--- date: "2003-04-02" title: "Council Meeting Minutes 2003-04-02" source: "2003-04-02-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING April 2, 2003 Attended: Lance Delgado, Mayor Karen Jacobs, Councilor Marvin Casebeer, Councilor Elect Anna Bass, Councilor Roger McKinley, Councilor Diane Clingman, City Recorder Dave Welch, Chief of Police Sarolta Sperry Marge Walton Mayor Delgado called the meeting to order at 6:00 p.m. The roll was called, Jim Hamsher being absent. The pledge of allegiance was recited. Mayor Delgado recognized Marge Walton of the Rural Fire Board who asked the Council to consider the revised agreement between the City and the PCRFD. The term of the agreement is for 1 year. MSP: To sign the agreement, Marvin Casebeer/Roger McKinley. In other business, Mrs. Walton said the rural board would like to see the fire department do some expansion to accommodate additional equipment. She said the alternative of locating a cargo van adjacent to the fire hall had been discussed and hoped it wouldn’t come to that. It was noted that the subject of expansion of the fire hall is scheduled to be discussed during the upcoming budget session. Walton said the rural board is willing to participate in sharing the costs. Brian Whitman was not present. Mayor Delgado told the council that the proposed agreement from Whitman (to install a high speed internet access antenna on City property) had been faxed to the City attorney for review. He noted that there are a number of questions that need to be answered. Action List: No reports Planning: No Report Public Safety: Dave Welch reported on the vandalism of the covered wagon and said there are no suspects at this time. He also reported on the progress of the school burglary investigation and said it appears to have been a former resident who was back in the area at the time. The matter is now in the hands of the District Attorney. Minutes April 2, 2003 Landfill Inspection Report: Bob Titus was not present to give a report. The Operations Contract matter was discussed and it was reported that the contractor that was awarded the bid was not able to obtain the required insurance and accept the contract. The option of the City operating the landfill was considered since the Public Works Director is a certified landfill operator. The Mayor noted that the City could save approximately $8,000 to $10,000 per year by operating it themselves and would not have to continue subsidizing the landfill fund with money from the general fund. Roger McKinley said he would like to look into the purchase of equipment for the job. It was noted that there is $40,000 in contingency money available in the capital improvements fund that could be used. The cost of the equipment was estimated around $20,000. Mayor Delgado said that McKinley should include Bob Titus in the process. It was also noted that the City Recorder should verify that the City’s insurance covers the operation of the landfill. In other landfill business, Karen Jacobs asked if anyone knew whether or not the seeding of the landfill had been successful but no one knew. The assignment of the solid waste franchise was discussed and it was determined that there are a lot of inconsistencies in the information being given by the potential assignee according to the City attorney. Because of a clause in the franchise regarding the City’s responsibility to reply in writing within 120 days, the Recorder suggested a letter be sent to him (copy to Goslin) stating that the City has not made a decision to grant the assignment. Roger McKinley said the letter should also include a requirement that he respond by April 23 (next council meeting.) Public Works: No report Office: The council was asked to consider information about water rights pertaining to Water Cress Springs. The Recorder explained that in 1995 the council voted to deed back (to Orrin Forrest) the water rights to the springs per an agreement made in 1964. Two problems exist regarding the matter; 1) the conveyance was never completed (no quit claim deed recorded) and 2) the council did not include deeding back the access rights. When Forrest sold the property last fall the issue showed up in the title report and the new owners (Confederated Tribes) have asked to have the process completed. The council considered the deeds, agreement with Forrest, and minutes from the 1995 meeting and agreed that the intent was to deed back all right and title to the springs but that it just didn’t get done properly. The council also determined that there is no need to retain the access rights. MSP: To convey all right, title and interest in and to Water Cress Springs including the existing pipeline to the Confederated Tribes of the Warm Springs Reservation of Oregon, Anna Bass/Marvin Casebeer. Accounts Payable: The council was presented with a new payables listing format. MSP: To pay the bills, Roger McKinley/Anna Bass. Resolutions: Mayor Delgado asked the council to consider the approval of Resolution 2003-39 in support of American troops in Iraq. He explained that it was not meant as a political statement, but one of community support. MSP: To approve Resolution Minutes April 2, 2003 2003-39 to support American forces fighting in Operation Iraqi Freedom, Marvin Casebeer/Roger McKinley. Mayor Delgado said a banner and yellow ribbon would be displayed on City Hall until the troops return home. Brian Whitman arrived during the meeting and Mayor Delgado recognized him. He explained to Whitman that the City has a lot of questions about the proposed agreement and said it had been turned over to the attorney for review. It was explained that Whitman would like to install an antenna near the old water reservoir and that he would need access to the site as well as electricity. At one point Whitman said he would be installing a pole, and then later he said he would be installing the equipment on a sled on the ground. There was discussion of the exchange of services and that it would be unethical for the City to provide or receive such services free of charge. There were also questions regarding interference with the City’s telemetry system as well as other considerations. The question of the City incurring costs to have its attorney work out the details was raised and Whitman said he would be willing to split the costs. Mayor Delgado said they would continue to look into the matter and get back to him. The Council was asked to consider a request by the Grant County Juvenile Department to waive the City’s portion of the Juvenile Accountability Incentive Block Grant Program. It was noted that the City had waived their portion in the previous year. MSP: To waive the City’s share of the block grant program, Roger McKinley/Karen Jacobs. 7:15 p.m. Mayor Delgado adjourned the meeting. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Lance M. Delgado, Mayor Minutes April 2, 2003