--- date: "2004-08-11" title: "Council Meeting Minutes 2004-08-11" source: "2004-08-11-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING August 11, 2004 Attended: Lance Delgado, Mayor Marvin Casebeer, Councilor Roger McKinley, Councilor Diane Clingman, City Recorder Debbie Letosky Shay Lewis Mayor Delgado called the meeting to order at 6:00 p.m. The roll was called, Karen Jacobs, Anna Bass and Jim Hamsher being absent. The pledge of allegiance was recited. The minutes of the July 28, 2004 meeting were considered. MSP: To approve the minutes of the July 28, 2004 meeting as written, Marvin Casebeer/Roger McKinley. The Council recognized Shay Lewis of the Branding Iron Restaurant and Lounge who asked them to approve a liquor license for the establishment. MSP: To approve the application for a liquor license for the Branding Iron, Mike Springer/Marvin Casebeer. Planning: No report Public Safety: The Council considered a request by the city attorney for authorization to represent the City and ask the court to dismiss the complaint filed against Jim Wood of the police department. It was noted that the complaint was filed by a person who does not recognize government of any form (i.e., the City of Prairie City, the Police Department, Justice Court) and is therefore disputing the ticket he received from officer Wood. MSP: To authorize the city attorney to ask for dismissal of the complaint, Roger McKinley/Mike Springer. Abatement: No Report Landfill: No report Public Works: The A Plus Striping proposal was to be considered for approval but no one had contacted the owner for clarification. There was some discussion of whether or not the city is capable of doing the striping but no decision was made. The estimate for repairs to City Hall was considered but it was noted that not enough money had been budgeted to cover the costs. Roger McKinley asked if Road Funds could be used to do the sidewalk work, but it was noted that it still had not been budgeted. He then asked if money could be borrowed from the Road Fund and re-paid in Minutes August 11, 2004 the following year. The Recorder said she would look into it. Hitz also noted that the existing ramp does not meet ADA requirements and will have to be modified. There was discussion of the prices for materials to side the building and it was agreed that Hardy Board should be used instead of T1-11 because it can be painted and looks nicer. There was also discussion that the public works crew does not do carpenter work. Joe Hitz said he would volunteer to help put up the siding and the Council generally agreed that they would help as well. It was agreed that a work party would be held in lieu of the August 25 Council meeting to install the siding and that public works will be directed to remove the old siding a day or two prior. Joe Hitz was directed to order the materials. No decision was made regarding the correspondence from PumpTech, however the Recorder said she had faxed copies to Scott Nebeker of Anderson Perry and was waiting to hear back from him. Well Drilling: It was agreed that the letter of agreement with John Coombs was only in need of spelling and grammar corrections and could be sent out as soon as it is ready. Joe Hitz addressed the Council regarding the 2002 street project done by Iron Triangle and asked the City to sign a final acceptance form. He said that all the sewer, water and paving portions have been completed (2002) and the chip sealing was done in September of 2003. The chip sealing portion has not reached its warranty expiration, but they are asking to have the City sign off so they don’t have to renew their bond. MSP: To sign the final acceptance form, Roger McKinley/Mike Springer. Office: It was noted that the fountain being purchased has not yet been picked up or delivered. It was also noted that a final inspection of the Hospice building roof must be made and all the required signed documents are to be in hand before making payment to Mike Voigt. MSP: To pay the August bills, Anna Bass/Marvin Casebeer. Museum/Depot Park: The Recorder said that some time ago the flagpole at Depot Park had broken off at a weld during a windstorm and has not been replaced. She said Stan Horrell had approached the City and asked if he and some other volunteers could erect a new one. She said they plan to do it at their own expense and want it done right. Roger McKinley said the City should make sure there is lighting for it. MSP: To allow volunteers to erect (replace) the flag pole at Depot Park, Mike Springer/Marvin Casebeer. Property Development: It was noted that a meeting of the City Hall/Fire Department expansion committee would be held at 6:00 p.m. on Tuesday, August 17 at City Hall. Resolutions/Ordinances: Resolution 2004-48 Establishing a Depot RV Park Refund Policy was considered. It was noted that the resolution reflected the decisions made at the last meeting. MSP: To adopt Resolution 2004-48, Mike Springer/Marvin Casebeer. Minutes August 11, 2004 Other Business: The Council was asked to consider allowing the car club to install a cabinet in the storage area of the Hospice building in order lock up their sound system and awning. It was generally agreed that they could do so and that they should coordinate with Donita Adams. Mike Springer addressed the Council regarding whether or not they think it is time to consider hiring a city manager. He noted that the upcoming election will likely bring about a major turnover in council members (if anyone runs) and the effect it can have on losing ground on issues. Lance Delgado agreed that the City should identify its needs and shortcomings and also said they could also look into the possibility of changing the charter to eliminate the office of Mayor if a manager position is created. The Council generally agreed a manager is needed. There was discussion regarding the lack of funding available for another position, but it was suggested that once the need is identified and established, solutions ccould be found if the effort is put forth. Mayor Delgado suggested a workshop be held to identify needs, issues and barriers and to brainstorm solutions. It was noted that changes to the charter would have to be made in relation to the decisions. Delgado said a facilitator would be needed to keep everyone on task with the issues being discussed and suggested contacting Bill Harrington. The dates of August 19 and 24 were suggested. Mike Springer said he would contact Harrington. 7:25 p.m. MSP: It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Lance M. Delgado, Mayor Minutes August 11, 2004