--- date: "2005-12-14" title: "Council Meeting Minutes 2005-12-14" source: "2005-12-14-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING December 14, 2005 Attended: Tom McAuslan, Councilor Mark Wishard, Councilor Marvin Casebeer, Councilor Mike Springer, Councilor Roger McKinley, Councilor Bob Titus, Public Works Jim Wood, Public Safety Mike Springer called the meeting to order at 6:00 p.m. The roll was called, Jim Hamsher and Don Strong being absent. The pledge of allegiance was recited. Public Safety: Jim Wood recapped the emergency calls and the police log. He said the reserves were putting in time and that Chris Camarena was almost ready to go on patrol alone. He said the old Crown Victoria should be taken out of service and asked the council to consider the purchase of two 1999 Durango’s from Lane County. The price for one is $5,500, but if both are purchased the city can get them for $4,500 each. He said they were completely outfitted except for radios and decals. There was discussion of the condition of the vehicles and the mileage. He was instructed to obtain the service records and Tom McAuslan volunteered to look them over. MSP: To authorize Jim Wood to purchase the two vehicles if the records looked good, Tom McAuslan/Mike Springer. It was also noted that if, upon physical inspection the vehicles were not acceptable they would not be purchased. There was discussion of how to dispose of the 1993 Crown Victoria and the 1993 Caprice. Wood suggested raffling one off and using the proceeds for gear and training for reserves. He said he would come up with a plan and present it to the council. Landfill: A written report was received. Bob Titus said the engineer looked at the landfill site and said the pit looks to have about 3 ½ years left. Public Works: Bob Titus said more rock is needed to fill in the tracks at the irrigation site at the lagoons. He said a float had been replaced at the main lift station. He said his new office space is working out well and that the back door has not been installed yet. Roger McKinley said he and Titus would pick up the new snow plow truck and needed a check for $9,315 made out to Utility Trailer Sales. Mike Springer presented a proposed policy to outline how and when the city maintains or uses the parking lot owned by Ingo Wedde. It was noted that something needs to be in writing because year after year no one agrees on what the city is committed to doing in exchange for using the lot. Along with the policy, two forms were presented that would provide for easy documentation by the public works director. Springer said every few Minutes December 14, 2005 years Wedde has a problem with the lot and how it is maintained, and because nothing is in writing, there is always confusion as to what was agreed upon. After some discussion, it was agreed that the city could just stop using the lot and therefore not be responsible for maintaining it. MSP: To discontinue use of the lot by city (and city’s contractors,) Tom McAuslan/Mike Springer. Bob Titus was instructed to inform all contractors and other agents of the city to not use the lot during projects. The City Recorder said she would draft a letter to Wedde explaining the city council’s decision. It was noted that Wedde also had indicated that he allows public parking on the lot as a favor to the city, however, public parking is now available in the old Texaco lot (owned by the city) and that it would be up to Wedde if he wants to allow parking on his property. Well Drilling: Joe Hitz said the plan to provide drinking water required by the State had been submitted. Tom McAuslan asked the council to review some documents he had located regarding existing easements to the well drilling site, one of which is an easement off Highway 26 to Faiman Springs which could provide access for the city. It was noted the there is already easements in place for piping from the area. It was agreed that the easements should be checked out to see if they can be used in order to save the city the cost of building a road. Tom McAuslan said he would look into it. Joe Hitz and Mike Springer suggested starting with the title company and also check the deed. Ordinances/Resolutions: The council was asked to approve an amendment to the Clean Water State Revolving Fund loan number R74420. MSP: To approve Amendment #3 increasing the loan amount, Mike Springer/Marvin Casebeer. Resolution 2005-06 authorizing a budget transfer of $1,035 to repay the Transient Room Tax Committee was presented for approval. MSP: To approve resolution 2005-06 authorizing a budget transfer, Tom McAuslan/Mike Springer. Resolution 2005-07 was not presented for approval because final cost of the snow plow vehicle was not yet known. Other Business: The Recorder said the Gill’s had signed the agreement of non- remonstrance but not in the presence of a notary. She sent them another copy with instructions to do so but they had not responded. The council agreed that a decision needs to be made on the appeal at the next meeting. The council asked if anything had been done by the Mayor regarding the plaques but no one knew. The council discussed whether or not to have a meeting on the 28th of December. MSP: To cancel the December 28 council meeting, Mike Springer/Mark Wishard. 6:45 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Jim Hamsher, Mayor Minutes December 14, 2005