--- date: "2003-01-08" title: "Council Meeting Minutes 2003-01-08" source: "2003-01-08-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING January 8, 2003 Attended: Leonard Wolf, Mayor Karen Jacobs, Councilor Marvin Casebeer, Councilor Elect Anna Bass, Councilor Roger McKinley, Councilor Lance Delgado, Councilor – Mayor Elect Jim Hamsher, Councilor Elect Diane Clingman, City Recorder Dave Welch, Chief of Police Bob Titus, Public Works Darrel Dew Joe Hitz Ed Clark Mayor Wolf called the meeting to order at 6:00 p.m. The roll was called, all members being present. The pledge of allegiance was recited. Leonard Wolf swore in Lance Delgado as Mayor. The meeting was then turned over to Mayor Delgado who swore in Council members Jim Hamsher and Marvin Casebeer. Mayor Delgado addressed the Council and expressed his appreciation of their efforts over the past administration. He said he felt the way the current Council has interacted has resulted in good progress for the City and that he hopes they will continue maintain their oversight. He recognized the challenges ahead and urged the Council to remain diligent in their accomplishments and reminded them that decisions should be made with the best interest of the citizens in mind. He said he hopes to encourage economic development and emphasized the need to recognize volunteers and work with other groups to achieve success. The minutes of the December 11, 2002 regular meeting were considered for approval. MSP: To approve the minutes of the December 11 meeting as written, Marvin Casebeer/Roger McKinley. Action List:  Recommendations/changes to Rural Fire Agreement – The Council said they would work on it between now and the next meeting to provide input to the Rural Fire Board.  Contact OECDD – Diane said she had not been able to reach Vicki Goodman during the holidays but would keep trying. Minutes January 8, 2002  Contact Anderson Perry for examples of agreements – Done, provided to the Council. Roger McKinley said he wanted to meet with each of the landowners first. No negotiations are to be made.  Review Landfill Operator’s Contract for renewal – Mayor Delgado stressed that the City should make a long term plan for the operation of the landfill. Discussion followed as to the estimated life of the current trench and whether or not to continue operation of the landfill after trench 4c is full. No decisions were made. Discussion followed regarding the MOLO certification issue and it was decided that the Council must follow through with enforcement during the life of the upcoming Operations Contract. Discussion also covered the length of the contract and the option of the City to prohibit the deposit of construction debris at the landfill site. The Council agreed that the term of the contract should be extended beyond one year. The reasons noted for prohibiting the deposit of construction debris were that it does not compact well (and therefore takes more space in the landfill,) it damages the tarps, and that much of the debris is generated outside of Prairie City. Anna Bass noted that the transfer station in John Day would accept the waste. MSP: To revise the 2003 Landfill Operator’s Contract to a length of years, Anna Bass/Jim Hamsher. MSP: To prohibit the disposal of construction debris at the Prairie City Landfill, Karen Jacobs/Marvin Casebeer. Jim Hamsher opposed. It was agreed that the City Recorder should work on the revisions and place and advertisement in the paper for an operator of the landfill since the contract is to expire February 5, 2003. It was noted that the Franchise Agreement regulating solid waste management would also expire February 5, 2003. MSP: To leave the Franchise Agreement as is, Jim Hamsher/Roger McKinley. The City Recorder was asked to write a letter to the franchisee regarding his interest in renewing the agreement.  Abatement – Lance noted that there is party interested in setting up a car crushing operation and asked about possibly locating it at the lagoons. Roger McKinley said the rock pit/industrial site would be more appropriate.  Meeting with Jim Neal – Roger said he would do it next week.  Well Sites – (covered above)  Sewer Line Tapes – Winter Project – Bob said he would begin reviewing them. Minutes January 8, 2002  MOLO Training for landfill operator – Not Done – to be addressed and enforced with new contract. Planning: No Report Public Safety: Dave Welch reported that state budget cutbacks will have a serious effect on the amount of State Police available and that City and County agencies may be expected to assist outside their areas in some cases. Landfill Inspection Report: Bob said he did an inspection but did not do a written report. He said the site needs some attention and that the road is quite muddy and in need of rock – possibly 2 to 3 loads. He was instructed to get an estimate and check with the City Recorder to see if the funding is available. If so, he was instructed to go ahead with rocking the road. Mayor Delgado reminded him to fill out written landfill inspection reports. Public Works: Bob asked the Council what he should do with the old generator from the booster station. He said it is 20 years old but does not have many hours on it and should still be usable. Roger McKinley suggested it be used for backup at City Hall. It was decided that the issue should be addressed during budget. The Cross Connection ordinance was not read for approval due to its length. It was decided that it would be addressed at another time. Joe Hitz reported that the street project was done except for a few repairs that were being made and the chip sealing that is to be done in the spring. He asked if the City intended to continue to withhold the 5% until the entire project is complete. Discussion followed and it was generally agreed that the City should retain the 5%. MSP: To retain the 5% on the street project, Jim Hamsher/Marvin Casebeer. Office: The Recorder asked the Council to consider renewal of a social gaming license for the Branding Iron. MSP: To approve the renewal of a social gaming license for the Branding Iron, Anna Bass/Marvin Casebeer. The Council was asked to consider the adoption of a resolution to support the Eastern Oregon Rural Forum. Discussion followed regarding whether or not there is a cost involved, what other avenues of representation are available to cities, and the general mission of the organization. It was generally supported by the Council. MSP: To adopt Resolution 2002-37 to support the Eastern Oregon Rural Forum, Anna Bass/Jim Hamsher. Accounts Payable: MSP: To pay the January bills, Marvin Casebeer/Anna Bass. Unforeseen Business: Mayor Delgado addressed the charter requirement that he appoint a Mayor Pro Tem and asked Anna Bass if she would accept. She accepted and was Minutes January 8, 2002 recognized by the Council as Mayor Pro Tem to serve in the event the Mayor is not available. The City Recorder asked the Council to consider making revisions to and updating the (1954) City Charter in the coming budget year. She explained that it apparently had been discussed and approved in a prior budget year but nothing had been done. She noted that it contains outdated, cumbersome and unenforceable elements. Discussion followed as to how to go about revising the document and it was suggested that the League of Oregon Cities might be of some help as well as consulting with the City Attorney. 7:30 p.m. MSP: To adjourn the meeting, Marvin Casebeer/Anna Bass. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Lance M. Delgado, Mayor Minutes January 8, 2002