--- date: "2005-09-14" title: "Council Meeting Minutes 2005-09-14" source: "2005-09-14-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING September 14, 2005 Attended: Mike Springer, Mayor pro tem Don Strong, Councilor Roger McKinley, Councilor Tom McAuslan, Councilor Marvin Casebeer, Councilor Bob Titus, Public Works Diane Clingman, City Recorder Reilly Cosgrove, BME Dennis Voigt Mike Springer called the meeting to order at 6:00 p.m. The roll was called, Jim Hamsher and Mark Wishard being absent. The pledge of allegiance was recited. The minutes of the August 24 meeting were considered. MSP: To approve the minutes as written, Marvin Casebeer/Tom McAuslan. Landfill: A written inspection report was received. Public Works: Bob Titus provided the council with documentation of his conversation with Gary Burnett of the DHS regarding re-circulation of the million gallon tank (see copy.) In other business, he said Georgia Patterson is back to work ½ days but is limping quite a bit. He expressed concern that she is doing too much. The council stressed that she should be doing very light duty. Dennis Voigt addressed the council regarding the electrical boxes located inside the wastewater wet wells. He said the wet wells are classified as class 1, division 1 situations or a “hazardous location.” Because the city has had to remove the pumps so often, the location of the boxes inside the wells poses a safety issue. He said he had talked with the electrical inspector and they both agreed the boxes should be located outside the wells. He suggested an engineered drawing be submitted to the state for approval. When questioned about it being a design flaw, he said it standard in wet wells, but normally pumps are not being pulled out on a regular basis. When removing the pumps, he said it is unsafe, awkward and difficult to do with the boxes located inside. Bob Titus was asked if Anderson Perry had been contacted about the problem. He said no, but they had talked about it a year or two ago. It was suggested that they be given the opportunity to address the problem and that a letter should be sent to them. It was also suggested that since the city would have to pay for the changes, the city attorney be notified. Voigt also said the electrical does not meet code in some areas and that the permit was not signed off by an inspector. There was discussion about who would come up with a drawing and Voigt was asked to come up with a basic one. Minutes September 14, 2005 Well Drilling: Joe Hitz was not in attendance, but had faxed two draft agreements with John Coombs for the council to consider. Both were identical except for different provisions to give the school water as part of his compensation for locating wells on his property. One option would be to provide 40,000 gallons of water to the school free for 8 months and 80,000 gallons of water free for 12 months of the year. The other was to provide water at ½ price to the school. The council agreed a special meeting should be scheduled to consider the legality, actual costs and impact of providing free or reduced rates to the school. It was agreed they would meet Wednesday, September 21 at 6 p.m. to discuss the options. Accounts Payable: The council questioned the bill from JWN Well Drilling for filling in the test well. It was agreed that verification of what was done to abandon the well should be provided before paying the bill. A bill from Boothby Architecture was also considered for approval. MSP: To pay the bills, including the Boothby Architecture bill, but not the JWN bill, Roger McKinley/Mike Springer. The council considered the request to move the Public Works Department to the Hospice Building. There was discussion of approximate costs that might be involved. It was noted that a door should be installed in the back so the crew could enter and exit through the back instead of through the front carpeted area. MSP: To move Public Works to the Hospice Building, Tom McAuslan/Roger McKinley. Marvin Casebeer opposed. The council considered an amendment to the Personnel Policy raising the mileage reimbursement from .35 to .405 cents, the amount allowed by the state. MSP: To raise the rate to the state allowed amount whenever it raises, Roger McKinley/Marvin Casebeer. The council considered two bids for installing a heating stove in the Texaco building. MSP: To go with the bid from Triangle Oil, Roger McKinley/Marvin Casebeer. Tom McAuslan opposed. The 2005/06 Street Project bid from Winegar Excavation was again considered for approval. Roger McKinley said the mill might help pay for paving near the scales on 4th Street. MSP: To accept the bid from Winegar Excavation for the Water Alley portion of the 05/06 Street Project, Mike Springer/Roger McKinley. 7:25 It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Jim Hamsher, Mayor Minutes September 14, 2005