--- date: "2002-08-14" title: "Council Meeting Minutes 2002-08-14" source: "2002-08-14-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING August 14, 2002 Attended: Leonard Wolf, Mayor Marvin Casebeer, Councilor Anna Bass, Councilor Roger McKinley, Councilor Diane Clingman, City Recorder Dave Welch, Chief of Police Bob Titus, Public Works Joe Hitz Melanie DeJong Judy Jacobs Toni Morgensen Mayor Wolf called the meeting to order at 6:00 p.m. The roll was called, Karen Jacobs, Lance Delgado and Mort Rennels being absent. The pledge of allegiance was recited. The minutes of the July 10, 2002 regular meeting and the July 31, 2002 special meeting were considered for approval. MSP: To approve the minutes of the July 10 & July meetings as written, Marvin Casebeer/Anna Bass. Mayor Wolf recognized Judy Jacobs of PCCA who informed the Council that her organization had hired Toni Morgensen to paint a mural on a privately owned building at the east end of town. Toni presented a sketch of the mural and said she was painting it at a much-reduced price of $900. Jacobs asked the Council to donate $450 toward payment for the mural. The Council was supportive, but strongly suggested that they should have been notified prior to the start of the project. Motion: To provide $450 to PCCA toward payment of the mural, Anna Bass/Marvin Casebeer. Roger McKinley voted against the motion. NOTE: The above motion did not actually pass due to voting/quorum requirements. Even though enough members were present (4) to constitute a quorum, all 4 would have to have voted in favor in order for the motion to pass. The motion may be re-introduced at the next meeting. 6:20 p.m. Action List:  Methane monitoring: It was reported that Bruce Lumper of the DEQ does not recommend installing permanent bar holes at the landfill site to monitor methane gas. Minutes August 14, 2002  4th of July Banner: Bob said sent the banner out for repairs, which will cost approximately $435.  Wastewater certificate of completion and change order: Mayor Wolf said he had met with Anderson Perry and resolved the issues. Final inspection and training will be August 29 & 30.  Pump for well: Joe Hitz said the new pump should arrive by Friday or Monday and be running by the end of next week.  Steve Close/double rates outside city limits: The City Recorder reported that Vicki Goodman of Oregon Economic and Community Development said the City would be in violation of their funding contract if they reduced the water or sewer rates.  PERS decision: Bob Titus said the employees do not wish to change the policy on the sick leave cap.  2nd well site: Roger McKinley said he would like the Council to consider using NorthWest Aquifer Surveying to locate the most likely site for another well. The company uses electro-seismic technology for ground water mapping. Joe said it would cost approximate $3,500 per test site ($230 per sounding) and that the landowners would have to give their permission. The Council agreed that more information should be gathered in order to make sure the company is reputable. MSP: To test 3 sites contingent on the credibility of NorthWest Aquifer Surveying, Roger McKinley/Anna Bass. It was noted that the site located on City property be tested. The City Recorder asked who would be making the judgment on the credibility. The Council agreed that they should be given the information available and would go over it prior to the next meeting in order to make a decision.  Landfill tarp repair: Bob said he was still using the tarp and had not repaired it. Mayor Wolf said the tarp needs to be taken out of service and repaired and he suggested soil be used for interim cover.  MOLO training: Bob said he is looking into a training seminar in Washington. Planning: No Report 6:40 p.m. Public Safety: Dave Welch reported that ODOT will paint a fog line along Front Street to limit the size of vehicles that can park there. He also said he has applied for a grant to receive a radar reader board and that the department will once again have bicycle helmets available. Anna Bass commented that a number of children have been riding without helmets. Roger McKinley expressed concern over two trees at the west end of town that block the vision of truck drivers pulling out onto Front Street. Officer Welch said he would look into who owns the trees and what could be done. Minutes August 14, 2002 Landfill Inspection Report: Bob Titus gave the Mayor an inspection report. The Mayor said it appears that the operator is not keeping the papers picked up at the site and suggested a letter be written warning him to correct the problem. Bob also said the landfill operator has not yet registered for the required certification training. The Mayor said a letter should be written to remind him of the requirement. Public Works: Bob Titus reported that water levels are dropping and it was noted that the school may have to cut back on watering the football and baseball fields. The Council expressed concern over the football field becoming too dry and hard for the upcoming season. The irrigation system is now working and a final inspection and training session for all public works employees is scheduled for August 29 & 30. Any outstanding problems will be addressed at that time as well. Bob Titus addressed the Council and asked to be paid for 1 week’s comp time. He stated that when he goes to trainings, it costs him additional money. He was reminded that the City pays mileage, meals and lodging and was asked what sort of expenses he felt were not being covered. He just stated “personal expenses.” It was noted that no comp time or overtime funds had been budgeted to any of the departments and that it would be a violation of budget law to exceed the amount in the Personal Services category. It was also noted that if the City were to grant such a request to one employee, it would have to do it for all of them, at least in the same department. Officer Welch offered that his department didn’t encounter additional costs when attending trainings that he felt should be covered. Discussion followed as to how much it would cost. Mayor Wolf said more information would have to be gathered. Office: Ordinance 018 was introduced. The City Recorder explained that the ordinance was needed in order to complete the vacation process for the Stanbro property that was done in February of 2001. The ordinance was read once by title and once in its entirety. MSP: To adopt Ordinance #018 vacating a portion of a certain public street and declaring an emergency, Roger McKinley/Marvin Casebeer. Resolution 2002-36 was introduced. The City Recorder explained that since the City had not anticipated receiving funds from PCCA for the restroom project, a resolution would have to be passed in order to accept and appropriate the money. MSP: To approve Resolution 2002-36 Appropriating Unexpected Funds, Anna Bass/Roger McKinley. Accounts Payable: MSP: To pay the August bills, Marvin Casebeer/Anna Bass. 7:25 p.m. Mayor Wolf said he had talked with one of the owners of the Texaco property and was told that they property could possibly be acquired for $75,000 if the City was willing to support “gifting” the difference between that amount and a higher figure. It was noted that the City’s attorney has been contacted about the legality of doing so. It was generally agreed that the Mayor should continue looking into the acquisition. Minutes August 14, 2002 Mayor Wolf said the engineer needs to know if the City wants to continue pursuing the site chosen for the sand filtration site. If so, a Cultural Resource Survey has to be completed. It was agreed that the engineer should go ahead with arranging for the survey. Mayor Wolf informed the Council that the museum has received a grant for $24,000 for improvements to the building. The grant was actually awarded to the County since they are the owners. The City Recorder said she would be contacting the County Treasurer about how to proceed. 7:40 p.m. MSP: To adjourn the meeting, Anna Bass/Marvin Casebeer. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Leonard Wolf, Mayor Minutes August 14, 2002