--- date: "2010-11-10" title: "Council Meeting Minutes 2010-11-10" source: "2010-11-10-minutes-council-monthly.pdf" --- City of Prairie City CITY COUNCIL MEETING November 10, 2010 Attended: Stan Horrell, Mayor Frank Primozic, Councilor Carole Garrison, Councilor Les Church, Councilor Tim Coe, Councilor Roger McKinley, Councilor Georgia Patterson, Public Works Gary Waterhouse Mayor Horrell called the meeting to order at 6:00 p.m. The roll was called, Richard Gray being absent. The pledge of allegiance was recited. The minutes of the October 13 meeting were considered. MSP: To approve the minutes as written, Frank Primozic/Tim Coe. All members voted in favor, none were opposed. The Council recognized Tee Voigt of the Forest Service who addressed them regarding their request to utilize space in the meeting area of the public works building for office space during the construction of the new Forest Service building. She explained that the offices will be moved to John Day during construction, but that they would like to maintain a presence in the city May or June through October to provide visitor information, maps, wood permits, etc. Voigt said they would probably need the building for a couple of afternoons a week, most likely Thursdays and Fridays and that they would provide their own desks and telephones. There was discussion of the City’s prior commitment to supporting the presence of the Forest Service and generally agreed that providing office space would be appropriate. There was also discussion of whether or not to charge a fee for use of the building, however it was noted that other groups are not charged and the use would be minimal. MSP: To continue to work with the Forest Service by providing office space at no charge for them to keep a presence within the city, Frank Primozic/Less Church. All members voted in favor. November 10, 2010 Planning: The Council was reminded of the Public Hearing to be held on Thursday the 18th to take comment on the AT&T Conditional Use Application to locate a cellular telephone tower on City property. Public Safety: The Recorder said she had been in discussions with the Undersheriff about the upcoming renewal of the Law Enforcement Contract and that there is a possibility that another city will contract for a half-time officer (20 hours.) In that case the City could contract for the other 20 hours. It was suggested that the City include the option of increasing the present Deputy’s hours to 40 per week (instead of 30) and contracting for up to 20 additional hours if another City participates. The Recorder also suggested changing the term of the contract to coincide with the fiscal year instead of the calendar year and it was suggested that this term be through June 2012. It was also noted that a cellular telephone should be included with telephone service. MSP: To include the proposed changes and option for additional law enforcement services in the new agreement, Roger McKinley/Frank Primozic. All members voted in favor. Abatement: The Recorder said she had incorporated the changes to the ordinances from the last workshop and is working on developing the portion on permitting. Public Works: Georgia reported that there had been an emergency sewer situation over the weekend that resulted in an overflow. The mainline appeared to be plugged and prevented pumping for 46 hours. She said none of the overflow reached the river and that the DEQ had been contacted. No disciplinary action will be taken according to the DEQ because the incident was handled correctly. The public works crew from John Day was very helpful in getting the problem fixed which turned out to be a faulty valve gate. Patterson noted that they had put in a lot of additional hours over the weekend, but because there is a holiday within the week it would not qualify as overtime. She asked the council to consider paying their hours in this instance. It was noted that money had been budgeted for overtime. Patterson said it was a total of 41 hours between the three of them. MSP: To pay for the overtime hours, Carole Garrison/Frank Primozic. All members voted in favor. It was noted that the request for additional funding for well drilling appears to finally be moving forward. Accounts Payable: MSP: To pay the bills, Roger McKinley/Tim Coe. All members voted in favor. November 10, 2010 Resolutions: It was agreed to consider Resolution 2010-11 at the December meeting. Resolution 2010-12 Authorizing a Budget Transfer was considered. The Recorder explained that it was needed because it had been anticipated during budget that the majority of the playground project would be completed before July 1, however the majority of the project actually occurred after July 1. Tim Coe and Carole Garrison had questions about how a budget transfer works and it was explained that just like other budget transfers they had approved, Oregon Budget Law provides for the transfer between existing appropriations in order to more accurately reflect the expenditures within the proper year. Roger McKinley then commented that “that is what’s wrong with everything” and asked what happened to the in-kind and match for the grant. The Recorder explained that all the donations had been received as well as the in-kind and volunteerism resulting in the project costing only $6,600 dollars out of pocket to date. McKinley then said “figures lie and liars figure.” The Recorder asked for clarification and he again repeated the remark. The Recorder stated that she took offense at the remark and he said “go ahead.” She then asked if he was calling her a liar and he again repeated the remark. The Recorder was very upset stated that she had worked very hard on getting the project done and felt that it was a pretty good deal getting a $132,000 playground for $6,600. Being no comment from the Mayor or other Councilors on McKinley’s remarks and inference of dishonesty, the Recorder left the meeting extremely upset (approximately 6:45 p.m.) Any business occurring after the Recorder left the meeting should be documented by the City Council. It is noted that Resolution 2010-12 appears to have been passed as a signed copy has been received by the City Recorder. ___________________________________ Diane Clingman, City Recorder and Approved by the City Council this ____ day of ___________________, 2010 signed by the Mayor. _______________________________ Stan Horrell, Mayor Frank Primozic, Mayor Pro-Tem November 10, 2010