for them to finish working on the 70. project along Hwy 26 and various other parts throughout town. 71. 72. Payables: 73. To ratify the payment of bills. MSP: To pay the bills. Councilor Patterson/Councilor Officer. All 74. Members voted in favor. 75. 76. Resolution and Ordinance: 77. Mayor Hamsher opened the Public Hearing for the budget resolutions at 6:25pm and asked if the 78. audience had any questions or concerns. There were no questions or concerns from the council and the 79. public audience. Mayor Hamsher closed the Public Hearing at 6:27pm. 80. 81. Resolution 2019-02: A resolution to adopt fiscal year 2019-2020 budget. MSP: To approve Resolution 2019-02: 82. A resolution to adopt fiscal year 2019-2020 budget. Councilor Patterson/Councilor Officer. All members 83. voted in favor. 84. 85. Resolution 2019-03: A resolution to appropriate fiscal year 2019-2020 budget. MSP: To approve Resolution 86. 2019-03: A resolution to appropriate fiscal year 2019-2020 budget. Councilor Patterson/Councilor Primozic. 87. All members voted in favor. 88. 89. Resolution 2019-04: A resolution to impose and categorize taxes for the fiscal year 2019-2020 budget.: MSP to 90. approve Resolution 2019-04: A resolution to impose and categorize taxes for the fiscal year 2019-2020 91. budget. Councilor Patterson/Councilor Officer. All members voted in favor. 92. 93. Resolution 2019-05: A resolution of the City of Prairie City, Grant County, Oregon approving participation in the 94. State Revenue Sharing Program. MSP: To approve Resolution 2019-05: A resolution of the City of Prairie 95. City, Grant County, Oregon approving participation in the State Revenue Sharing Program. Councilor 96. Patterson/Councilor Officer. All members voted in favor. 97. 98. Resolution 2019-06: A resolution extending workers’ compensation coverage to the volunteers of the City of 99. Prairie City for the fiscal year 2019-2020. MSP: To approve Resolution 2019-06: A resolution extending 100. workers’ compensation coverage to the volunteers of the City of Prairie City for the fiscal year 2019-2020. 101. Councilor Patterson/Councilor Officer. All members voted in favor. 102. 103. Resolution 2019-07: A resolution changing appropriations in the Road Fund. MSP: To approve Resolution 104. 2019-07: A resolution changing appropriations in the Road Fund. Councilor Patterson/Councilor Officer. 105. All members voted in favor. 106. 107. Resolution 2019-08: A resolution changing appropriations in the Sewer Fund. MSP: To approve Resolution 108. 2019-08: A resolution changing appropriations in the Sewer Fund. Councilor Patterson/Councilor Officer. 109. All members voted in favor. 110. 111. Other Business: 112. Mayor Hamsher updated the council briefly on the Faiman Well Project. All progress is going good on 113. well number 1 & 2, but well 3 has been temporarily removed from the plans due to environmental 114. delays with the Tribes. Well number 3 will be tied into the other two wells at a later date and after the 115. environmental delays have been approved by the Tribes. Mayor Hamsher said that the City will have to 116. extend the interim financing amount to begin the project, but the loan and grant through Business 117. Oregon and USDA funding will cover all interim financing cost. A town hall meeting was discussed 118. and planned for July. 119. 120. Mayor Hamsher went on to the next item on the agenda, and asked the council to approve City Clerk 121. Tina Willet to be able to sign checks through the city’s general checking account in the absences of the 122. City Recorder. MSP: To approve City Clerk Tina Willet to be a signer on the city’s general 123. checking account. Councilor Phippen/Councilor Primozic. All members voted in favor. 124. 125. Mayor Hamsher moved on to the next order of business for approval to set up the construction account 126. through the Bank of Eastern Oregon for the Faiman Well Project. MSP: To approve a construction 127. account through the Bank of Eastern Oregon and to set Mayor Hamsher and Councilor 128. Patterson as signatory for the Faiman Well Project. Councilor Officer/Councilor Phippen. All 129. members voted in favor. 130. 131. Mayor Hamsher moved on to discuss Depot RV Park revenue and reservations. The total revenue from 132. June 2018 through July 2019 for Depot RV Park is approximately $40,000. Mayor Hamsher said that 133. this fall the park will have updates done by making the park 50 amps and putting frost freeze faucets in 134. every RV spot. A park host was discussed for the winter season and expanding tent spaces in the 135. future. 136. 137. Councilor Patterson addressed the council about needing an advisor for the 911 board in the case she is 138. unable to make a meeting. Councilor Packard said she would fill in her spot if she was unable to make 139. a meeting. MSP: To approve Councilor Packard as a representative from the Prairie City Council 140. for the 911 advisory board in Councilor Patterson absence. Councilor Patterson/Councilor 141. Officer. All members voted in favor. 142. 143. Mayor Hamsher adjourned the regular council meeting at 7:25pm. 144. 145. 146. 147. Attested: ________________________________ 148. Bobbie Brown, City Recorder 149. 150. 151. Approved by the City Council this 10th day of July, 2019 152. and signed by the Mayor: 153. 154. 155. _______________________________ Jim Hamsher, Mayor