--- date: "2007-10-10" title: "Council Meeting Minutes 2007-10-10" source: "2007-10-10-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING October 10, 2007 Attended: Stan Horrell, Mayor Bill Harrington, Councilor Pam Woodworth, Councilor Jim Munyon, Councilor Frank Primozic, Councilor Tim Coe, Councilor Jim Wood, Police Department Bob Titus, Public Works Chris Camarena, Public Works Mona Lindsey Gary Knight Etta Lu Hendriksen Judy Jacobs Nelda Coe Carol Garrison Terri Wheeler Nancy Wood Tom Janec Mayor Horrell called the meeting to order at 6:30 p.m. The roll was called, Roger McKinley being absent. The pledge of allegiance was recited. The minutes of the September 26 meeting were considered. MSP: To approve the minutes, Bill Harrington/Tim Coe. The Council recognized Chris Camarena who addressed them regarding the police reserve allowance. He asked the Council if they had decided to change the policy adopted in October of 2006. He also asked if they would still honor the policy if the police department is eliminated at the end of December. Bill Harrington said the Council does not have any intention of not providing police services at the end of the year and if they contract with the county, they will ask that the reserves be utilized. Camarena stated that the reserves would not work for the county. He explained that he volunteers approximately 1,000 hours a year and the keeping his equipment and firearms is not much to ask. It was agreed that allowing a reserve to keep the equipment was very little compensation and that the Council should honor the policy until it is changed. It was confirmed that if the City decides to contract with the County for law enforcement services, the reserves will be allowed to keep their equipment. Planning: Etta Lu Hendriksen addressed the Council and said the planning commission had received two letters from individuals asking to have streets opened. One was from Roger Lang regarding 4th Street and Sara Hamsher regarding 1st Street. She said the commission had provided copies of the letters to the Council and feels that it should be the Council’s decision whether or not to open the streets. She reminded them that the requests need to be answered. She also said that HOWDY had asked for a conditional use to locate Dixie Town on R-2 Minutes October 10, 2007 property. As part of the process, letters were mailed to adjacent landowners for comment. She said they have received one letter in opposition which will now require a public hearing on the matter. She also said the commission is considering changing language in the planning document regarding single wides. Public Safety: Officer Wood recited the police, fire and ambulance logs. He then gave his report regarding the nuisance investigation at 10th and McCallum. He stated that the main part of the property is about 10 feet below grade and has standing water that serves as a breeding ground for mosquitoes. He said there is debris on the property that spills over onto the City’s right of way including rusted rebar and chunks of concrete that could pose a safety hazard. It was generally agreed that the property is in violation of the City’s nuisance ordinance. It was suggested that the property owner may be in the process of filling in the lot and should be allowed to finish. Officer Wood stated that no progress had been made for a number of years. MSP: To identify the property at 10th and McCallum to be in violation of chapter 8.04.030 Solid Waste Accumulation Prohibited, 8.04.050 Nuisances Affecting Public Health, and 8.04.060 Nuisances Creating a Hazard and Affecting Public Safety, Bill Harrington/Frank Primozic. Pam Woodworth and Jim Munyon opposed. The City Recorder was directed to confirm who the owner of the property is and to send the required notice. Landfill: No written report was received. Public Works: No report Well Drilling: Mayor Horrell said he had met with Brad Baird of Anderson Perry to map the well site and access areas. He said the Council would be having a special meeting on Wednesday October 17 at 6:00 p.m. to meet with the engineer. Accounts Payable: MSP: To approve the payables, Tim Coe/Bill Harrington. Ordinances: Ordinance number 025 adopting the amended 1998 Comprehensive Land Use Plan and Declaring an Emergency was considered. The Ordinance was read once in its entirety and once by title. MSP: To adopt Ordinance 025, Jim Munyon/Frank Primozic. Abatement: It was noted that no one from the City attended the hearing regarding a motion to dismiss the charge against John Bastian. It was suggested that in the future someone be appointed to attend and represent the City. Police Services: Mayor Horrell stated that due to public input at the last meeting they had been unable to discuss the proposed contract elements. He also said he had provided the Council with information from DPSST and from Officer Wood regarding training and eligibility. He instructed the Council to read all the information thoroughly and said they would address it in a special meeting. It was agreed that the meeting would be held in conjunction with the special meeting on October 17 and that the Sheriff would be invited to attend. Carol Garrison asked to be recognized and read a letter of concern to the Council (see copy.) She basically asked the Council to use caution in considering contracting for law enforcement. It was again explained to the audience that the Council does not intend to eliminate police services and if they do contract Minutes October 10, 2007 with the County they will require a local officer. The Council was again asked if they are exploring all their options. The Mayor explained that they had just been given the information regarding training and state requirements. Bill Harrington recapped the insurance company’s concerns that the City does not provide supervision to the officer. Officer Wood expressed concern that the proposed termination date is December 31 and that he had only found out about it 3 weeks ago by reading a letter intended for the Sheriff dated August 20. Citing that he has a family to look out for, he said he needs to know what is being planned. He was told that no decision to terminate police services has been made yet, but Wood contended that the letter states otherwise. He was told that the deadline was only put in the letter to get the ball rolling with the Sheriff’s department and to make it clear that they were serious. It was agreed that the Council needs to give Officer Wood some direction and communication on the matter. Job Descriptions: Bill Harrington reported that three of the descriptions were completed and he is working on a fourth. He said the Council must decide what to do with the curator position. He stated his concern that she does not meet the criteria of a contractor and poses a risk to the City with regard to insurance. Harrington was reminded that Lyn McDonald would like to meet with him regarding her proposed job description. 7:50 p.m. The Council went into Executive Session per ORS 192.660(2)(b) 9:10 p.m. The Council came out of Executive Session and reconvened its regular meeting. 9:15 MSP: It was moved and seconded to adjourn. Respectfully submitted: ___________________________ Diane Clingman Approved this Date: ________________ _________________________________ Stan Horrell, Mayor Minutes October 10, 2007