---
date: "2009-09-09"
title: "Council Meeting Minutes 2009-09-09"
source: "2009-09-09-minutes-council-monthly.pdf"
---

City of Prairie City

CITY COUNCIL MEETING

September 9, 2009

Attended:

Stan Horrell, Mayor
Frank Primozic, Councilor
Tim Coe, Councilor
Carole Garrison, Councilor
Roger McKinley, Councilor
Georgia Patterson, Public Works
John Marciel, Marciel Well Drilling
Michelle Timko, City Attorney

The Mayor called the meeting to order at 6:02 p.m.  The roll was called, Bill
Harrington and Jim Munyon being absent.  The pledge of allegiance was recited.

The minutes of the August 26, 2009 meeting were considered.  MSP:  To approve
the August 26 minutes as written, Frank Primozic/Carole Garrison.  Horrell,
Coe, Garrison, McKinley and Primozic voted in favor.

The council recognized John Marciel of Marciel Well Drilling.  The City Recorder
explained that Marciel has not been paid by Bodiford Construction for well work
done in April and expressed concern that Bodiford’s final pay request has been
submitted for approval.   Marciel explained that he was having difficulty getting
Bodiford to return calls and discuss the issue that Bodiford is contesting some of
the charges.  It was noted that $2,135 of the bill is actually the City’s responsibility
and the balance of $16,407.50 is Bodiford’s.  MSP:  To not approve the final
payment to Bodiford until Marciel has been paid the full amount due of
$16,408.50, Roger McKinley/Carole Garrison.  Horrell, Coe, Garrison, McKinley
and Primozic voted in favor.  It was suggested that Bodiford be reminded that
failure to satisfy the debt will reflect poorly on any future reference by the City.
MSP:  To pay the $2,135 for the City’s portion of the work done on well #2,
Carole Garrison/Tim Coe.  Horrell, Coe, Garrison, McKinley and Primozic voted in
favor.

Accounts Payable:  MSP:  To pay the bills excluding the final pay request from
Bodiford Construction, Roger McKinley/Frank Primozic.  Horrell, Coe, Garrison,
McKinley and Primozic voted in favor.

September 9, 2009

The Council recognized Public Works Director Georgia Patterson who addressed
them regarding her request to be paid for 2 weeks of vacation in order to take
some hours off the books.  It was noted that there is sufficient funds budgeted to
cover the approximate cost of $1,600.  MSP:  To approve Patterson’s request to
be paid for 2 weeks (80 hours) of vacation time, Carole Garrison/Tim Coe.
Horrell, Coe, Garrison, McKinley and Primozic voted in favor.

The Council recognized and welcomed City Attorney Michelle Timko who stated she
was sitting in on the meeting because she was in the area.  Timko was asked if the
City was within their rights to withhold the Bodiford payment until the
subcontractor’s bill was satisfied and she confirmed that it was ok.

Mayor Horrell noted that Jim Munyon had moved from the area and the City
Recorder confirmed that Munyon had called that day to give his official resignation
from the Council.  The Council was then given a Council Vacancy (appointment)
application to consider for approval.  MSP:  To adopt the Application for City of
Prairie City Council Vacancy form, Frank Primozic/Tim Coe.  Horrell, Coe,
Garrison, McKinley and Primozic voted in favor.   It was suggested that the form be
expanded to allow more room for answers.

Museum:  Frank Primozic reported that he would be meeting with the two museum
employees to provide some training in the handling of artifacts and to make sure
they understand the operating policies.

Landfill:  It was suggested and agreed that the landfill only needs to be addressed
and reported on once per month.

Public Safety:  The City Recorder said she had revised the draft agreement for law
enforcement services and was waiting for a reply from Sheriff Palmer.

Public Works:  There were no issues presented for consideration or decision.

Other Business:    Frank Primozic asked for a report from the committee appointed
to address issues related to managing and maintaining a police department.  It was
reported that a meeting had not been held because not all of the members were
available at the same time yet.  It was recommended that something needs to be
done to avoid becoming complacent.  It was agreed that a report would be given at
least once a month.

There was discussion of the City Charter and the need for revisions.  It was noted
that language can be added to allow for the hiring of a city manager or city
administrator if and when the City decides to go that route.  The Recorder said she

September 9, 2009

has a model charter that basically requires plugging in the City’s name where
applicable and choosing options.  It was agreed that the City should move forward
on revisions and the Recorder said she would provide the information and
recommendations.

Frank Primozic noted that when Georgia Patterson was promoted to Public Works
Director it was agreed that she would be provided with management and
supervisory training.  He asked if that had been done.  Patterson said it had not,
stating that she had been too busy.  The importance of the training was stressed
and it was agreed that she would meet with the City Recorder to look into what is
available.

Mayor Horrell said he will be putting on an employee appreciation dinner at the
Grange Hall on November 7 and invited the Council to participate.  It was
suggested that the museum employee’s and volunteers be included and also the
emergency response volunteers.

7:00 p.m.  It was moved and seconded to adjourn the meeting.

Respectfully submitted;

___________________________________
Diane Clingman, City Recorder

Approved by the City Council this ____

day of ___________________, 2009 and

signed by the Mayor.

_______________________________

Stan Horrell, Mayor

September 9, 2009