--- date: "2013-01-13" title: "Council Meeting Minutes 2013-01-13" source: "2013-01-13-minutes-council-monthly.pdf" --- City of Prairie City CITY COUNCIL MEETING January 9, 2013 Attended: Alvan Cooley, Mayor Carole Garrison, Councilor Gary Waterhouse, Councilor Les Church, Councilor Dennis Lynch, Councilor Butch Goslin, Councilor Viola Rose, Councilor Mike Rose Kevin Dahlen Christine Dahlen Chris Camarena Ray Wenger Roger McKinley Scott Moore The meeting was called the meeting to order at 6:00 p.m. The Pledge of Allegiance was recited. Mayor Alvan Cooley and Councilors Viola Rose and Butch Goslin were sworn in. Roll call was taken, Les Church being absent but arrived at 6:05. The minutes of the December 12 meeting were considered. MSP: To approve the minutes as written, Carole Garrison/Dennis Lynch. All members voted in favor. The Mayor addressed the group and said they would dispense with the regular meeting procedure in order to accommodate the orientation. He stated that he uses basic Roberts Rules of Order and tries to keep the meetings short and productive (close to one hour.) Meetings will start with the call to order, flag salute and approval of minutes. The council was instructed to ask to be recognized before speaking and not to carry on side conversations or all talk at once. He said those in the audience wishing to address the council are give 3 to 5 minutes, but once anyone begins to repeat themselves they will be cut off. He then introduced Deputy Scott Moore as the deputy assigned to the city through the Law Enforcement Contract. He noted that Moore has been reporting any street light outages to public works to make sure they get fixed. He also said the city has provided him with a replacement cell telephone since the old one has not been returned by the Sheriff’s Office. The council was asked to reaffirm their agreement to abide by the Council Meeting Procedural Rules and the City Council Policies of Conduct and Communications as required each January by Resolution 2012-12. It was noted that the new members, Rose and Goslin, had not picked up their meeting packets from the post office and therefore did not have copies of the documents. Signature sheets were provided to them and to Les Church. The Mayor asked Dennis Lynch to read the resolution adopting the documents and the members were asked to sign the acknowledgements of agreement to abide by them. Dennis Lynch said he did not want to sign his agreement and wanted another workshop to go over them. Carole Garrison said they had already adopted them and the intent was that the members would and should follow them as adopted. It was agreed that if they January 9, 2013 were to be changed again it should be discussed in a workshop. Garrison, Waterhouse, Cooley, Church, Goslin and Rose signed their agreement forms. The Mayor turned the meeting over to the City Recorder for the orientation portion of the meeting. Each member was given hard copies of the following: Contact/Staff/Meeting Information Sheet Overview of Public Works Departments Vision, Mission and Goals (explained that goals should be considered when making decisions) Ethical Decision Making handout League of Oregon Cities City Councilor Handbook Ethics Guide (reminded that it is each member’s responsibility to file annually) Municipal Code and Charter Personnel Policy (in process of being updated) Law Enforcement Contract 2012-2013 Budget June 30, 2012 Audit Training Information Informational handouts on city councillorship The Recorder said that she tries to mail out meeting packets the Friday before the meeting so they will have the information they need ahead of time to review it. Occasionally the packets may not be available until later if she has not received all the needed information. She encouraged the council members to call or stop by with questions prior to meetings, or if they would like to find out more background about a particular issue, and to occasionally stop by and check their inboxes. It was agreed that a workshop should be held on January 23 to discuss whether or not to continue operation of the landfill when the current trench is full. Accounts Payable: MSP: To pay the bills, Les Church/Carole Garrison. All members voted in favor. Each council member was given a copy of a Revenue and Expenditure report for July 1, 2012 through January 3, 2013. It was noted that Materials & Services in the Water Fund is at 83% already and should be at 50% or lower. Also, a resolution for a budget transfer will need to be done for the reservoir painting project as the amount budgeted was incorrect. The council members were asked to update their contact information on a sheet provided by the City Recorder. 7:10 pm It was moved and seconded to adjourn, all members voted in favor. ___________________________________ Diane Clingman, City Recorder Approved by the City Council this ____ day of ___________________, 2012 and signed by the Mayor. _______________________________ Alvan F. Cooley, Mayor January 9, 2013