--- date: "2005-02-09" title: "Council Meeting Minutes 2005-02-09" source: "2005-02-09-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING February 9, 2005 Attended: Jim Hamsher, Mayor Marvin Casebeer, Councilor Mike Springer, Councilor Roger McKinley, Councilor Diane Clingman, City Recorder Bob Titus, Public Works Joe Hitz, Sisul Engineering Jim Wood, Police Department Marge Walton Jim Sullens, Fire Chief Anna Bass Shay Lewis Melanie DeJong Scott Mallory, BME Mayor Hamsher called the meeting to order at 6:00 p.m. The roll was called, all members being present. The pledge of allegiance was recited. The minutes of the January 26, 2005 meeting were considered. MSP: To approve the minutes of the January 26 meeting, Marvin Casebeer/Mike Springer. The council recognized Melanie DeJong who was representing GPCCA and Horizons regarding a citywide cleanup they are planning. She indicated that they are hoping the program will make money this time instead of costing the city money. She asked for members from the council to commit to attending a meeting on Saturday, February 12 at 9am at the Hospice Building. Mike Springer and Jim Hamsher indicated they would attend. There was discussion of the need for a staging area for cars collected to be crushed. It was noted that at least 100 cars are needed before it is profitable and that the cars would be stored for up to 30 days. DeJong said appliances would also be crushed. The rock pit area where logs are now being decked was suggested as a possible site. The council recognized Marge Walton of the Rural Fire District and considered renewal of the annual agreement. It was noted that there were no changes made to the agreement. Walton said the Rural Department would be acquiring another tanker soon and would need more room and the Texaco. MSP: To renew the Rural Fire Agreement, Marvin Casebeer/Roger McKinley. The council recognized Shay Lewis of the Branding Iron who was asking for renewal of a social gaming license for the lounge. MSP: To renew the social gaming license for the Branding Iron, Roger McKinley/Mike Springer. Minutes February 9, 2005 Planning: The minutes of the Planning Commission Hearing of October 12, 2004 (Gill greenhouse) were considered for approval. MSP: To approve the minutes, Marvin Casebeer/Mike Springer. Public Safety: Jim Wood recited the police log. He mentioned that one of the reserves received the base rate ($14) of water for free but the other one doesn’t. The City Recorder pointed out that the reason Officer Gray receives free water is because the council voted to give paid reserves free water after one year of service. It was also noted that Gray is a certified police officer. Abatement: It was noted that the Larkin’s building has been knocked down. Jim Hamsher said he would continue to inspect the property. Landfill: A written inspection report was received. Public Works: Bob Titus said the sewer project is almost done and looks good. He noted there would be some cleanup required. Well Drilling: It was noted that Jim Hamsher, Roger McKinley and Joe Hitz had met with John Coombs regarding the drilling of an additional test well but nothing firm was decided on regarding compensation. It was noted that whatever is decided, it needs to be in writing before proceeding with drilling. Regarding the slow sand filter portion of the water system improvement project, Mayor Hamsher asked the council to refer to the copies of agreements provided to them by the Recorder. Each member received a copy of the Loan Agreement between the State of Oregon/Oregon Economic and Community Development and the City, the Safe Drinking Water Revolving Loan Fund Financial Assistance Award Contract, the Mutual Agreement and Order from the Environmental Quality Commission and the Agreement for Engineering Services with Anderson Perry and Associates. All documents reflect the city’s decision and commitment to construct a sand filtration system and develop one well. Accounts Payable: A bill from Dennis Dice Construction in the amount of $87,373.40 was considered along with the regular payables. MSP: To approve the payables as presented including the bill from Dice, Marvin Casebeer/Roger McKinley. Ordinances/Resolutions: none Other Business: The council was asked to consider appointing a budget officer for the 2005-2006 budget year. MSP: To appoint Diane Clingman as Budget Officer, Mike Springer/Marvin Casebeer. The Recorder gave the council a tentative schedule for budget meetings and advised them to come forward with any proposed projects, programs or other fiscal items they might want included in the proposed budget as soon as possible. Minutes February 9, 2005 The council considered the appointment of members to the open positions and acknowledged letters of interest from Anna Bass, Kelly Haskins, Mark Wishard and Don Strong. Each council member was given a ballot and instructed to voted for no more than three of the parties and to sign the ballot (as secrets ballots are not allowed.) Results of the vote are as follows: Councilman Casebeer: Councilman McKinley: Councilman Springer: Mayor Hamsher: Bass X X X Haskins Wishard Strong X X X X X X X X X Because all four votes in agreement are required, Mark Wishard was the only one appointed to a position. It was agreed that the council should continue to post advertisements for the two open positions. The council discussed the decision to hold a workshop instead of a regular meeting on February 23 and agreed to begin by prioritizing the list of action items on the board posted in council chambers. Roger McKinley said the city should do something about its right-of-ways that are not being maintained (mowed, cleaned, etc.) It was suggested that TEC crews could be utilized. 6:40 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Jim Hamsher, Mayor Minutes February 9, 2005