---
date: "2010-01-13"
title: "Council Meeting Minutes 2010-01-13"
source: "2010-01-13-minutes-council-monthly.pdf"
---

City of Prairie City

CITY COUNCIL MEETING

January 13, 2010

Attended:

Stan Horrell, Mayor
Frank Primozic, Councilor
Tim Coe, Councilor
Carole Garrison, Councilor
Richard Gray, Councilor
Roger McKinley, Councilor
Georgia Patterson, Public Works
Jake Salcone, RCAC

The Mayor called the meeting to order at 6:05 p.m.  The roll was called, Bill
Harrington being absent.  The pledge of allegiance was recited.

The minutes of the December 9, 2009 meeting were considered.  MSP:  To approve
the December 9 minutes as written, Carole Garrison/Tim Coe.  Horrell, Coe,
Garrison, Gray, McKinley and Primozic voted in favor.

The Council recognized Jake Salcone of RCAC.  Salcone explained that he had been
working with the City staff to apply for loan and grant funding for wastewater
improvements.  He said his job is to help communicate with cities regarding
possible funding opportunities for infrastructure projects and that the City will
hopefully qualify for a 75% grant/25% loan program.  The project is estimated at
$313,000 and includes rehabilitation of the main sewer line on Johnson Street and
the replacement of two lift station pumps.  The City would be required to issue
revenue bonds as security for the loan amount and Salcone advised that bond
counsel would have to be utilized.  The cost of bond counsel could be rolled into the
loan as well.  The City also qualifies for the 2.375% interest rate and up to a 40 year
term.  Once the engineering report is completed and submitted (by Sisul
Engineering) it should take approximately 6 to 8 weeks for approval.  There is a
public notice requirement for the bonds which allows 60 days for the public to
register an objection.  If an objection is received the decision to issue bonds must
go to a vote of the public.  The City Recorder noted that the City’s existing loan
agreement with the DEQ requires their permission to pledge sewer revenues to
another debt.  Salcone said he would check with the DEQ on it.

January 13, 2010

Museum:  Frank Primozic reported that he would be working on a training program
for new volunteers at the museum.  He also noted a typewriter had been donated
and that they would be acquiring software to facilitate inventorying the museum
contents.

Public Safety:  The Council was asked to consider approval of changes to the
Personnel Policy regarding the Police Department.  It was recommended that a cap
of 40 hours on comp/over time be added to the policy.  Richard Gray added that a
City Administrator is needed to ensure enforcement of City policies.  It was
generally agreed that the policy should be adopted after review by legal.  The
Recorder said she would present it in resolution form for adoption at a later
meeting.

The Recorder reported that she had just received a letter from Sheriff Palmer that
was very encouraging with regard to contracting for law enforcement services.  She
said that he has asked to schedule a meeting to begin negotiations.

Landfill:  The Mayor reported that the new trench is being excavated.  Georgia
Patterson reported that the methane gas monitoring report was favorable.

Public Works:  Georgia Patterson said there was nothing to report.

Accounts Payable:  MSP:  To pay the bills, Tim Coe/Roger McKinley.  Coe,
Garrison, Horrell, McKinley, Gray and Primozic voted in favor.

Other Business:

The Council was asked to consider putting out an RFP for a city attorney.  MSP:  To
use the RFP provided by the City of John Day, Richard Gray/Carole Garrison.  All
members voted in favor.

Mayor Horrell said the Council needed to pick a new Mayor Pro Tem.  Tim Coe
nominated Roger McKinley.  Richard Gray nominated Frank Primozic and Carole
Garrison seconded.  There was no vote, however it was agreed Primozic would be
the pro tem.

7:20 p.m.  It was moved and seconded to adjourn the meeting.

Respectfully submitted;

___________________________________
Diane Clingman, City Recorder

January 13, 2010

Approved by the City Council this ____

day of ___________________, 2010 and

signed by the Mayor.

_______________________________

Stan Horrell, Mayor

January 13, 2010