--- date: "2018-06-13" title: "Council Meeting Minutes 2018-06-13" source: "2018-06-13-minutes-council-monthly.pdf" --- City of Prairie City Council Meeting June 13, 2018 1. Attendance 2. Mayor Jim Hamsher 3. Councilor Georgia Patterson 4. Councilor Carole Garrison 5. Councilor Dottie Miller 6. Councilor Joe Phippen 7. Councilor Frank Primozic 8. Councilor Les Chruch 9. 10. Visitors 11. Carlos Bortell 12. Ken Koser 13. Anna Bass, OPG 14. Sandy Murry 15. Mark Murray 16. Mike Springer 17. Taci Philbrook 18. Janine Goodwin 19. Judy Jacobs 20. Dan Becker 21. ML Wampler 22. Donna Becker 23. John Van Gundy 24. Zach Mobley 25. Chantal DesJardin 26. 27. Mayor Hamsher opened the regular council meeting at 6:00pm and roll call was taken. 28. 29. Approval of Minutes 30. The minutes of April 25, 2018 budget meeting (1) were considered. MSP: To 31. approve the minutes of April 25, 2018 council meeting with corrections. Councilor 32. Garrison/Councilor Miller. All members present voted in favor. 33. 34. The minutes of April 30, 2018 school public hearing were considered. MSP: To approve 35. the minutes of April 30, 2018 school public hearing. Councilor Miller/Councilor 36. Phippen. All members present voted in favor. Mayor Hamsher sustained from voting. 37. 38. The minutes of May 7, 2018 budget meeting (2) were considered. MSP: To 39. approve the minutes of May 7, 2018 budget meeting with corrections. Councilor 40. Patterson/Councilor Church. All members present voted in favor. Councilor Garrison sustained 41. from voting. 42. 43. The minutes of May 16, 2018 regular council meeting were considered. MSP: To 44. approve the minutes of May 7, 2018 regular council meeting with corrections. Councilor 45. Patterson/Councilor Phippen. All members present voted in favor. Councilor Garrison sustained 46. from voting. 47. 48. Visitors 49. Mayor Hamsher recognized Jesse Madden’s agenda request but Jesse was unable to come to the 50. council meeting. Jesse is seeking approval for a liquor license for a new eatery on Front Street. 51. The Council discussed approving the Mayor to issue the license when Jesse comes back to the office 52. to have it signed. MSP: To approve Mayor Hamsher to sign Jesse Madden’s liquor applications. 53. Councilor Patterson/Councilor Primozic. All members voted in favor. 54. 55. Mayor Hamsher called on Undersheriff Zach Mobley to discuss the policing contract the City and the 56. Sheriff’s Office are working on together and to give an update. Councilor Patterson met with 57. Undersheriff Mobley in May to discuss the contract. As of July 1, 2018, the policing contract between 58. the City of John Day and the City of Prairie City will no longer be in effect. The Sheriff’s Office has 59. been taking calls on John Day’s behalf for Prairie City and patrolling on weekends. After July 1,2018 60. the City of Prairie City will be on an emergency calls only status until a contract between the City of 61. Prairie City and the Sheriffs Office can be agreed upon. Mobley stated to the council if an agreement 62. can be met, he will present the contract to the County Court to be approved. Undersheriff Mobley 63. requested if the council moves forward with the contract that the City put a notice in the water bills 64. letting residents know that we have an agreement with the Sheriff’s Office for law enforcement needs 65. for the City of Prairie City. 66. MSP: To move forward with the Sherriff’s Office for a law enforcement contract with the City of 67. Prairie City. Councilor Garrison/Councilor Phippen. All members voted in favor. 68. 69. Mayor Hamsher called on Sandy Murry who was here to discuss the trees on Front Street. Sandy 70. informed the council that two trees have been cut down. The trees in question were in front of Hotel 71. Prairie on the East side of Front Street. Mayor Hamsher stated that he has done a lot of research, going 72. back to the 1990s, and has been in touch with ODOT to identify who is responsible for the sidewalk to 73. the store fronts. The Prairie City Planning Code states that the store owner is responsible for the 74. sidewalk to store fronts, and Front Street is the responsibility of ODOT. A committee which includes 75. Sandy Murry resigned their position of caring for Front Street in 2014 since that time Councilor 76. Garrison and Councilor Primozic have taken on the volunteer work because nobody else volunteered 77. to help care for Front Street planters and trees. Councilor Garrison had an Arborist look at the planters 78. and trees on Front Street to make a care and maintenance plan. The Arborist told Councilor Garrison 79. that some of the trees are out growing the planters and pulling the curb and concrete up causing a 80. liability to the business owners and the City. Councilor Garrison said that she was approached by the 81. hotel owners about the trees in front of their building. Mark Murry wanted to move forward and get a 82. plan and policy set in place to take care of the trees and planters on Front Street. No decision has been 83. made at this time. 84. 