--- date: "2005-01-19" title: "Council Meeting Minutes 2005-01-19" source: "2005-01-19-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING January 19, 2005 Attended: Jim Hamsher, Mayor Marvin Casebeer, Councilor Mike Springer, Councilor Roger McKinley, Councilor Diane Clingman, City Recorder Jim Wood, Police Department Bob Titus, Public Works Joe Hitz, Sisul Engineering Debbie Letosky, GPCCA Linda Rockhill Trevor Hamsher Mayor Hamsher called the meeting to order at 6:10 p.m. The roll was called, all members being present. The pledge of allegiance was recited. Councilman elect Roger McKinley was sworn in to office by the City Recorder. The minutes of the December 22, 2005 meeting were considered. MSP: To approve the minutes of the December 22 meeting, Marvin Casebeer/Mike Springer. The council recognized Linda Rockhill who was representing the parents of the class of 2005. She explained they would be hosting an alcohol and drug free graduation party on June 4 for the students. She asked the City for their support by way of a donation. It was noted that the City has established a policy of donated $20 per student to the program. Rockhill indicated there are 16 students. MSP: To donate $320 to the senior grad night party, Marvin Casebeer/Roger McKinley. Planning: The council was asked to consider the request for a variance submitted by the Forest Service. Mike Springer explained that in order to make property line adjustments, a variance is needed to comply with setback requirements. It was noted that the Planning Commission had reviewed the application and recommends approval but is unable to do so due to a lack of enough members to constitute a quorum. MSP: To approve the variance as requested by the Forest Service, Mike Springer/Marvin Casebeer. The Council was asked to consider appointment of Pat O’Hara to a one-year term on the Planning Commission. MSP: To appoint Pat O’Hara to the one-year Planning Commission term, Roger McKinley/Marvin Casebeer. Public Safety: Officer Wood recited the police, fire and ambulance logs for December and January. He noted that the ambulance crew continues to have problems with the ambulance not starting when needed and that it is being addressed. Minutes January 19, 2005 Abatement: The Council acknowledged the letter from Mrs. Larkin regarding her plan to abate her property. It was noted that the structure is very unstable and that waiting until her proposed date of June 6 to have it removed is probably not a good idea. Roger McKinley said he would personally talk with her and perhaps volunteer his help. Landfill: A written report was received. Public Works: There was discussion of the legal status of the wastewater pumps. Mayor Hamsher said he had talked with the attorney and that she is still working on it. Some of the hold up was due to notice requirements. There was also discussion of the bill from B & D Electric incurred because the pump company failed to install the pump correctly. The pump company wanted the city to use a backhoe instead and does not want to pay the bill. No decision was made on what to do. Discussion followed about the telephone and conversation logs the attorney provided to Bob Titus to document discussions regarding the pumps and it was stressed that it is very important that he document all conversations. Titus said he has been. It was also noted that the attorney would be forwarding a step-by-step process for the city to follow regarding legal remedy. Bob Titus said the street project is moving along. There was discussion of all the mud left on 4th street and if the contractor would be cleaning it up. It was suggested that it be scraped with the backhoe bucket and when dry it could be swept. The City Recorder said that the water system improvements project is to be advertised in January and bids opened in February. She noted that Jess Holt of Anderson Perry would be at the next meeting to update the Council. Well Drilling: Joe Hitz reported that nothing has been done at the test well site due to muddy conditions. There was discussion of whether or not John Coombs is open to allowing another test well. Mayor Hamsher said he would contact Coombs. Mike Springer and Roger McKinley agreed to meet with them to work out details. There was discussion of water rights the city still has to Fyman Springs. Joe Hitz said that if the Health Division considers it to be groundwater it would not have to be filtered. He was directed to contact the Watermaster and Gary Burnett of the Health Division to obtain additional information. Accounts Payable: MSP: To approve the payables as presented, Roger McKinley/Marvin Casebeer. Ordinances/Resolutions: none Other Business: It was reported that Valley Metal and Heating had checked out the heating system in the old Texaco building. It had run for a few minutes and then the pump froze up. Repairs are estimated at around $300. Minutes January 19, 2005 The Council acknowledged the receipt of letters of interest in the open Council positions and agreed to advertise and take applications until the February 9 meeting. (Note: the winning candidates cannot fill the two elected positions because both have moved out of the area.) Debbie Letosky of GPCCA was recognized. She addressed the Council regarding the group’s interest in utilizing the front portion of the old Texaco building for storage. She said the group would clean up the room and hopes to improve the looks of the building and take advantage of the visibility to advertise events. She said the group would move out upon two weeks notice should the city have another use for the office. It was noted that the door between the office area and the bays should be locked in order to keep the ambulance and fire equipment secure. MSP: To allow GPCCA to use the office portion of the old Texaco building for temporary storage, Mike Springer/Marvin Casebeer. It was again stressed that a lock be installed on the interior door. The letter written by Bill Harrington was addressed. The City Recorder volunteered to write the letter of recommendation along with an explanation to Harrington. Roger McKinley asked the Council to consider having only one meeting per month and a study or work session in lieu of the other one. Mayor Hamsher said he and the Recorder had been discussing the same idea. No decision was made. 7:05 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Jim Hamsher, Mayor Minutes January 19, 2005