---
date: "2009-01-14"
title: "Council Meeting Minutes 2009-01-14"
source: "2009-01-14-minutes-council-monthly.pdf"
---

CITY COUNCIL MEETING

January 14, 2009

Attended:

Stan Horrell, Mayor
Frank Primozic, Councilor
Tim Coe, Councilor
Bill Harrington, Councilor
Carole Garrison, Councilor
Jim Munyon, Councilor
Georgia Patterson
Randy Oxford
Lynn Findley
Tim Lovell
Doug Lovell
Linda Harrington

The Mayor called the meeting to order at 6:00 p.m.  The roll was called, Roger McKinley
being absent.  The pledge of allegiance was recited.

Stan Horrell was sworn in as Mayor and Council members Jim Munyon and Tim Coe were
also sworn in by the City Recorder.  Councilman elect Roger McKinley was not present to
be sworn in.

The minutes of the December 10, 2008 meeting were considered.  MSP:  To approve the
December 10 minutes, Carole Garrison/Tim Coe.  All members voted in favor.

It was noted that Gunther Clark was not present at the meeting regarding his request to
address a dog complaint.  Chief of Police Randy Oxford said he had been in contact with
the dog owner (Doug Lovell) and said that measures were being taken to correct the
barking problem.  He said no citation had been issued because the owner is
conscientiously trying to correct the problem.

Planning:  No Report

6:10p.m.  Public Safety:  The Mayor reported that he and the Chief had been working on
his schedule.  He said there would be at least 3 hours of patrol per day and that the Chief
could use the police vehicle for personal errands in Prairie City and John Day in order to
increase visibility.  He said the departmental policies are approximately 30% complete and
that Reserve candidates are being sought.  He also added that a school patrol will be done

January 14, 2009 Minutes

in the morning at least 2 times per week.  He explained that the Chief usually has to attend
court once a week and again if he has to turn in a ticket in case anyone is concerned over
why he is going to John Day.  Bill Harrington asked if the Mayor was basically outlining a
work plan for the Chief.  Chief Oxford interjected that it was not a work plan and felt it
inappropriate to be discussed in an open meeting.
The issue of the dog problem was brought up and it was agreed that it is a concern of
many citizens.  Chief Oxford said he is initiating an education program to make the
community aware of the ordinance first and then will follow up with enforcement.  It was
noted that only a handful of people currently have their dogs licensed compared to the
past and that many dogs are allowed to run loose or bark continually.  There was
discussion of contacting a veterinarian to possibly hold a rabies vaccination clinic and then
setting a date by which all dog owners must have their dogs licensed.  Chief Oxford said
he would check with the veterinarian about conducting a clinic.  He also said he would
utilize the radio, newspaper and flyers to get the word out.

Councilman Coe asked if Oxford was now a certified Chief of Police after attending the
DPSST trainings.  Oxford said he is and was congratulated by the Council.

There was then discussion of where he is at with the Reserve Officer program.  Oxford
said the he had two people interested but upon doing some checking they turned out to
be unacceptable.  He said he would be advertising for candidates and was encouraged to
put an ad in the paper.

6:45 p.m.  Landfill:  A Landfill report was received.  It was reported that no methane has
been detected.  Georgia Patterson said that another trench will have to be opened this
summer along with additional road work to access it.  It was noted that the tipping fee
analysis needs to be completed prior to renewal of the franchise agreement in April.  It
was also noted that the old equipment left by the former operator will be removed in the
spring.

Public Works:  Georgia Patterson reported that the City had received the SCA Grant of
$25,000 toward the $40,000 Bridge Street chip-sealing project.  She said she would review
the contract and present it at the next meeting for signature.  It was also reported that
Roger McKinley was taking the backhoe to Boise the following day for needed repairs.

Water System Improvement Project:  The Council was asked to consider change order
#2 presented by Bodiford Construction.  The change order included Fire Hydrant
Installation for $2,279, Connection of Well No. 1 for $2,480, a Filter Water Level Control
Position Transmitter for $2,949.79, Additional Contract time of 49 days, and the inclusion
of an addition 1 year of warranty due to the extended schedule.  There was discussion of
the project status, testing schedule and estimated time of substantial completion.  Lyn
Findley said they are stressing a completion date of January 30.  There was discussion and
clarification that the approved completion date of December 31 could not be reached and

January 14, 2009 Minutes

that an additional month was being authorized.  MSP:  To accept change order #2, Bill
Harrington/Frank Primozic.  Findley said there would be one more change order
regarding Well #2.

7:15 p.m.  Accounts Payable:  MSP:  To pay the bills, Bill Harrington/Frank Primozic.

The City Recorder presented the Council with a mid-year Revenue and Expense Report and
addressed areas of concern.  She said she would be drafting resolutions for budget
transfers to bring the deficient fund categories into compliance.  It was noted that
spending $16,000 for watering in Depot Park had exhausted the entire budget for the
Parks fund and that there is only $9,000 in the General Fund Contingency.  It was stressed
that some kind of conservation must be implemented next summer to avoid another such
situation.  It was agreed that the County should be approached to discuss putting in a well
for irrigation.

7:45 p.m.  Property Development:  Carole Garrison asked the City Council to approve
spending some of the budgeted consulting fees to assess to possibility of receiving grant
funds for expansion of the fire hall and construction of the fire training facility.  It was
noted that as the economy gets worse the monies available may be harder to get.   She
said the City would need the assistance of a professional and that the City Recorder had
the name of a good prospect.  Bill Harrington recommended the Council approve
Garrison’s request to move forward.  He also noted that along with the $10,000 budgeted
by the City, there is $2,000 committed by the community association.  Garrison said Fire
Chief Dean Hicks had indicated that the Fire Department also has some funds available.
MSP:  To authorize the approval to explore the feasibility and costs related to the
projects, Frank Primozic/Jim Munyon.

7:50 p.m.  Jim Munyon suggested the Council approve the purchase of two tanks of gas
per month for the Mayor because of all the maintenance and repair he does for the City.
It was agreed that he could have one tank of gas the 1st through the 15th and one tank of
gas the 16th through the end of each month.  MSP:  To authorize the purchase of two
tanks of gas for the Mayor each month, Jim Munyon/Tim Coe.  The City Recorder
reminded the Mayor that he may have to include it on the ethics reporting forms.

7:55 p.m.  It was moved and seconded to adjourn the meeting.

Respectfully submitted:

__________________________
Diane M. Clingman, City Recorder

January 14, 2009 Minutes

Approved this date:  _________________

______________________________________
Stan Horrell, Mayor

January 14, 2009 Minutes