--- date: "2007-11-14" title: "Council Meeting Minutes 2007-11-14" source: "2007-11-14-minutes-council-monthly.pdf" --- Attended: CITY COUNCIL MEETING November 14, 2007 Stan Horrell, Mayor Bill Harrington, Councilor Pam Woodworth, Councilor Jim Munyon, Councilor Frank Primozic, Councilor Tim Coe, Councilor Georgia Patterson, Public Works Chris Camarena, Public Works Lyn McDonald, Planning Gary Burnett Brad Baird Eric Julsrud Fonda Thompson Members of the public per the attached sign in sheet Mayor Horrell called the meeting to order at 6:30 p.m. The roll was called, Roger McKinley being absent. The pledge of allegiance was recited. The minutes of the October 24 meeting were considered. MSP: To approve the minutes as written, Bill Harrington/Tim Coe. All members voted in favor. Mayor Horrell recognized Fonda Thompson who read a letter to the Council stating her concerns over their decision to pursue sand filtration instead of development of the wells. Her main concern was that she does not believe there is enough water in the galleries to serve the City and that Faiman Springs is better water. She asked the Council to re-consider their decision. There was and hour and a half of questions and discussion basically recapping what has been discussed in the last few Council meetings. Gary Burnett of DHS, Brad Baird of Anderson Perry & Associates, and Eric Julsrud of Water Resources were available to answer questions. Proponents of well drilling expressed concern that the City will not have enough water if they go with sand filtration. Gary Burnett of DHS said that water rights on Dixie Creek are an issue, but pointed out that the City has the option of utilizing aquifer storage and recovery to ensure there is adequate water during the summer months. It was also noted that flows indicate that only 30% of the available water is actually making it into the system indicating that better water management will result in adequate supplies. It was pointed out that the prior Council had authorized well drilling before getting any landowner agreements in place and that negotiations have been dragging on for over two years. Burnett said that it is imperative that something is completed by the end of the next construction season. Arguments in favor of sand filtration were that the City owns the property, has the funding in place, has already invested a material amount in the project, can achieve completion of the project by the end of the construction season, and that the quality of water is better than that of the wells. To pursue the wells will require the Minutes November 14, 2007 construction of an all-weather road, the maintenance of 3 to 4 water troughs, miles of water line, ¾ of a mile of fence, a bridge and free water hookups for future development of the area. It was also noted that the landowner has stipulated that the City can only take 400 gpm from the wells, and that the wells have high enough levels of iron and manganese that the water will have to be treated in order to reduce odor and staining. It was also pointed out that the City’s funding is also in jeopardy because the money was approved based on building a sand filtration facility and one well. There was more discussion and questions regarding water rights, aquifer storage and recovery, well abandonment procedures, rehabilitation of existing wells, funding options and projected water rates. It was agreed that grants should be pursued to finance the project if possible and citizens were directed to contact Gary Viedorfer of Oregon Economic and Community Development. In summation, the Council said the sand filtration option had been chosen and voted on three different times over the years, and that they had put a lot of time and thought into making the decision. 7:55 p.m. Planning: Lyn McDonald addressed the Council regarding two requests from landowners to open streets in order to access their property and possibly facilitate future development. She said that the Planning Commission was referring the requests to the Council because of budgetary considerations. The Council said they need some help from the Planning Commission and asked that the commission put together some information regarding potential costs and who is responsible for paying for the improvements. They were also instructed to get back in touch with the landowners. In other business, McDonald said the commission would be holding a public hearing at 6:00 p.m. on the 15th to hear testimony on the conditional use application submitted by HOWDY to locate Dixie Town on the DR Johnson property. 8:05 p.m. Public Safety: Officer Wood recited the police log and said he had been working on some on-going investigations. Landfill: No Report Public Works: No Report Accounts Payable of 11/7 & 11/14: MSP: To approve the payables, Tim Coe/Frank Primozic. All members voted in favor. Abatement: The Council was asked to consider a request by Roger McKinley for a 30 day extension to make get his property into compliance. MSP: To allow a 30 day extension with the submittal of a written plan, Pam Woodworth/Jim Munyon. All members voted in favor. Police Services: The Council was given a comparison of options with estimated costs for each with regard to providing law enforcement services. Jim Munyon suggested that a survey be sent out to the public for their review and suggestions. He asked the Council to review the options and hoped that they would be able to make a decision at the November 28 meeting. MSP: To Minutes November 14, 2007 submit the information to the public in the form of a survey in order to get feedback from the citizens, Jim Munyon/Pam Woodworth. All members voted in favor. The Council was advised that Sheriff Palmer had expressed concern over the statement regarding forest patrols on page 2 of the proposed agreement. With regard to Officer Wood’s eligibility for appointment to the chief’s position, it was noted that he would be eligible for an Advanced Degree on November 15 and would then need a Supervisory and a Management Certificate within 2 years. Job Descriptions: Bill Harrington said he had complete 10 job descriptions including ones for the Mayor and Council. It was suggested that a meeting be scheduled to go over the descriptions and vote on adopting them. A special meeting was set for November 27 at 6:30 p.m. Harrington said he would forward the completed descriptions to the City Recorder for distribution to the Council and employees. Other Business: Mayor Horrell informed the Council that Fire Chief Sullens would be retiring at the end of the year and suggested that the City do something in his honor. It was agreed something should be done and a few ideas were discussed. 8:40 MSP: It was moved and seconded to adjourn. All members voted in favor. Respectfully submitted: ___________________________ Diane Clingman Approved this Date: ________________ _________________________________ Stan Horrell, Mayor Minutes November 14, 2007