--- date: "2002-03-13" title: "Council Meeting Minutes 2002-03-13" source: "2002-03-13-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING March 13, 2002 Attended: Leonard Wolf, Mayor Karen Jacobs, Councilor Marvin Casebeer, Councilor Roger McKinley, Councilor Lance Delgado, Councilor Anna Bass, Councilor Mort Rennels, Councilor Diane Clingman, City Recorder Bob Titus, Public Works Director Joe Hitz Sarolta Sperry Mindy Voigt Gavin Chrisler Mayor Wolf called the meeting to order at 6:00 p.m. The roll was called, all members being present. The pledge of allegiance was recited. The minutes of the February 27, 2002 regular meeting were considered for approval. MSP: To approve the minutes of the February 27, 2002 meeting as written, Marvin Casebeer/Roger McKinley. Mayor Wolf recognized Mindy Voigt and Gavin Chrisler of the 4-H Swine Club who addressed the Council regarding volunteer services. Mindy said the club has approximately 20 students ranging from 4th to 7th grade who have volunteered to help clean out the flower beds on Front Street. Mayor Wolf said Peggy Anderson had done the work last year and would probably welcome the help. Mindy said the students would be available Friday afternoons and Saturdays. Mayor Wolf said the City would try to come up with some projects for the club. Mayor Wolf recognized Sarolta Sperry who has volunteered to fill a vacancy on the Budget Committee. MSP: To appoint Sarolta Sperry to the Budget Committee for a 3-year term, Anna Bass/Marvin Casebeer. Mayor Wolf thanked Ms. Sperry for her interest in becoming involved. Eric Walstrom, Economic Development Coordinator for Grant County addressed the Council regarding a resolution to attach an electronic commerce designation to the Grant County Enterprise Zone. He explained that the designation would be an additional incentive to attract electronic commerce businesses to the area. Currently it is a pilot project with only four designations allowed in the state. He said a resolution is needed from all of the original sponsors (the cities) of the Grant County Enterprise Zone in order Minutes March 13, 2002 to process the application. Discussion followed on whether or not the designation would apply to home based businesses, but Mr. Walstrom said it probably did not. Mort Rennels moved to adopt the resolution to sponsor an electronic commerce zone designation to be added to the existing Grant County Enterprise Zone. Anna Bass seconded the motion. Karen Jacobs said she thought the wording should be changed in the last paragraph of the first page to add the wording “businesses such as” and the Council agreed. The motion was amended to reflect the change, Mort Rennels/Karen Jacobs; the council voted unanimously to adopt the resolution. Planning: No Report Public Safety: No Report 6:35 p.m. Public Works: Bob Titus said the wastewater project is progressing well and that the (Becker) crews are working 4 ten hour days (off on Fridays) at this time. He was asked if the track machine does damage to the streets but it was noted that it has street pads in place. Landfill: Bruce Lumper of the DEQ said he had performed a surprise inspection of the landfill earlier in the day. He said the site looked very good and noted only two issues; that of a tear in one of the tarps and that a small amount of waste around the edges is still being picked at by birds. He said a modest amount of cat work should correct the problem and that he had discussed with Bob what needs to be done when the weather gets better. He noted the wind fence is up and in good condition. He asked that the methane monitoring results (currently in the Public Works files) be filed with the City Recorder’s landfill records and that he and the Recorder would soon begin minor revisions to the Operations and Site Development Plans. The Council was urged to visit the site periodically and to continue with a regular monitoring program. He said he would provide Bob with a checklist inspection form to be filled out and turned in to the Council and noted that Recycling Brochures should be made available at City Hall and the Recycle Center. Discussion followed regarding the slick condition of the access road and it was determined that the operator is responsible for its upkeep. Bruce reminded Bob Titus that the performance report on the use of tarps is due August 1, 2002. He also reminded the Council that the landfill operator is required to be trained and certified as a Manager of Landfill Operations Course (MOLO) through the Solid Waste Association of North America (SWANA) certification program per the contract for operations and the Landfill Operations Plan. He recommended Bob also attend the training. He noted the closest training sessions available are in April (Las Vegas) and another in September (Denver) and that the operator was supposed to have completed it within the first year of implementing the Operations Plan. In closing, he noted the good progress the City has made on obtaining contracts for control of the operations pertaining to the landfill and its efforts to purchase the site. Discussion then followed on the projected life of the trenches based on the current filling manner. It was noted that now the loads are all being weighed, much more waste is being deposited than was ever recorded in the past. Bruce felt the current trench would last another five years at the current rate and that with the development of the next four trenches, the life of the landfill would be approximately 25 Minutes March 13, 2002 years. The suggestion was made that the City should consider not accepting construction debris and reserve the landfill for residential waste in order to prolong trench life. In other landfill business, the Council noted the landfill operator had finally provided proof of insurance as required by the contracts, but asked the City Recorder to obtain a copy of the actual Workers’ Comp Policy. 7:00 Accounts Payable: The bill from Marciel Well Drilling was questioned due to the amount billed for rental of a generator ($2,675). Roger McKinley said he would call Marciel the following day to check it out. Joe Hitz addressed the Council regarding the change order in the amount of $3,700.47 for the 4th Street Waterline Project. He explained each of the changes/additions in detail as listed on the order. MSP: To pay the bills with the exception of the Marciel bill until Roger McKinley verifies the amount to be paid, Lance Delgado/Anna Bass. The subject of the tennis court was brought up with regard to why the City is still paying the electric bill. Mayor Wolf suggested the meter be disconnected or removed. Anna Bass said she would contact the school regarding the lease agreement. Bob Titus said he would contact the electric company about disconnecting the meter. Mort Rennels asked if the land sale to DR Johnson had ever gone through. The Recorder said the documents have been at Land Title for some time, but that Johnson’s attorney wanted the City to sign an agreement that held the City responsible if hazardous materials are discovered on the property – a move not recommended by the City attorney. It was suggested that a letter be sent to Johnson giving him a timeline in which to complete the purchase. The City Recorder said she would contact Nancy Trueblood (Johnson’s secretary) and see what was going on. Karen Jacobs brought up the question of how many hours the Recorder works and expressed concern that the Council should (during budget) make sure employees are being appropriately compensated for their time. There was a brief discussion of road projects to be considered. It was decided that Bob Titus and Roger McKinley would obtain last year’s engineering information from Ferguson Engineering and that they should meet prior to the next Council meeting to go over the estimates. 7:30 p.m. MSP: To adjourn the meeting, Anna Bass/Marvin Casebeer. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Leonard Wolf, Mayor Minutes March 13, 2002