---
date: "2014-11-12"
title: "Council Meeting Minutes 2014-11-12"
source: "2014-11-12-minutes-council-monthly.pdf"
---

City of Prairie City

                   Carole Garrison, Councilor
         Les Church, Councilor
         Georgia Patterson, Councilor

1.                   CITY COUNCIL MEETING
2.                                    November 12, 2014
3.
4.
5.
6. Attended:   Gary Waterhouse, Mayor
7.
8.
9.
10.                   Viola Rose, Councilor
11.                   Kevin Dahlen, Councilor
12.                   Taci Philbrook, City Recorder
13.                   Jim Hamsher, incoming Mayor elect
14.
15.
16.
17.The Mayor opened the regular meeting at 6:04pm.
18.
19.The minutes of Oct. 8th, Oct. 16th and Oct. 29th 2014 were considered for approval.
20. MSP: to approve the minutes as written. Councilor Patterson / Councilor
21.

 Church.  Councilor Dahlen asked to abstain as he wasn't at the

meeting on

 the 8th and the 16th.  All council members voted in favor of accepting

22.

the

 The Mayor introduced incoming Mayor elect Jim Hamsher in the audience.

23. minutes as written.
24.
25.
26.
27. The Mayor proceeded to reports:
28.
29.
30. Kathy's report and pictures she left for the Council. (see attached) The pictures
31. were of the  “ramp” being repaired by Kelly Voigt. Councilor Garrison asked if
32.
33.

 the ramp was complete and if it was permanent. The Mayor explained it is
 permanent and that all is needed is the trim paint. Councilor Patterson

 Museum – Kathy wasn't in attendance so the City Recorder Taci circulated

explained

34.

 to Jim Hamsher the ramp was replaced due to the existing one being

unsafe.

35.
36.

 Public Safety – Chief Gray not present. While reviewing the report the

question

 was asked why the 2 hrs of overtime on the 17th. IT was explained that was

37.

due to

38. a Domestic Violence call between the hours of 3am – 7am, which is the “call out”
39. hours to be used as “overtime”.
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Landfill – No report. Director Chris Camarena was at his child's program.

 Public Works – No Report. Director Chris Camarena was at his child's

program.

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 Accounts Payable – MSP: To ratify payment of the bills. Councilor
 Dahlen / Councilor Garrison. All in favor.

  Resolutions / Ordinances – Resolution 2014-13. Councilor Garrison

clarified

 this is the 13th resolution of the year 2014. The Mayor read the heading of

49.
A

50. Resolution amending and restating the Prairie City City council Rules and
51.

 Procedures in its entirety. Councilor Rose voiced her opinion that the city

council

52. should wait until January 2015 to adopt. She thought the new council may want
53. to make additions.
54.
55.

The Mayor reminded the Council this action was approved in previous
 meetings. Councilor Patterson asked if the Resolution is adopted tonight

can the

56.

 new Council or Mayor amend it. The Mayor assured her it could.

Councilor

57. Patterson voiced how this could give them a “start” and not have to redo it all
58.

 over. Councilor Garrison agreed this would give them a good base to start

with.

59.

would

 Councilor Dahlen stated there were some holes in the document that he

60. like to review before voting on it.
61.

The Mayor explained the rough drafts have been reviewed several times

while

 Kevin was absent from meetings.  Councilor Garrison stated that when the

62.

new

63. Mayor and Council take position it will take them a year or longer to see how
64.

 things are run and she thinks this is a good base to operate from. He went

on to

 explain the rules in the past were not legal, and that these new rules and the

65.
66. procedures were drawn up by an attorney to avoid attorney contact in the future.
67.

 MS: To table it until January. Councilor Rose/Councilor Dahlen.

Councilor

68. Garrison-No, Councilor Dahlen-Yes, Councilor Church-No, Councilor
69. Patterson- No, Councilor Rose-Yes, Mayor Waterhouse- No.
The Mayor asked for another motion. MSP: To adopt Resolution 2014-13,
70.
71.A Resolution amending and restating the Prairie City City Council Rules and
72.

 Procedures in its entirety. Councilor Garrison/Councilor Church.

Councilor

 Patterson-yes, Councilor Rose-No. Mayor Waterhouse-yes. The Mayor

73. Garrison-yes, Councilor Dahlen-no, Councilor Church-yes, Councilor
74.
75. announced Resolution 2014-13 did pass.
76.
77.

 The Mayor introduced Resolution 2014-14, A Resolution to adopt

Supplemental

 Budget for Fiscal Year 2014-2015. MSP: To adopt Supplemental Budget

78.

for

79.

 Receipts and Federal Road Fund. The Mayor announced it passed.

 Fiscal Year 2014-2015. Councilor Garrison / Councilor Patterson. All
in favor. The Mayor asked if there were any questions. Councilor Dahlen asked
80. where this money came from. The Mayor allowed the City Recorder to explain
81. this is the long awaited for SRS (Secure Rural Schools) money from Timber
82.
83.
84.The Mayor asked the Councilors to review the three (3) RFP's in their packets. He
85. explained this is a required step for the Waste Water project and federal funds we
86. are applying for. The Bond Counsel is required for us to move forward.
87.The Council discussed the proposals. Councilor Church brought to everyone's
88. attention that Hawkins did not give an “interim” price while K& L Gates did
89. make it clear what that price woule be and what we would be getting for the
90.
91.

 money. He stated the USDA requires the entity (the city) to have “interim”
 representation/coverage and only K & L Gates was upfront with the cost.

The

92. council agreed that not only were they upfront with the costs, they were the

93. cheapest, and they also seemed to be the Firm we would get the most for the
94.

 money. The Council as a whole agreed. MSP: To use K & L Gates for

Bond

95. Counsel. Councilor Church / Councilor Patterson. All in Favor. Motion
96. passed.
97.
98.

 The Mayor introduced the City Recorders 6 month Evaluation. Taci passed

the

Taci gathered up the RFP's and her six month evaluation from the
 Mayor and Councilors.

 review but that we wanted them back as they are not to leave the council
 chambers. Councilor Dahlen asked if we were moving into executive
 session. The Mayor asked Taci who said there was no need. The councilors
 quietly reviewed the evaluation. Councilor Garrison stated it was indicative
 of how Taci performs her job, and other councilors agreed. Councilor
 Patterson commended Taci for her interaction with the businesses in the
 community. Councilor Dahlen asked Taci if she had any input to which
 Taci stated, no. Councilor Dahlen stated he appreciated the attention to
 detail especially with the budget. Nothing else was said. The Mayor asked
 for a Motion to approve Taci's evaluation and .50 cent an hour raise.
 MSP: To approve Tacis six month evaluation and .50 cent an hour
 raise. Councilor Rose / Councilor Dahlen. All in Favor.

99. evaluation to each of the Council members. The mayor explained they are for
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                                                         Approved by the City Council this_____
                                                         day of ______________, 2015 and
                                                         signed by the Mayor:

  ________________________________
  Taci Philbrook, City Recorder

At 6:32pm the Mayor adjourned the meeting.

Submitted by:

132.
133.
134.

                                                        _________________________________
                                                       Jim Hamsher, Mayor