--- date: "2005-11-09" title: "Council Meeting Minutes 2005-11-09" source: "2005-11-09-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING November 9, 2005 Attended: Jim Hamsher, Mayor Don Strong, Councilor Roger McKinley, Councilor Tom McAuslan, Councilor Mark Wishard, Councilor Marvin Casebeer, Councilor Mike Springer, Councilor Georgia Patterson, Public Works Joe Hitz Sarolta Sperry Mayor Hamsher called the meeting to order at 6:00 p.m. The roll was called, all members being present. The City Recorder was not present due to a fire call; therefore these minutes were transcribed from tape. The pledge of allegiance was recited. The minutes of the October 26 meeting were considered for approval. MSP: To approve the minutes as written, Tom McAuslan/Roger McKinley. The Council recognized Sarolta Sperry who addressed them regarding the condition of the recycle building. She explained that the roof leaks above the glass crusher and that the floor is lower than the outside grade causing water to puddle inside the building. She also said the steps to the trailer are too low, un-level and unstable. Tom McAuslan and Jim Hamsher said they had inspected the building with her and agreed that repairs are needed. There was some discussion of the problems, however no decision was made. Planning: No Report Public Safety: No Report Abatement: No Report Landfill: No Report Public Works: Georgia Patterson said she had found a 2001 Ford F550 six-speed diesel pickup (to use for snow plowing) for $21,000. Roger McKinley offered to look at the vehicle. There was discussion of an automatic transmission as opposed to a manual. Patterson was told to look for a new vehicle. Georgia also reported that she had learned from the DEQ that if the irrigated area by the lagoons is used for grazing, chlorine residual readings must be taken. There was Minutes November 9, 2005 discussion of the cost to chlorinate and what the city would receive from grazing. There was also question as to how the crop should removed if not by grazing. She also said they had been painting the office area of the Hospice Building and would be moved in by the end of the month. Well Drilling: Joe Hitz said the amendment to the well drilling permit is still 10 days out. There was discussion of what to offer John Coombs and the two draft proposals were recapped. MSP: To submit both options, Mike Springer/ Tom McAuslan. Roger McKinley opposed. Joe Hitz was instructed to prepare the final proposals. Hitz reminded the council that the plan to the state regarding how it plans to meet the requirements of the violation and order were due by December 1 and asked if they wanted Sisul Engineering to prepare them. He was asked what the estimated cost would be. He said it would depend on how detailed it needed to be. He said he would get back to them in a day or two. Someone asked if anyone had talked to Fred Winegar yet. Jim Hamsher said he would. Accounts Payable: MSP: To approve the payables, Marvin Casebeer/Tom McAuslan. Ordinances: The Council was asked to review Ordinance 9-12A, an amendment to Ordinance 9-12 Prohibiting registered sex offenders from entering all public parks located in the City of Prairie City. The amendment includes “that portion of the City Park located between Bridge Street and Kilbourne Street adjacent to City Hall.” The Ordinance was read once by title and once in its entirety. MSP: To adopt Ordinance 9- 12A Amending Ordinance 9-12, Mike Springer/Roger McKinley. The motion passed unanimously. Mayor Hamsher said the City needs a policy at Depot Park to avoid tenant/landlord issues. He said the attorney noted that if a tenant does not have a permanent address it can be a problem if they stay past 45 days. In other discussion it was suggested that the cost for showers at the park be raised. Other Business: Regarding the Gill greenhouse appeal, it was noted that a letter had been sent to the Gill’s in March asking them to contact the city, however they did not respond. It was agreed that another letter should be sent giving them the option to sign the letter of non-remonstrance as a condition of granting the appeal. MSP: To send a certified letter requesting them to sign the agreement by the 30th of November or meet the setback requirements, Mike Springer/Roger McKinley. The Council was asked to consider a request from the League of Oregon Cities for a voluntary assessmewnt to defend franchise fees. The fee would be 2% of the city’s annual telephone franchise receipts amounting to $28.00. MSP: To approve the voluntary assessment, Mike Springer/Mark Wishard. The Council was asked to consider the recommendation by the City Recorder to return the amount of $1,035 to the Grant County Chamber of Commerce/Transient Room Tax Committee for a grant received in 1996. It had been discovered that although the city Minutes November 9, 2005 received the funds, the project was not completed and the grant money was not used for the purpose for which is was obtained. MSP: To return the $1,035 to the committee with a letter, Tom McAuslan/Mike Springer. 7:20 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Jim Hamsher, Mayor Minutes November 9, 2005