--- date: "2007-01-10" title: "Council Meeting Minutes 2007-01-10" source: "2007-01-10-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING January 10, 2007 Attended: Stan Horrell, Mayor Roger McKinley, Councilor Tom McAuslan, Councilor Frank Primozic, Councilor Don Strong, Councilor Bill Harrington, Councilor Pam Woodworth, Councilor Jim Wood, PCPD Bob Titus, PW Sandy Murray Anna Bass Kevin Purnell Mike Springer Polly Horrell Lyn McDonald Paul Woodworth Maxine Woodworth Joe Hitz Debbie Letosky Mayor Horrell called the meeting to order at 6:00 p.m. Roll call was called, all members being present. The pledge of allegiance was recited. The minutes of the December 13, 2006 were considered, however it was noted that the only Council member present that was in attendance at that meeting was Roger McKinley. Roger McKinley reviewed the minutes and gave his approval. The new members of the Council, Bill Harrington, Pam Woodworth and Frank Primozic, were sworn in by the City Recorder. She explained to them that she had provided all the Councilors with notebooks and dividers for them to keep their paperwork in. Each notebook also contained a copy of the City Charter. Mayor Horrell addressed the Council and audience welcoming the new members. He said there would be some changes coming up. He referred to a comment card that had been provided and encouraged people to fill them out. He also stressed the need for the use of the Agenda Request Form by anyone wishing to address the Council. He also suggested the Council hold a workshop on Wednesday January 17 in order to get everyone up to speed on City projects and issues. Later in the meeting it was decided the Council would meet on the 17th at 6:30 pm. The Council recognized Sandy Murray who addressed them regarding the condition of the playground equipment in the City Park. She explained that the equipment was purchased with Minutes January 10, 2007 donations received after her brother’s death. Her concerns were that weeds are allowed to grow under the equipment, boards are missing in places and general upkeep needs to be done. She asked permission to move forward with the needed repairs and suggested some sort of cover be put down to stop or control the growth of weeds. There were a number of suggestions, the most popular being “crumb rubber” which is derived from recycled tires. Bill Harrington asked if it is the City’s roll to maintain the equipment. Murray replied that it is, but she is willing to take care of the improvements if needed. Roger McKinley said he would look at the equipment the next day. MSP: To approve Sandy Murray’s request to make improvements to the equipment, Roger McKinley/Tom McAuslan. Sandy thanked the Council and asked if they would like her to report back to them on her efforts. She was asked to provide a written summary when the project was completed. The council recognized Anna Bass and Kevin Purnell of the Prairie City School. Kevin explained that the Booster Club is requesting use of the right-of-way on Overholt to locate a 14’x15’ building to be used as a concession stand during baseball season. He said it would be on a permanent basis, but that the building is on skids and could be moved if and when necessary. There was discussion as to whether the building may block vision from the intersection of 10th and Overholt, however, he explained that the building would not extend any further than the cars do when parked there. Officer Wood offered to take a look at the site the next day and make a determination. MSP: To approve the request to locate a concession stand in the right-of- way on Overholt if it is determined not to obstruct vision, Roger McKinley/Bill Harrington. Planning: no report Public Safety: Officer Wood recapped the Fire, Ambulance and Police logs. He said law enforcement is currently trying to work with the hospital regarding the lack of mental hold facilities. Bill Harrington explained that when the new hospital was rebuilt, they (the hospital) requested a variance (2 year) to not include hold rooms due to related potential dangers. The County has requested the variance be reviewed due to the need of such facilities. When asked how often it is needed, he stressed that the need is not so much frequent but crucial. Officer Wood also reported that he would be attending a Major Crimes Conference the following week. He said the tuition of $275 would also include Reserve Officer Chris Camarena. Landfill Report: Bob Titus commented that they are unable to use the tarps to cover the solid waste during freezing weather and have been using sand. Public Works: Bob Titus reported that one of the wastewater pumps is being repaired and the vendor is having trouble getting parts. He said that when the pump is returned he will pull all the pumps and perform the required maintenance. In other business, he reported that due to new residences on West Seventh, the street is in need of maintenance. He said he would measure it to determine the amount of rock needed. It was reported that the City Hall roof repairs have been completed and that Public Works has repaired the damage to the ceilings. Titus expressed the need to repair the bridge on the east end of Depot Minutes January 10, 2007 Park and said he would use the Trex material he has on hand for park benches. He also reported that he is working on the written emergency plan for the sewer lagoons. 6:45 p.m. Well Drilling: Roger McKinley said the landowner agreement negotiations with John Coombs are still being worked out and that it should be signed in the next 2 weeks. Mike Springer was recognized and addressed the Council regarding the previous Council’s decision to keep him on the Water Committee. He expressed the concern that he would like to have the blessing of the new Council as well due to the fact that the committee had been given a certain amount of authority, i.e., to contact the attorney, meet with the landowners (John Coombs and Fred Winegar) and to establish negotiations. There was discussion of the committee’s progress and the feasibility of the City meeting the May 30, 2007 deadline for completing the project. MSP: To keep the committee and allow them to continue in the same capacity, Bill Harrington/Pam Woodworth. Harrington asked Springer if he could set a date for completion of the landowner agreements. Springer agreed to the date of February 28. 7:10 p.m. Accounts Payable: The City Recorder presented the list of payables and explained the method of how to determine which fund and department the expense is charged to. She also said the claims were available if anyone wanted to look at a bill. MSP: To pay the bills, Tom McAuslan/Roger McKinley. Ordinances: The Council was asked to consider the adoption of a revised dog ordinance. The City Recorder outlined the proposed changes. Bill Harrington suggested re-wording section 6.05.030 C to refer to “service animals” rather than “seeing eye dogs.” There being no other recommendations, the Recorder said she would revise the language and submit the ordinance for adoption at the next meeting. She advised the Council that according to the City Charter, ordinances must be read once by title and once in entirety in order to be adopted. An amendment to the Solid Waste Franchise Agreement was considered. It was noted that the change was approved by the prior Council at the December 13 meeting. The ordinance was read once by title and once in its entirety. MSP: To adopt the Amendment to Ordinance 13.20- 2004, 3.1.14, Bill Harrington/Frank Primozic. Other Business: Joe Hitz of Sisul Engineering addressed the Council regarding the bids for repair of the wastewater lagoon. He noted that the bids came in higher than the City’s budgeted amounts and that they had looked at trimming down the project. He proposed fixing only the east side and the worst parts of the other side and stressed that it would be best to do the work during the winter months while the ground is frozen. He distributed copies of the original bids and noted that since it was bid on a per unit basis, the City could award at a lower amount by submitting a change order and will not have to re-advertise. There was discussion of the DEQ requirements and that the lagoons are getting to the age that more repairs will probably be needed in the coming years. MSP: To award the contract to Dice Construction and to submit a change order reducing the amount of work needed, Roger McKinley/Bill Harrington. A vote was taken by roll, Tom McAuslan, Frank Primozic, Bill Harrington, Roger McKinley voted in favor. Pam Woodworth and Don Strong opposed. Minutes January 10, 2007 Pam Woodworth referred to correspondence from the attorney regarding the land sale to DR Johnson and her request to have permission for Mike Springer of Bagett Griffith and Blackman to complete the deeds. Springer explained the need to develop three legal descriptions for the adjacent properties in order to complete the sale and it was noted that approval had already been given by the former Mayor in December. 8:10 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Stan Horrell, Mayor Minutes January 10, 2007