--- date: "2010-07-14" title: "Council Meeting Minutes 2010-07-14" source: "2010-07-14-minutes-council-monthly.pdf" --- City of Prairie City CITY COUNCIL MEETING July 14, 2010 Attended: Stan Horrell, Mayor Frank Primozic, Councilor Carole Garrison, Councilor Les Church, Councilor Tim Coe, Councilor Gary Knight Brian Adams Donita Adams Ruth Casebeer Delores Chism Delores Young Nancy Moffitt Farrell Clark Bruce Kaufman Gene VanNewkirk Mayor Horrell called the meeting to order at 6:00 p.m. The roll was called, Roger McKinley and Richard Gray being absent. The pledge of allegiance was recited. The minutes of the June 23 meeting were considered. MSP: To approve the minutes as written, Carole Garrison/Tim Coe. All members voted in favor, none were opposed. Public Safety: Undersheriff Todd McKinley addressed the Council and introduced Zach Mobley as the deputy assigned to Prairie City on contract (began 7/1/10.) He explained it would be for 6 months and at that time the contract would be reviewed, adjusted if needed, and renewed for a longer period, possibly two years. He said Mobley is working in Prairie City 30 hours per week and spends 10 hours per week on forest patrol. Deputy Mobley then addressed the Council and gave some background on his experience. He said he would normally be working a Friday through Monday shift and can be reached through dispatch, at the Prairie City office and by telephone at 541-820-3788 (Prairie City PD number.) July 14, 2010 The Council recognized Ruth Casebeer who addressed them regarding her request that the City consider adopting an ordinance to get rid of abandoned vehicles on private property. She said the town used to be beautiful but is looking bad. She also cited the problem of fire-damaged houses being a hazard as well as unsightly. She voiced concerns over property values being lowered and people unable to sell property because of the problems. It was suggested that the Council should look into the issue when they have a workshop to address the City ordinances. There was concern from other members of the audience regarding junk yards that are appearing and more discussion over burned out houses. Casebeer referred to an ordinance adopted by the City of Heppner that addresses vehicles and a permit fee they charge if someone wants to keep one. The City Recorder said she had obtained a copy of the ordinance and the application. The Council agreed to look into the matter. There was discussion of sending a courtesy letter to property owners in violation of the current ordinance but no decision was made to do so. Members of the audience were advised that written complaints could now be acted on now that the City has an agreement for law enforcement services. The Council recognized Wanda Winegar of Talents N Treasures who asked for permission to have a street dance and beer garden in the park next to City Hall on August 7 from 5pm to 8pm. She said food will be served. There was discussion of how well it went last year and that the City should encourage more such events. MSP: To allow Talents N Treasures to have their shindig in the City Park, Frank Primozic/Carole Garrison. All members voted in favor. Museum: Frank Primozic said he had the museum employees start using some new forms in order to keep better track of the money. Depot Park: The Council considered the Depot Park Agreement from County Court. It was noted that there was a typo in Section 5; “alternations” should probably read “alterations.” There was some concern over the attorney’s note regarding improvements. Discussion then changed to watering the park and how dry everything is getting. MSP: To accept the agreement as written with the exception of the typo, Less Church/Frank Primozic. All members voted in favor. Landfill: It was noted that a landfill report was received. It was also noted that the DEQ inspection went well. Less Church noted that a manhole at 123 S. 11th needs repair. The Recorder said she would make sure a work order was filled out and reminded everyone that they need to call the office and have one filled out to report such issues. Resolutions: The Council considered three resolutions for approval. July 14, 2010 MSP: To approve Resolution 2010-07 Extending the City of Prairie City’s Workers’ Compensation Coverage to Volunteers, Frank Primozic/Tim Coe. All members voted in favor. MSP: To approve Resolution 2010-08 CIS Group Self Insurance, Carole Garrison/Tim Coe. All members voted in favor. MSP: To approve Resolution 2010-10 Appropriating unexpected funds, Tim Coe/Les Church. All members voted in favor. Ordinances: The Council considered the renewal of the Solid Waste Franchise Agreement, 13.20-2010. It was noted that three documents will be attached; the proposed recycling services Clark’s Disposal will provide, the City’s goals as determined in September 2009 and a rate sheet from Clark’s Disposal. The Recorder noted that the City Attorney is “cleaning up” the recycling and goals documents and will be providing them via email. She noted that Section 9 should be revised to read “City Council” where ever “City Administrator” is referred to and that there is a typo in that section as well. It should refer to section “9.2” instead of “8.2.” The discussion changed to the City acquiring additional bins for recycling and the Recorder said she had a quote for the 20 yard paper/cardboard bin at approximately $6,000 and the 2 yard co-mingle bins at $496 each. Members of the audience interrupted and asked why the City does not required mandatory garbage service. It was explained that it would be a burden to many folks and difficult to enforce. Discussion went back to the recycle bins and it was agreed that the City should order two of the co-mingle bins. Discussion then went back to considering the agreement. MSP: To approve the Solid Waste Management Agreement 13.20-2010 with the noted changes and three attachments, Carole Garrison/Tim Coe. Horrell, Coe, Garrison, Primozic and Church voted in favor, none were opposed. In other business, the Mayor recognized Tim Cooley who asked the Council to consider giving the Grange free water. He explained the organization is experiencing financial difficulties and cited the Council’s decision to give free water to the American Legion. He also noted that the hall is an asset to the community, used for events, senior citizen dinners, funeral dinners, etc. He said it is difficult to get new members and that the membership dues of $31 are going up to $40, all of which must go to the state. He also said that if the grange closes, the state mandates that the building must stay vacant for seven years so nothing can be done with it. There was discussion of options other than giving them free water and Mayor Horrell suggested that perhaps one citizen per month could pay the $87 bill. It was agreed that Council members would try to come up with a way to help and address it again at the August 11 meeting. The City Recorder said volunteers would begin work on the playground structure on Friday and Saturday and invited people to come help. Les Church and Frank Primozic said they would be there. July 14, 2010 7:20 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted; ___________________________________ Diane Clingman, City Recorder and Approved by the City Council this ____ day of ___________________, 2010 signed by the Mayor. _______________________________ Stan Horrell, Mayor Frank Primozic, Mayor Pro-Tem July 14, 2010