--- date: "2008-09-10" title: "Council Meeting Minutes 2008-09-10" source: "2008-09-10-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING September 10, 2008 Attended: Stan Horrell, Mayor Jim Munyon, Councilor Frank Primozic, Councilor Tim Coe, Councilor Bill Harrington, Councilor Georgia Patterson Lyn McDonald Dave Wildman Lyn Findley Scott Nunns Judy Jacobs Kim Jacobs The Mayor called the meeting to order at 6:00 p.m. The roll was called, Roger McKinley and Carole Garrison being absent. The pledge of allegiance was recited. Mayor Horrell opened the public hearing to receive testimony on the 1998 Comprehensive Plan. There being no members of the public offering testimony, the hearing was closed at 6:10 p.m. The minutes of August 27, 2008 meeting were considered. MSP: To approve the August 15 minutes as written, Bill Harrington/Tim Coe. All members voted in favor. Bill Harrington asked to have the topic of development of the Texaco building property put on the next agenda. The Council recognized Dave Wildman of Anderson Perry who gave them an update on the water project. He said the sand filter and control building sites have been fully excavated and some walls have been poured. He explained that a change order has been proposed because there is more ground water than anticipated under the control building. He sketched the ground water drains on the chalk board and explained that there is a significant amount of water (approximately 50 gpm) that can possibly be recovered and will require a deeper foundation drain. He explained that the water can be pumped back into the system via the addition of a connection and two valves. He outlined the breakdown of the work as follows; lower foundation drain and revise piping $8,020.00, install additional rock beneath control room $1,856.00. There was concern over the cost and whether or not the water rights to use the additional water can actually be obtained. Wildman agreed that there isn’t a 100 percent guarantee but it is highly likely that the City would be able to do so. The Mayor said he was going to meet with the Watermaster the next day and would talk with him about it. Wildman stressed that the contractor cannot wait too long for an answer because materials need to be ordered and the project needs to move forward. He also said the approval of the funding agency will be needed and agreed to Minutes September 10, 2008 contact them. MSP: To approve the change order as written with funding agency concurrence, Jim Munyon/Bill Harrington. All members voted in favor. The Council was given information on the different colors of cinder block available for the control building. Georgia Patterson was instructed to pick the color. The Council was asked to consider approval of the first payment to Bodiford Construction in the amount of $333,210.23. Dave Wildman explained that 90% of the bill covered materials for the project. MSP: To pay Bodiford Construction’s bill for $333,210.23, Jim Munyon/Tim Coe. Munyon, Coe, Horrell and Primozic voted in favor. Bill Harrington abstained because a portion covered the rental of one of his apartments. 7:00 p.m. Planning: The Council was reminded that another hearing on the Comp Plan will be held on Wednesday September 17 at 6:00 p.m. Landfill: The Council was given a written report. Georgia Patterson requested the Council schedule a workshop to discuss the expansion of the landfill and the addition of methane gas monitoring wells. She explained that Ferguson Engineering had originally engineered and designed the trenches and suggested staying with them to complete the changes. She also said that a registered engineer must be present while the City excavates for the wells. She was instructed to contact Sisul Engineering and Ferguson Engineering and to also contact the DEQ about the requirements. MSP: To authorize Georgia Patterson to choose the least expensive was to do it, Bill Harrington/Frank Primozic. All members voted in favor. Public Works: Patterson reported that a permit is being obtained for construction of the sand shed and that Mike Voigt will be providing a contract to be signed. Labor and materials will be $8,385 and concrete will be approximately $4,400 she said. Patterson asked the Council to consider awarding the Depot Park host six months of greens fees at the golf course in appreciation for all his extra help in the parks this summer. She said he had done a great job watering, mowing and weed eating when they were short handed. The City Recorder noted that by leaving the water on at Depot Park the entire budgeted amount for utilities in the Parks Department has already been depleted for the year. MSP: To show the City’s appreciation by purchasing six months of greens fees for $156.00, Frank Primozic/Jim Munyon. All members voted in favor. There was discussion of the extremely high water bills for Depot Park and whether or not the City was going to put in some shallow wells. The Mayor said he would talk to the Watermaster about water rights, but it was pointed out that the park is owned by the County. It was suggested that the County may help out financially to put in some wells and that they should be contacted. 7:30 p.m. Frank Primozic expressed appreciation for LaRue Pryse’s efforts in getting the BBQ organized and going at the museum grand opening and said she had done a great job. The Mayor commented that SAIF has provided a modified job description for Nadia Shultz to return to work. Minutes September 10, 2008 The issue of the complaint about the apple tree in the City Park next to City Hall was discussed. The neighbor is concerned that the apples fall into her yard and attract bees. It was agreed that the tree has not been pruned over the years and is in a position of overgrowth. It was also agreed that it is not a shade tree but in fact is under the canopy of another tree. MSP: To remove the apple tree and find a suitable shade tree to replace it in another area, Tim Coe/Stan Horrell. Coe, Horrell, Primozic and Harrington voted in favor. Jim Munyon opposed. 7:45 p.m. Accounts Payable: There was discussion of the bill for the City’s portion of the Economic Development Coordinator’s salary and how she can be of assistance to the City. Bill Harrington reminded the Council that they had outlined some areas at a previous meeting and suggested the subject be put on the next agenda. It was suggested that she might be able to help find assistance in replacing and updating the playground equipment in the City Park. The City Recorder said she would contact the Coordinator. There was discussion of the telephone bill and it was recommended that the telephone in the City Shop be disconnected to save money. MSP: To pay the bills, Bill Harrington/Jim Munyon. Other Business: The City Recorder said she would provide examples of job evaluations at the next meeting. 8:10 p.m. MSP: It was moved and seconded to adjourn. All members voted in favor. Respectfully submitted: ___________________________ Diane Clingman Approved this Date: ________________ _________________________________ Stan Horrell, Mayor Minutes September 10, 2008