--- date: "2008-07-09" title: "Council Meeting Minutes 2008-07-09" source: "2008-07-09-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING July 9, 2008 Attended: Stan Horrell, Mayor Jim Munyon, Councilor Frank Primozic, Councilor Tim Coe, Councilor Bill Harrington, Councilor Georgia Patterson Chris Camarena Lyn McDonald Farrell Clark The Mayor called the meeting to order at 6:05 p.m. The roll was called, Roger McKinley being absent. The pledge of allegiance was recited. The minutes of June 25, 2008 meeting were considered. MSP: To approve the June 25 minutes as written, Frank Primozic/Tim Coe. Primozic, Coe, Horrell, Munyon voted in favor. Harrington did not vote because he had not been present at the June 25 meeting. The Council recognized Farrell Clark of Clark’s Disposal. He addressed the Council regarding a request to increase the residential garbage rate. There was general discussion of the City’s tipping fee of $55 per ton and whether or not it is adequate. Clark explained that they had not increased the rate for garbage service since April of 2005. There was more discussion of the City’s rates and costs to operate the landfill. It was noted that the franchise agreement with Clark’s will be up for renewal in April of 2009. MSP: To approve the proposed rate increase, Jim Munyon/Tim Coe. All members voted in favor. Public Safety: The new Chief of Police Randy Oxford introduced himself to the Council. He said his first priority will be to take inventory and determine what belongs to the City, what the Reserves have, how many keys to the office there are and who has them, etc. He said he has asked the Reserves for their training records and stressed that it is important that the Council know where their liabilities lie. He noted that some additional training appears to be needed. There was discussion of which police vehicle he was planning to use and why. He explained that he prefers to use the car as opposed to the one of the Durangos. Landfill: A written report was received. There was discussion of needed road improvements to the site. Public Works: Georgia Patterson reported that she and Chris Camarena had passed the Sewer Collections II test and received their certifications. She said she had looked into the cost of installing fuel tanks and said that the City would have to have double-lined tanks or cement catch-alls. She said she still needs to do some more research. Minutes July 9, 2008 The Council was given a written update on the water system improvements schedule from Brad Baird. There was discussion of whether or not the galleries need to be cleaned after all. Patterson did not think they do. She also said she and Camarena need to visit another sand filtration site to become familiar with the operation. Camarena reported that he and Combs would be fixing the pothole at the intersection of Bridge Street and the Highway. There was discussion of the TEC workers and that it had not worked out very well with two of the employees. It was noted that the Council should authorize the Mayor to sign the water project contract in the coming week. MSP: To authorize the Mayor to sign the water project contract documents, Bill Harrington/Jim Munyon. All members voted in favor. Accounts Payable: There was discussion of Depot Park rates and costs versus revenues. Georgia Patterson said she had raised the rate from $16.00 per night to $17.00 per night, however the Recorder pointed out that she cannot raise the rates. The rates must be approved by the Council and set by resolution. Then there was discussion about City keys and whether or not there is a master list somewhere listing who has keys. There was a suggestion that there should be a key program, especially for the museum and that the Police and Fire Departments should have keys. The subject then went back to the payables. MSP: To approve the payables, Bill Harrington/Frank Primozic. Harrington, Primozic, Coe & Munyon voted in favor. Horrell did not vote because one of the bills was from Hometown Enterprises. Other Business: The Council was asked to consider how much, if any, of a cost of living adjustment for FY 2008-09 they would approve. It was noted that the Budget Committee had approved a 3.8% COLA based on the Portland area CPI-W at the end of 2007. Current CPI’s reflected 3.6% to 4.2% increases. It was suggested that the Council choose a CPI to use as a reference each year. There was discussion of granting a COLA to the two employees that did not receive pay increases (two others received increases due to being promoted) and to grant it to the new public works employee. Georgia Patterson said that she and Chris Camarena were willing to forego a COLA because of their new wages. It was noted that the Chief of Police position had been established at a much higher salary than the City had previously paid that position and the Chief said he did not expect an increase. MSP: To approve a 3.8% COLA for the City Recorder, the Utility Billing Clerk and the Maintenance Worker for FY 2008-09, Bill Harrington/Frank Primozic. All members voted in favor. It was also noted that the Council should review wages each year and make recommendations instead of leaving it to the budget officer, and that a compensation plan still needs to be developed. MSP: To resolve the future COLA determination by November 1, Bill Harrington/Tim Coe. All members voted in favor. Mayor Horrell asked the Council to consider allowing employees to use City equipment in exchange for comp time. It was generally agreed that the use of public property is not allowed and that it would not be a good idea. There was a suggestion that it might be allowable if made a part of compensation package but no approval was given at this time. It was noted that the man- lift is in need of repairs. Minutes July 9, 2008 Jim Munyon asked the Recorder if she could put copies of the ethics forms in the councilmen’s boxes as a reminder for them to file. She said as soon as she received them she would. 8:15 p.m. MSP: It was moved and seconded to adjourn. All members voted in favor. Respectfully submitted: ___________________________ Diane Clingman Approved this Date: ________________ _________________________________ Stan Horrell, Mayor Minutes July 9, 2008