--- date: "2007-05-09" title: "Council Meeting Minutes 2007-05-09" source: "2007-05-09-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING May 9, 2007 Attended: Stan Horrell, Mayor Frank Primozic, Councilor Bill Harrington, Councilor Pam Woodworth, Councilor Roger McKinley, Councilor Jim Wood, Police Dept. Matt Fine, Police Consultant Bob Titus, Public Works Etta Lu Hendriksen Kristine Shull Mona Lindsey Lyn McDonald Diane Clingman (The first portion of these minutes were taken and transcribed by Lyn McDonald in Diane Clingman’s absence). Mayor Horrell called the meeting to order at 6:00 p.m. Roll call was called. Councilors Tom McAuslan and Don Strong were not present at the meeting. The pledge of allegiance was recited. The minutes of the April 25th, 2007 meeting were considered. MSP: To approve the minutes of April 25th, 2007 as written, Bill Harrington/Frank Primozic. Recognition of Visitors: Nathan Hughes, A+ Striping, was not on the agenda, but was recognized. He explained to the Council that the State of Oregon is requiring a new style crosswalk on Front Street (Highway 26) that is ten feet wide. There are four crosswalks on Front Street and the State maintains one of them. Nathan was at the meeting to submit an estimate to paint the other three crosswalks and the crosswalk in front of the school. The current contract price for the four crosswalks is $186. The new style crosswalk would be $420 with a one-time layout fee of $420, a difference of $654 for this year and $234 for future years. Nathan proposed to begin the painting of the crosswalks the week of May 13th and complete the project by July 2nd. As Bob Titus was not yet present at the meeting, the Council asked that Nathan discuss the matter with Bob. Public Safety: Jim Wood gave the police, ambulance and fire log for the week. He reported that based on a written complaint, he had served an abatement citation to Herb Smith at 417 N. McHaley. He gave Smith until May 15th (one month) to cleanup the junk he hauled in and piled in his yard. Smith told Officer Wood that it was his intent to haul the scrap metal to Portland and sell it. Jim noted that he had photo documentation and to-date there had been no progress made in cleaning up the mess. Cleo Larkin donated a cordless rechargeable spot light to the Police Dept. that she Minutes May 9, 2006 had won in a drawing at NAPA. Camp Logan is May 19th-20th and Powder River Corrections is helping in setting up for the event. The Council had no further questions for Jim. Matt Fine was asked if he had anything to report. He advised that he was continuing to work at putting together information from which to draw conclusions and make good decisions. Landfill: Bob Titus had joined the meeting and handed in a written landfill report. Mayor Horrell reported that he had been up to the landfill and it looked good. He and Bob discussed the placement of the new trench. Public Works: Bob reported that Dice was about half finished with the rocking of Cell #2 at the lagoons. He said they were using a heaving rock and should have the project finished by May 11th. Boyd Britton had seven hours repair time on the pump hanger. Bob had not seen a bill on the repair, but advised that purchasing a new hanger would have cost the City $1200.00. Bob was asked when he would be setting the pump and he replied that it was a Friday job and he had been busy at the landfill on Fridays. He would need to coordinate the necessary equipment and the electrician to get the job done. Planning: Etta Lu Hendriksen, Planning Chairman, reported that Planning had received a letter from Roger Lang, property owner of Tax Lot 6500 (ten lots) on the hillside west of Cozart Ave. He was requesting that the City vacate that portion of Metschan Avenue that runs through the middle of his property along with the 30’ alley that borders his property at the base of the hillside. In addition, he was asking that the City open 4th Street to Dixie Creek. Hendriksen advised that the Commission had considered the matter of vacating the street and alley and for reasons of potential future development and the negative economic impact of “giving away” City property, the Commission was not in favor of vacating Metschan or the alley. As for opening 4th Street up to Dixie Creek, she asked what criteria the City had in place to make decisions on requests to open streets. Councilman Harrington asked Bob Titus if he was aware of what ordinances were in place in respect to development charges and decisions involving infrastructure. Bob responded that he was not familiar with a specific ordinance, but could see what he could find. Hendriksen asked if someone from Council would want to attend the next Planning meeting. Councilman Harrington responded that attending a Planning meeting could bias Council should there be an appeal filed at a later on this matter. Commissioner Kristine Shull was recognized. She and Commissioner Mona Lindsey had attended a Flood Map Modernization Training in Baker City on April 24th sponsored by Land Conservation & Development as a FEMA initiative to digitize and update Floodplain Maps. She wanted to make the Council aware that Grant County is one of eight counties that have fallen behind in floodplain management and need to look at updating their resources. There is a two year opportunity to apply for limited grant funds. Kristine had been in contact with Peggy Cary in John Day and she was going to approach Shannon Springer at County Planning for her input. Minutes May 9, 2006 Kristin commented that it would be a “better force” if the county went after the grant funds rather than individual cities. She will keep the Council updated. 6:50 p.m. Committee Reports: None (Diane Clingman joined the meeting.) Accounts Payable: MSP: To approve the payables, Bill Harrington/Roger McKinley. Mayor Horrell advised that he and Councilman Bill Harrington would not be available for the next scheduled council meeting on May 23rd. He questioned whether the council might consider postponing the regular meeting on May 23rd and combine it with the Budget Hearing on May 30th. Everyone was in favor of the change in meeting dates. Resolutions: Resolution 2007-04 Authorizing Capitalization of Loan Repayment was considered. MSP: To approve Resoltion 2007-04, Frank Primozic/Bill Harrington. Resolution 2007-05 Authorizing a Budget Transfer was considered. MSP: To approve Resolution 2007-05, Bill Harrington/Frank Primozic. Resolution 2007-06 Authorizing a Budget Transfer was considered. MSP: To approve Resolution 2007-06, Bill Harrington/Roger McKinley. Other Business: The Council was asked to set a minimum bid for the event tents. It was agreed that the tents would be advertised for sale by bid with a minimum bid of $75 each. Mayor Horrell said he had met with John Coombs and Russell Ricco and that both are in agreement with the proposed terms for access to the well site. Roger McKinley said that if it isn’t in the flood plain, the City can put in a simple bridge. A concern was raised over the limitation of 400 gpm and whether or not it could pose a problem in the future. It was suggested that perhaps it should be addressed now instead of later. Roger McKinley disagreed. Concerns were also raised as to whether or not Anderson Perry & Associates has been included in the recent discussions concerning the latest choice for access and who would be surveying the property. It was agreed that they should be kept informed. There was discussion about the City’s responsibility to adhere to the contract and it was noted that the decision had already been made to honor it. McKinley expressed concerns over higher costs in dealing with Anderson Perry. Bill Harrington stressed that the City should discuss and negotiate instead of just ignoring them. It was agreed that the City needs to stay in contact with Anderson Perry to make sure the project is in compliance with state and funding requirements. Mayor Horrell agreed to contact Brad Baird with their concerns. He said he would also be in contact with OECDD and Sisul Engineering. Respectfully submitted: ___________________________ Lyn McDonald/Diane Clingman Approved this Date: ________________ _________________________________ Stan Horrell, Mayor Minutes May 9, 2006