--- date: "2010-02-10" title: "Council Meeting Minutes 2010-02-10" source: "2010-02-10-minutes-council-monthly.pdf" --- City of Prairie City CITY COUNCIL MEETING February 10, 2010 Attended: Stan Horrell, Mayor Frank Primozic, Councilor Tim Coe, Councilor Carole Garrison, Councilor Richard Gray, Councilor Georgia Patterson, Public Works The Mayor called the meeting to order at 6:00 p.m. The roll was called, Bill Harrington and Roger McKinley being absent. The pledge of allegiance was recited. The minutes of the January 27, 2010 meeting were considered. MSP: To approve the January 27 minutes as written, Carole Garrison/Richard Gray. Horrell, Coe, Garrison, Gray and Primozic voted in favor. Museum: Frank Primozic reported that he is working on training materials for museum personnel and volunteers. Public Safety: The City Recorder said she had submitted a draft agreement to the Sheriff and Undersheriff based on their last meeting and is waiting for a response. Richard Gray said the new batteries in the radar trailer are working well. Landfill: The Council was given a summary of costs to operate, expand and close the landfill. The Recorder said the recommended increase to the tipping fee is $11.00 based on that information. MSP: To increase the tipping fee from $55.00 per ton to $66.00 per ton upon renewal of the franchise, Richard Gray/Frank Primozic. Horrell, Coe, Garrison, Gray and Primozic voted in favor. Public Works: Georgia Patterson reported that she, the Mayor and the City Recorder had met with Brad Baird of Anderson Perry regarding well drilling and that the recommendation is for the City to drill at the gallery site on City property. Well design is estimated to be approximately $7 to $8 thousand and the project itself should be around $165,000 if water is found. The City will ask OECDD for additional funding of $200,000 to finance the project. The Mayor reported that he February 10, 2010 is still looking into acquiring a partial senior water right as a temporary measure against water shut downs during irrigation season. The Council was shown a plaque and picture from Anderson Perry for the award they received for the City’s water project. It was suggested and agreed that they should be displayed in the meeting room at the Public Works Building along with other pictures of City projects. There was discussion of bringing LOC supervisory training to Prairie City under their “Training to Go” program. The Recorder noted she had not yet received a reply from the League regarding the request for information. Richard Gray said he has been attending leadership training in Mount Vernon and would provide additional information if anyone was interested. Accounts Payable: MSP: To pay the bills, Tim Coe/Carole Garrison. Horrell, Coe, Garrison, Gray and Primozic voted in favor. Resolutions: Resolution 2010-01 amending the Personnel Policy was considered for approval. MSP: To adopt Resolution 2010-01, Richard Gray/Frank Primozic. Other Business: The Recorder asked the Council if they had any questions regarding the mid-year Revenue and Expense Report they had been given. Carole Garrison noted that she had not received hers. It was also determined that she had not received other information sent to her via the mail. There were no questions or comments on the report. The Council addressed the idea of developing Council Rules and also touched on the subject of Bill Harrington now residing in Burns and not having attended meetings for quite some time. It was noted that the charter lays out the rules for removal from office which basically says a member cannot be gone from the City for more than 60 days without permission from the Council. It was noted that nothing was really determined when Harrington took a job in Burns. The Mayor said he had spoken with Harrington and was given the impression that he would be resigning his seat on the Council. It was suggested that a letter be written to Harrington asking him to give the Council the courtesy of letting them know his intentions. The Mayor said he would also contact Harrington regarding the situation. Tim Coe asked the Council to consider making one of the monthly meetings a workshop to address various tasks that need to be completed. It was generally agreed that the first meeting of the month would be to take care of business and the second meeting of the month would be for work sessions. The accounts payable will continue to be paid with copies being provided to the Council just as February 10, 2010 when there aren’t two meetings held in a month. The Recorder noted that the Mayor usually signs off on the payable list in those circumstances. It agreed that the first workshop (February 24) will be to develop Council Rules. It was noted that the Council had been provided with some examples from other cities and suggested that they not adopt rules they don’t intend to enforce. It was agreed that they should go through the rules one by one and determine which would be effective for them in conducting business. Richard Gray suggested the Council consider re-classifying the City Recorder’s job to include City Administrator/City Recorder. Carole Garrison said perhaps it would be better to wait until the City has hired a City Attorney in order to proceed correctly or contact other cities that have made the transition. Mayor Horrell said Dianne Lesniak had contacted him regarding Camp Logan Days and that she would be holding the event at the City’s industrial site (rock pit). Since the Council had approved the use in past years he had given permission contingent upon receiving proof of liability insurance. The Recorder noted that the City should make sure there are no hazards to the public that could be construed as negligence in case of an injury. There was some confusion that HOWDY and Camp Logan are one and the same organization and that the Howdy Town false fronts would be moved to the site, however it was noted that HOWDY will remain where it is. 7:40 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted; ___________________________________ Diane Clingman, City Recorder Approved by the City Council this ____ day of ___________________, 2010 and signed by the Mayor. _______________________________ Stan Horrell, Mayor February 10, 2010