--- date: "2009-04-22" title: "Council Meeting Minutes 2009-04-22" source: "2009-04-22-minutes-council-monthly.pdf" --- City of Prairie City CITY COUNCIL MEETING April 22, 2009 Attended: Stan Horrell, Mayor Frank Primozic, Councilor Tim Coe, Councilor Carole Garrison, Councilor Jim Munyon, Councilor Bill Harrington, Councilor Georgia Patterson Randy Oxford Nancy Moffitt The Mayor called the meeting to order at 6:00 p.m. The roll was called, Roger McKinley being absent. The pledge of allegiance was recited. The minutes of the April 8, 2009 meeting were considered. MSP: To approve the April 8 minutes, Frank Primozic/Carole Garrison. All members voted in favor. The Council was asked to consider extending the solid waste franchise for up to 1 year to give Council time to discuss ideas for recycling. Nancy Moffitt of Clark’s Disposal was asked if her company offers curbside recycling. She said not yet because it doesn’t pay. She said she could help with newspaper, cardboard and magazines and would like to meet with the recycle team to see what else she could help out with. It was noted that the City can get a grant from the DEQ to obtain a container. The Council agreed that they need to formulate a plan for recycling. MSP: To approve the Ordinance extending the solid waste franchise for up to one year, Carole Garrison/Frank Primozic. All members voted in favor. There was brief discussion of whether or not public works will be able to participate in administering the recycling program. Carole Garrison, Bill Harrington, Frank Primozic and Stan Horrell agreed to look into the formulation of a recycling plan. Mike Martin of the Grant County Cooperative Weed Management Area was not in attendance. The Recorder said she believed he was going to discuss the control of a particular weed being planted in rock gardens. Planning: The Council was advised that a Public Hearing is set for May 20 regarding the request made by Alan and Judy Jacobs to partition land in the UGB. April 22, 2009 Minutes Public Safety: Chief Oxford addressed the Council regarding the request from the prior meeting and said he was unable to provide anything until he gets some more information. He was asked where the police cars are and he said there are three at his house and two at Richard Gray’s house. Jim Munyon said he wasn’t as interested in budget figures, but more of an action plan of how many cars the Chief intends to keep and why. Oxford said he wanted to give the Council costs of getting the cars striped and other costs in order to give them a clear plan. It was noted that the Council had approved getting one, possible two vehicles to replace one or two of the present vehicles that they were told aren’t mechanically sound. Munyon said that if the vehicles are in fact operational, then it was a waste of time getting the additional cars from Bend. Oxford said he had received incorrect information on the mileage on the cars from Bend and that one of the Durangos might actually be better. Bill Harrington said he feels the Council should let the Chief figure it out and come back with information. Munyon said he just wanted some clarification and thinks the Council should have some say in the decision about how many cars the agency has. The Mayor cited budgeting, and said that if a budget is passed spending should not be questioned. Tim Coe noted that the current budget is for three cars, not five. It was noted that the Council adopted a policy that anything over $300 not previously budgeted must be approved in advance by the Council. It was questioned that the Council was told the three cars the City has aren’t good enough to keep and should be replaced, but now it is being proposed that all five be kept. Harrington said he felt it is the Chief’s job to work out the budget needs and what is best for the City. There was a question regarding liability insurance and Oxford said he had been trying to get some figures from the insurance agent. Public Works: Dave Wildman of Anderson Perry addressed the Council regarding the water project. The well driller has been removing sediment from well number 2 and the well pump is to be set on Thursday. He said the contractor is working on the punch list of items to be completed. There is still some difficulty with establishing the radio communication for the telemetry system. It is an unusual situation that is stopping the signals. A telephone system may be an option or a repeater on private property. Wildman said he has no recommendation at this time. He said the project, other than radio communications, will be completed by the deadline of April 25. A date for a walk through will be set. Jim Munyon volunteered to attend. Certificates of substantial completion and final acceptance forms will be prepared and presented for signature. MSP: To authorize the Mayor to sign the certificate and acceptance forms, Bill Harrington/Jim Munyon. All members voted in favor. It was agreed there would be a public open house and ribbon cutting ceremony at some point and Wildman said Anderson Perry would like to be involved. April 22, 2009 Minutes Georgia Patterson was asked what the turbidity level has been during the runoff and she said it is very low at 1.376. She said there is about 700 gpm at the galleries and 500 gpm at the sand filter site. Patterson said public works will have to do locates for the telephone company beginning in May when the fiber optics comes in and the line locater needs to be replaced at a cost of approximately $2500. She said the one the City has is beyond repair. It was suggested that funds from the Equipment Reserve Fund could be used. MSP: Allow the purchase of a locater, Frank Primozic/Jim Munyon. All members voted in favor. There was discussion of what to do about the water use at Depot Park this year to keep costs down and whether or not to drill a well. It was suggested that the boom truck could be used. The Recorder said there is money in the General Fund to work with. It was agreed that Georgia Patterson and Jim Munyon would look into it the next day. It was also suggested that an underground sprinkler system be installed at some point. Patterson said she would make sure the host does not over-water this year. Patterson said she would be off for two weeks beginning April 27. Frank Primozic asked if the cover could be installed on the wagon. Patterson said she would put it on the schedule and Primozic volunteered to help. Patterson said some trees need to be trimmed on Bridge Street that can’t be reached by the City’s equipment. She said there is a tree trimming service in town that quoted $750 to do the work. She said she tried to get quotes from two other outfits but that no one is available. Jim Munyon said the chipped wood can be brought to the Co-Gen. MSP: Approve spending the $750 to have the trees trimmed, Frank Primozic/Carole Garrison. All members voted in favor. 7:40 p.m. Landfill: A written report was received. Accounts Payable: MSP: To pay the bills, Bill Harrington/Frank Primozic. The Council was asked to consider the adoption of three resolutions. MSP: To adopt Resolution 2009-04 Authorizing an Expenditure, Resolution 2009-05 Authorizing a Budget Transfer & Resolution 2009-06 Authorizing a Budget Transfer, Jim Munyon/Carole Garrison. All members voted in favor. The Council was asked to approve the renewal of a Social Gaming License for the Branding Iron. MSP: To approve the request for renewal of a social gaming license, Frank Primozic/Carole Garrison. All members voted in favor. The Mayor asked the Council if they would like to participate in Student Profile program being put on by KJDY. MSP: To participate at the $150 level, Jim Munyon/Tim Coe. All April 22, 2009 Minutes members voted in favor. It was noted that the City gets twenty-five 30 second advertising spots with the purchase. The letter to the County regarding the Economic Development coordinator position was again discussed and it was agreed that the letter should include some of the concerns about the program’s oversight by the County. Carole Garrison referred to a letter from Grant County and questioned why they chose such a remote road to spend so much money on. She said it doesn’t say how much of the road will be improved. It was agreed that an email should be sent to the Road Department to inquire how the determination was made. There was discussion of the Wild West Show and what they might require of the City and Police Department during the event on May 9. Frank Primozic said he would have someone get in contact with Chief Oxford regarding the events. The Council was reminded that the first Budget Meeting would be held on April 28 at 6:00 p.m. Jim Munyon asked the Council to consider holding an executive session to review and evaluate the Chief of Police in order to make a decision on employment prior to the end of his probationary period. MSP: To review and evaluate at the June 10 Council meeting in Executive Session, Jim Munyon/Tim Coe. All members voted in favor. 8:25 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted; ___________________________________ Diane Clingman, City Recorder Approved by the City Council this ____ day of ___________________, 2009 and signed by the Mayor. _______________________________ Stan Horrell, Mayor April 22, 2009 Minutes