--- date: "2008-10-22" title: "Council Meeting Minutes 2008-10-22" source: "2008-10-22-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING October 22, 2008 Attended: Stan Horrell, Mayor Jim Munyon, Councilor Carole Garrison, Councilor Tim Coe, Councilor Bill Harrington, Councilor Roger McKinley, Councilor Georgia Patterson, Public Works Director Randy Oxford, Police Chief Jason Hatfield, Bagett, Griffith & Blackman Polly Horrell Ruben Griego & Son Elaine Livran & Cody Lyn McDonald (These minutes were taken and transcribed by Lyn McDonald in Diane Clingman’s absence). Mayor Horrell called the meeting to order at 6:00 p.m. Roll call was called. Councilor Frank Primozic was not present. The pledge of allegiance was recited. The minutes of the October 8th meeting were presented for approval. MSP: to approve the minutes of the October 8, 2008 meeting, Tim Coe/Bill Harrington. All members voted in favor with the exception of Jim Munyon who abstained as he was not present at the meeting. Jason Hatfield of Bagett, Griffith & Blackman, surveyors, was recognized. He told council that his company had been retained by James Wampler to partition his property at 358 & 370 S. Johnson. He advised that a survey that was done in 1970 disclosed the need for a realignment of the property lines adjacent to the street, but it was only partially completed at that time to adjust the east side. The city benefited from that adjustment. The west side is still in need of adjustment as it cuts through yards and one house. It would benefit the landowners. Jason presented a before and after design laying out the alignment of the lines and went on to say they would set three monuments to identify the right-of-way on the west side and provide the legal descriptions. They were asking that the City prepare the necessary three quit claim deeds needed and record them. He suggested that the city retain an easement for water lines in the quit claim deeds. MSP: to authorize the realignment of S. Johnson, prepare quit claim deeds and record them. Bill Harrington/Jim Munyon. All voted in favor. Public Safety: The first order of business was to consider the adoption of the Reserve Program Policy the Chief Oxford had presented at the last meeting. He reported that Adrian from the League of Oregon Cities had reviewed the document as suggested by the City Recorder and had contacted the chief to say he approved the document. Minutes October 8, 2008 Councilor Garrison had a comment on the employment application #37 where it referred to a Washington State certificate. It should read Oregon State certificate. As the Recorder was not present and there was some question that the document should be approved by ordinance or resolution, it was tabled until the next meeting for approval. Chief Oxford reported that he has three people interested in being reserves, but is holding off in doing back ground checks until the adoption of the reserve policy. Chief Oxford reported that dispatch provides him with a copy of all service calls that he makes and they are categorized by date and time. He will make that log available to the Mayor and anyone else interested in reviewing it. Counselor Garrison asked the Chief if there had been in progress on getting the electric speed sign in running order. The Chief responded that he and the Mayor are working on it. She questioned him about speed limit signs and Georgia responded that she has three 25 mph signs and two 20 mph signs, but hadn’t had the time to get them up. Landfill Report: A written landfill report was presented for review. There are two old pieces of equipment that belong to Butch Goslin at the landfill site. Councilor McKinley and Georgia Patterson will compose a letter to Goslin asking him to remove the equipment. Public Works: Public Works Director, Georgia Patterson, reported that the water project was moving forward. They have finished laying pipe on Washington Street and have moved on to Dixie Creek. They are looking at finishing up with the laying of pipe next week. It was noted that there is a ditch problem on Washington that needs to be addressed. Councilor McKinley asked if Fred Winegar was hauling the dirt off of the project to his project. Georgia advised that the dirt is being hauled to the sand filter site. Georgia reported that the sand shed was up and she wanted to say thanks to the councilors that gave their time to help. Mayor Horrell apologized to the council for underestimating the difficulty of the job. It took Mike Voigt and his crew and the councilors that assisted several days to accomplish the task. Every one agreed that Mike Voigt and his crew did a great job. Georgia went on to say that she had been getting estimates on what it would cost to put a back wall on the building. She calculated that it would take 280 lineal/ft of metal. She had an estimate from Mill’s in John Day for $790.75 and an estimate from Tiffany Steel in Vale of $720.75, but the expense to go pickup the material would outweigh the savings. In addition, they would need a board & bat frame of 1 x 6 and 2 x 6 that would cost $194.45 making a total cost of $985.20 if they went with Mill’s quote. To use board & bat to make the wall would cost $909.60 plus the bat frame of $194.45 for a total cost of $1104.05. Public Works would do the work. Councilor Munyon asked Georgia about the wells they were going to drill at Depot Park. Georgia responded that she had discussed the matter with the County Court and they wanted to close out the museum renovation project first and there could possibly be funds left to use on drilling wells. Minutes October 8, 2008 Councilor Munyon asked Georgia about a schedule for cleaning well #2. Georgia replied that they did not want to take well #2 off line at the same time the million gallon tank was down for reasons of fire protection. The million gallon tank Georgia was asked if fencing the lower and upper galleries was part of the financing. She responded that it was not necessary to fence the upper galleries as they do not have trouble with cattle there. The City already has some solar powered electric fencing to fence in the lower galleries. Not looking at working on the fencing until next spring or summer. Mr. Griego asked to be recognized. He noticed that public works had taken down the swings and the slide in the city park and was interested in having the slide. Councilor McKinley made a motion to give the slide to Mr. Griego and Councilor Munyon seconded the motion. The motion failed two in favor, four opposed. It was said that the City Recorder should be asked about the liability concerns in giving away the slide. Mr. Griego gave Georgia his phone number and he will be contacted when a decision is made. Accounts Payable: MSP: To approve the payables, Roger McKinley/Bill Harrington. All members voted in favor. Mayor Horrell provided the council with proof of insurance from IMC Balloon Agency. They will be offering Hot Air tethered balloon rides at the Texaco parking lot on Saturday, the 25th. Ordinances & Resolutions: Resolution No. 2008-13 (Resolution Amending Resolution 2000-01) revising section 2.2.2 “Probationary Period” of the Personnel Policy was presented for approval. Mayor Horrell read it in its entirety. MSP: to approve Resolution No. 2008-13, Jim Munyon/Tim Coe. All councilors were in favor. Resolution No. 2008-12 adopting an Identity Theft Prevention Program in accordance with the Federal Fair and Accurate Credit Transactions Act of 2003 was presented for approval. Mayor Horrell read the resolution in its entirety. MSP: to approve Resolution No. 2008-12, Roger McKinley/Carole Garrison. All councilors were in favor. Property Development: Councilor Garrison thanked Councilor Harrington for making the information on fire hall grants available to the council. Councilor Harrington said it would require an in-depth study of our needs before we proceed with grant requests. There was discussion of a community center and what organizations within our community might make use of such a facility. Councilor Harrington and Councilor Garrison agreed to work together on the process. Minutes October 8, 2008 Other Business: Mayor Horrell commended Councilor Garrison for her written report on the economic summit meeting she attended on October 16th in John Day. There was a written request from Kelli Woodworth asking council to consider purchasing a Christmas Wreath for $25.00 in support of FCCLA (Families, Career, Community, Leaders of America). MSP: to purchase a Christmas Wreath from the FCCLA, Jim Munyon/Bill Harrington. All councilors were in favor. MSP: To adjourn the meeting (8:00 p.m.), Tim Coe/Jim Munyon. Respectfully submitted: ___________________________ Lyn McDonald, pro-tem Approved this Date: ____________________________ Stan Horrell, Mayor ____________________________________________ Minutes October 8, 2008