--- date: "2009-05-27" title: "Council Meeting Minutes 2009-05-27" source: "2009-05-27-minutes-council-monthly.pdf" --- City of Prairie City CITY COUNCIL MEETING May 27, 2009 Attended: Stan Horrell, Mayor Frank Primozic, Councilor Tim Coe, Councilor Carole Garrison, Councilor Jim Munyon, Councilor Roger McKinley, Councilor Georgia Patterson Randy Oxford Nate Hughes The Mayor called the meeting to order at 6:00 p.m. The roll was called, Bill Harrington being absent. The pledge of allegiance was recited. The minutes of the April 22, 2009 meeting were considered. MSP: To approve the April minutes, Frank Primozic/Tim Coe. All members voted in favor. 6:05 p.m. The Public Hearing portion of the meeting was opened to receive public comment on the budget for FY 2009-2010. There being no comment, the hearing was closed at 6:10 p.m. The Council recognized Nate Hughes of A+ Striping who asked them to consider renewing his contract for painting lines on the streets. The period of the contract is to cover 2009 through 2011 and includes painting all the lines in the City. He said he paints the crosswalks on the highway portion 3 times per year due to excessive wear and the de-icer that is used. The proposed amount per year was $6,500 for 2009, $6,750 for 2010 and $7,000 for 2011. MSP: To accept the renewal proposal for striping, Carole Garrison/Jim Munyon. Planning: no report Public Safety: Chief Oxford asked the Council to review his written explanation of the police cars and to let him know how to proceed. It was noted that the budget committee had budgeted to sell two of the cars and that the fire department had not budgeted for an additional vehicle. Oxford was asked which vehicles he wished to keep and he said the 2 May 27, 2009 Minutes cars from Bend and the Durango with 98K miles. He noted a typo on his explanation; insurance costs are closer to $250 per month, not $600. There was discussion of whether or not the fire chief even wanted one of the vehicles since he did not budget for it, however Oxford said he had gotten the impression he was interested. The Council reviewed the suggested methods of disposition and made the following motions. MSP: To give the Durango with 86K miles to the Grant County Posse/Search & Rescue, Jim Munyon/Roger McKinley. All members voted in favor. MSP: To set a minimum bid of $150 for the 1999 Crown Victoria and advertise it to the public for 2 weeks, Jim Munyon/Roger McKinley. All members voted in favor. Oxford was instructed to have the markings and decals removed. Public Works: There was concern over who is overseeing the water and sewer line patches being done by the fiber optics crews when they break lines. Georgia Patterson reported that the crews are moving much faster than anticipated and that it is very difficult to keep up with the locates. It was noted that the crews should not be digging where the lines have not been marked and that the City needs to exercise some control over their operation. It was agreed that the City would meet with the contractors in the morning to discuss the issue of the numerous breaks. It was agreed that someone should keep track of all the breaks is case the fixes aren’t being done properly and additional repairs are needed later on. There was discussion of the water system project and that a walk through had been done to address the final items on the punch list. It was noted that the project is to be fully complete by Saturday and that $1,000 per day fines can be imposed if not. Patterson reported that turbidity is good even with the runoff. 7:40 p.m. Landfill: A written report was received. Georgia Patterson reminded the Council that the new trench will need to be excavated soon. There was discussion of locating equipment to do the work. Accounts Payable: MSP: To pay the bills, Frank Primozic/Roger McKinley. The Council was asked to consider the adoption of resolution 2009-08 Authorizing an Expenditure for the purchase of a line tracer. MSP: To approve Resolution 2009-08, Jim Munyon/Carole Garrison. All members voted in favor, Roger McKinley did not vote. The Council was asked to consider renewing the Rural Fire Agreement. MSP: To renew the Rural Fire Agreement, Roger McKinley/Carole Garrison. The Council was asked to consider the approval of installing heat/smoke detectors and an alarm system in the City Hall and Fire Department (as recommended by the Fire Chief.) It was questioned as to the need for a security system and agreed that smoke detectors should be installed. May 27, 2009 Minutes Carole Garrison said she would like to commend the staff on the Newsletter. She also reported that she had heard back from Mark Hensley of the County Road Department regarding her questions about a road project. In other business, Garrison brought up an email from Anna Bass in which she expressed concerns over some of the issues in the police department, i.e., having 5 vehicles, personal use of vehicles, insurance liability. Garrison said the email referred to an original email to the Mayor that was never answered and stressed that the Council should be sure and answer or acknowledge receipt of such inquiries. She noted that some of the concerns in the emails had been addressed and/or resolved and could be communicated to Ms. Bass. It was noted that the City’s insurance carrier has stated that non-city agents riding in police cars for personal use is not recommended at anytime. Frank Primozic suggested adding the Museum to the agenda and it was suggested that perhaps someone be assigned to supervise or consult with the employees. It was suggested that Primozic communicate with them. There was discussion of the status of drilling a well at Dept Park. Georgia Patterson said some culverts are available and that John Marciel said he would be on site if needed. MSP: That Georgia Patterson be authorized to spend up to two thousand dollars to put in a well and pump at Depot Park, Jim Munyon/Frank Primozic. Frank Primozic reported that a wagon train of 40 wagons will be coming through Prairie City to The Dalles in August and that the travelers have expressed interest I spending the night and having dinner. Primozic said he thought the citizens may be interested in interacting with the group and suggested some events might be held in conjunction with their visit. There was brief discussion of the Wild West Show held in May and the success it was. 8:30 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted; ___________________________________ Diane Clingman, City Recorder May 27, 2009 Minutes Approved by the City Council this ____ day of ___________________, 2009 and signed by the Mayor. _______________________________ Stan Horrell, Mayor May 27, 2009 Minutes