--- date: "2003-09-10" title: "Council Meeting Minutes 2003-09-10" source: "2003-09-10-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING September 10, 2003 Attended: Lance Delgado, Mayor Karen Jacobs, Councilor Roger McKinley, Councilor Marvin Casebeer, Councilor Diane Clingman, City Recorder Dave Welch, Chief of Police Bob Titus, Public Works Lyn McDonald Sarolta Sperry Debbie Letosky Joe Hitz Jim Neal Mayor Delgado called the meeting to order at 6:00 p.m. The roll was called, Anna Bass being absent. The pledge of allegiance was recited. The minutes of the August 27 meeting were considered. MSP: To approve the minutes of the August 27 meeting as written, Marvin Casebeer/Jim Hamsher. Planning: No Report Public Safety: No Report Abatement: Mayor Delgado asked about the status of the Bailey complaint and was advised by the City Recorder that the City Attorney said she would write and mail the letter the next day. Regarding the Hicks’ fence issue, she said the attorney is handling the letters and scheduling of the hearing and advised the Mayor and Council to contact her directly with questions because of the complexity of the matter. Landfill: Bob Titus reported that the landfill is fine and operating. Roger McKinley asked for his written report but Titus said he did not do one. He was reminded that he is to turn in a written report at each meeting and agreed to do so. Public Works: Bob Titus reported that the wastewater pump had been repaired and returned to the City. He said since B & D Electric/Dennis Voigt had removed the pump he was going to have him re-install it. He also said he did not get quotes on the J-boxes and their installation because he thought he would just have Voigt perform the work at the same time and felt it wasn’t worth the time to get quotes. The Council expressed concern over not getting estimates on the work as well as the tight budget for the sewer fund and directed Titus to get quotes. Minutes September 10, 2003 Titus reported that Mark Webb had inspected the trees at the end of Cozart Street and said they are overgrown but not dead and did not suggest removing them. With regard to the trees in Depot Park, Titus said he was getting quotes on their removal and would talk with the County about it. Titus presented the Council with paperwork (see copies) containing estimates for cleaning the two water tanks. He said he thought it had last been done in 1998 and should be done again in conjunction with the water system improvement project. The Council suggested having any epoxy work done at the same time if needed and said to go with the best price. Restroom Project: Bob Titus said had received two bids on the restroom project but had not opened them. Mayor Delgado opened the bids: Iron Triangle $4,525.79 and Les Church $2,500.00. It was noted that the City is to supply the epoxy, wood molding and PVC trim to redo the inside finish work. The Council questioned the bid amounts in that they seemed quite high. The Recorder said there is approximately $3,033 left in the budget for completion of the project. Jim Hamsher questioned why the interior has to be redone and discussion followed regarding how poor it looks. The Mayor noted that the City owes it to the volunteers and contributors to make the building look presentable. It was suggested that the bids be refused and that the City could look for volunteers or ask for new bids by the September 24 meeting. In other business Titus reported that he would be attending Short School September 22 & 23. The Council questioned whether or not Chris Camarena was also attending but Titus said he was not because he didn’t have enough hours in last Fall to get his certification. The Council pointed out that it has been almost a year since then and asked how many hours Camarena has or needs, but Titus did not know. He was instructed to find out and make sure Camarena has the opportunity to take the test and get all available training as soon as he is eligible. He was told to keep on track with it and to report his findings at the next meeting. When asked, he reported that Georgia Patterson attended her training last year and attends every other year. Joe Hitz reported that the ad for chip sealing had been advertised in the paper as well as the street, sewer and water projects for the year. The Council asked Bob Titus if he had looked into removable speed bumps (for the alley behind the drug store) but he said he hadn’t been able to locate any. 6:50 p.m. Accounts Payable: The City Recorder told the Council that she would be providing a revenue and expense report at each meeting for their review. She also said that after each bill-paying run she would be providing each department with an updated report so they can keep track of their budgets. Mayor Delgado referred to the JWN bill for well drilling and asked Jin Neal to update the Council on his progress. Neal explained that the drilling had been shut down temporarily by the State because the City had not done all the paperwork needed to begin the project but that it was being taken care of. He went on to explain that he had found approximately 50 gpm at 120’ to 160’, but in order to continue drilling he would have to seal that portion with concrete. If no Minutes September 10, 2003 more water is located any deeper, the cement can be drilled out and the water can be utilized. He explained that each time water is encountered it has to be sealed off so none of the sources are mixed. He said he could stop at this point and begin drilling another hole or cement this source and keep drilling and asked the Council for a decision. He was instructed to cement and continue drilling. Discussion returned to the accounts payable. MSP: To pay the bills, Marvin Casebeer/Karen Jacobs. Resolutions/Ordinances: None Other Business: Mayor Delgado said he had met with Patrick Knight of ODOT on Monday and said the City needs to make a decision relating to access points along the highway through town. He said it can be designated a “Special Transportation Center” or an “Urban Business Area” allowing for growth within the city limits and will make it easier to put in access points when needed. (Access point would be for businesses, not residences.) He said there is no cost for the designation, but if in place, there is a potential for Federal monies to be available for development. Once the City approves a designation, Bob Titus will need to prepare a table with mileage points. There was general discussion and Mayor Delgado said he would get some additional information. The City Recorder presented a written request for a copy of the notes taken at her interview with Councilor’s Jacobs and Hamsher. The request also asked for an update from the Council on where they are with the employee interviews and mediation, job descriptions and a wage scale. It was agreed that she could have a copy of the notes taken at her interview. It was also stated that any other employee who would like a copy of the notes taken at their interviews could have them. Councilor Jacobs said they had still not yet completed the employee interviews and it was noted that the police department employees should not be left out of the process. She said the interviews would be completed within the next two weeks. Mayor Delgado said he still did not have the job descriptions finished yet and asked Bob Titus to get back to him with the ones he had given him. It was questioned whether or not the council said they would come up with a wage scale. The Recorder pointed out that it had been discussed briefly during budget and is outlined in the Personnel Policy. Mayor Delgado said he would keep working on the job descriptions and do some research on a pay plan. October 8 was set for a target date. Roger McKinley suggested building a wall along Front Street in front of the Nursing Home and finishing off the street to provide parking. It was noted that the State should be contacted. The Recorder said she had found an agreement with the school that (in 1987) designated the City Council as the body in charge of appointing members to the Doe Scholarship Committee. She asked if anyone could recall what happened to the process since the minutes did not reflect it ever being done after the first time but no one could recall. The agreement provided that 3 members would be appointed; 1 for 1 year, 1 for 2 years, and 1 for 3 years, so it would appear someone new should be appointed each year. It was noted Minutes September 10, 2003 that Tom Berry is involved and may be able to answer some questions. Mayor Delgado said he would look into it. It was noted that there is no street sign and the corner of Main and Bridge. 7:40 p.m. It was moved and seconded to adjourn the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Lance M. Delgado, Mayor Minutes September 10, 2003