--- date: "2004-12-08" title: "Council Meeting Minutes 2004-12-08" source: "2004-12-08-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING December 8, 2004 Attended: Marvin Casebeer, Councilor Mike Springer, Councilor Anna Bass, Councilor Roger McKinley, Councilor Diane Clingman, City Recorder Jim Wood, Police Department Joe Hitz, Sisul Engineering Sarolta Sperry Brent Smith Donita Adams Anna Bass called the meeting to order at 6:05 p.m. The roll was called, Lance Delgado, Karen Jacobs and Jim Hamsher being absent. The pledge of allegiance was recited. The minutes of the November 10, 2004 meeting were considered. MSP: To approve the minutes of the November 10 meeting, Mike Springer/Marvin Casebeer. The council recognized Brent Smith of the Confederated Tribes of the Warm Springs Reservation of Oregon. He said he was requesting the city’s signature on a Land Use Information Form being submitted for an irrigation consolidation project. He explained that the project involves consolidating two points of diversion on the John Day River (moving one upstream) and that the city’s signature is needed to verify that it does not conflict with any of its land use rules. It was generally agreed by the council that the form should be signed and authorized Anna Bass to do so. They thanked Smith for keeping the city informed. It was noted that the form calls for citing the applicable city ordinance and the city recorder said she would get the information for Smith the following day. The council recognized Sarolta Sperry who addressed them on behalf of the Talents and Treasures program. She said she wanted them to be aware of the program and its purpose; to bring about personal enrichment through the arts. She said the program has been very successful in attracting volunteers and participants throughout the area to Prairie City and that it has already helped to create one cottage business. 6:20 p.m. Public Hearing: The public hearing to consider a petition by Chuck Cason to vacate that portion of Cozart Street between 13th & 14th Streets and tax lots 3000, 3100 and 3200 was opened. It was noted that the notes submitted by the Planning Commission recommend the vacation. Written testimony in favor of vacation from Debbie Letosky on behalf of Chuck Cason was read (see attached.) Donita Adams of the Planning Commission stated that she had voted in favor of recommending vacation of the street because of the potential benefit to the city and the unlikelihood of the city ever opening Minutes December 8, 2004 the street due to the drainage. Joe Hitz suggested the city require a drainage easement in order to prevent the owner (or future owners) from filling in the area and causing problems for surrounding properties. It was noted that Mr. Cason said he would be available by telephone if there were any questions. Anna Bass called Cason and explained the city would be requiring a drainage easement if it were to vacate the street. He said he would agree to the easement. It was generally agreed that the city should bear the cost of drafting the easement and having it recorded. MSP: To approve vacation of that portion of Cozart Street between 13th & 14th Streets, reserving the right to retain a twenty-foot wide drainage easement and to authorize the city recorder to draft an ordinance for passage at the December 22 meeting, Mike Springer/Roger McKinley. Planning: No Report Public Safety: Officer Wood recited the police, fire and ambulance logs. He said the Christmas Basket Program is in need of donations and that the new speed zone signs have been installed. Abatement: The city recorder said she had not yet had time to write a letter to Ms. Larkin stating the council’s request for a written plan of how and when she would complete the abatement of her property and asked the council to determine a new deadline. It was agreed that Larkin would be given until January 10, 2005 to submit her plan. Landfill: No Report Public Works: No Report Well Drilling: Joe Hitz reported that he had talked with John Coombs about drilling additional wells on his property. He indicated that Coombs he said it would be negotiable and is willing to discuss it. Hitz was asked about the well testing and he said that they had attempted to perform a test that day but the generator was not adequate. He said the well driller was going to get a different generator and attempt a test the next day. He also said they should be done in about two weeks. Accounts Payable: MSP: To approve the November/December payables as presented, Mike Springer/Marvin Casebeer. The recorder was instructed to ask public works why they purchased de-icer from the mini mart. Accruals: The payroll accruals as of November were presented and it was noted that none of the employees are over the maximums. Other Business: The city recorder told the council that GEODC sent a letter reminding them their current representative is Tammy Bremner and that if they wish to make any changes they need to inform them as soon as possible. The representative (Bremner) speaks collectively for Long Creek, Canyon city, Dayville, Monument, Mt. Vernon, Minutes December 8, 2004 Prairie City, Seneca, Granite and John Day. It was agreed that unless Bremner is not willing to fulfill the responsibility there is no need to make a change. The council was reminded that another public hearing is scheduled for December 22, 2004 during the regular council meeting to address a petition by Dennis Lynch and Norma Rynearson to vacate an alley. 6:55 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Lance M. Delgado, Mayor Minutes December 8, 2004