85. Mayor Hamsher called on Judy Jacobs who was on the agenda to update the council on the scrap metal 86. clean up. Judy discussed having the scrap metal clean up during late summer or early fall. Chris from 87. Public Works discussed having the location of the roll offs at Jim McKinley’s property and possibly 88. get some of Jim McKinley’s scrap metal cleaned up in the process. Steve Ellson volunteered to pick up 89. old scrap cars from resident’s properties. Judy will update the council with dates, tire transportation, 90. and locations after their Community meeting. 91. 92. Fire Report 93. Open burning and permit burning are prohibited at this time. Burn barrels are allowed between 6am- 94. 10am and campfires in a pit are permitted. 95. 96. 97. Payables 98. To ratify the payment of bills. MSP: To pay the bills. Councilor Garrison/Councilor Patterson 99. All members present voted in favor. 100. 101.Ordinance/Resolution 102. Ordinance 2018-01: 2018-01 AN ORDINANCE AMENDING, RESTATING, REPEALING, AND 103. SUPERSEDING ORDINANCE NO. _______ IN ITS ENTIRETY WHICH ORDINANCE CONCERNS PUBLIC 104. CONTRACTING RULES AND PROCEDURES IN THE CITY OF PRAIRIE CITY. (Second Reading) 105. MSP: To approve Ordinance 2018-01 an ordinance amending, restating, repealing, and 106.superseding ordinance No.____ in its entirety which ordinance concerns public contracting 107. rules and procedures in the City of Prairie City. Councilor Garrison/Councilor Patterson. 108. Yay (6) Nay (0). 109. 110. Resolution 2018-08: A RESOLUTION TO ADOPT FISCAL YEAR 2018-2019 BUDGET. 111. MSP: To approve Resolution 2018-08 to adopt fiscal year 2018-2019 budget. Councilor 112. Primozic/Councilor Phippen. Yay (6) Nay (0). 113. 114. Resolution 2018-09: A RESOLUTION TO APPROPRAITE FISCAL YEAR 2018-2019 BUDGET. 115. MSP: To approve Resolution 2018-09 to appropriate fiscal year 2018-2019 budget. Councilor 116. Patterson/ Councilor Primozic. Yay (6) Nay (0). 117. 118. Resolution 2018-10: A RESOLUTION TO IMPOSE AND CATEGORIZE TAXES FOR FISCAL YEAR 2018 119. 2019 BUDGET. 120. MSP: To approve Resolution 2018-10 to impose and categorize taxes for fiscal year 2018-2019 121. budget. Councilor Primozic/ Councilor Patterson. Yay (6) Nay (0). 122. 123. Resolution 2018-11: A RESOLUTION OF THE CITY OF PRAIRIE CITY, GRANT COUNTY, OREGON 124. APPROVING PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM. 125. MSP: To approve Resolution 2018-11 a Resolution of the City of Prairie City, Grant County, 126. Oregon approving participation in the state revenue sharing program. Councilor Patterson/ 127. Councilor Primozic. Yay (6) Nay (0). 128. 129. Resolution 2018-12: A RESOLUTION EXTENDING WORKERS’ COMPENSATION COVERAGE TO THE 130. VOLUTEERS OF THE CITY OF PRAIRIE CITY FOR FISCAL YEAR 2018-2019 BUDGET. 131. MSP: To approve Resolution 2018-12 a Resolution extending workers’ compensation coverage 132. to the volunteers of the City of Prairie City for the fiscal year 2018-2019 budget. Councilor 133. Primozic/ Councilor Miller. Yay (6) Nay (0). 134. 135. Other Business 136. Utility Billing update: rescheduled to the next council meeting. 137. Mayor Hamsher moved on to address reservations at Depot Park. The City has been taking 138. reservations at the RV Park this year. This is the first year the City has taken reservations at the RV 139. Park. So far, the City has made $1,500-$1800 more a month than last year. The council will set a 140. workshop up to discuss this further. MSP: To approve continuing accepting reservations until a 141. final decision and policy is set in place. Councilor Garrison/ Councilor Primozic. All members 142. voted in favor, except Councilor Patterson who abstained from voting. 143. 144. Mayor Hamsher adjourned the meeting at 7:15pm. 145. 146. 147. 148. 149. 150. 151. ________________________________ 152. Bobbie Brown, City Recorder 153. 154. 155. Approved by the City Council this 11th day of July, 2018 156. and signed by the Mayor: 157. 158. 159. _______________________________ Jim Hamsher, Mayor