--- date: "2002-02-13" title: "Council Meeting Minutes 2002-02-13" source: "2002-02-13-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING February 13, 2002 Attended: Leonard Wolf, Mayor Karen Jacobs, Councilor Marvin Casebeer, Councilor Roger McKinley, Councilor Lance Delgado, Councilor Diane Clingman, City Recorder Dave Welch, Chief of Police Bob Titus, Public Works Director Lyn McDonald Joe Hitz Butch Goslin Jackie Goslin Mayor Wolf called the meeting to order at 6:00 p.m. The roll was called, Anna Bass and Mort Rennels being absent. The pledge of allegiance was recited. The minutes of the January 23, 2002 regular meeting were considered for approval. Karen Jacobs noted someone had accompanied Butch Goslin to the meeting and that her name should be added to the list. MSP: To approve the minutes of the January 23, 2002 meeting as written, adding “Jackie” to the list, Lance Delgado/Marvin Casebeer. 6:05 Mayor Wolf recognized Lyn McDonald who addressed the Council on behalf of the Senior Grad Night committee. She gave the Council some background on the purpose of the party and the activities provided, explaining that donations are used to purchase gifts that are won at the party. It was noted that the City had donated $100 in 2000 and $200 in 2001. Discussion followed wherein it was decided that a per capita amount should be established in all fairness to future classes. MSP: To donate $400 to the Grad Night Party committee based on $20 per student, Lance Delgado/Marvin Casebeer. Planning: No Report 6:20 Public Safety: Dave Welch said he had looked into the possibility of obtaining a 4WD vehicle for free through a federal surplus program. Dues to join the surplus program are $500 per year. He said there had been problems getting stuck in the snow this year and indicated the need for a 4WD for winter patrol. Roger McKinley didn’t Minutes January 23, 2002 like the idea of only using a vehicle part of the year and said perhaps the City should consider replacing one of the cars with a 4WD for year round patrol. Officer Welch said he will be attending management training out of town for 2 weeks beginning February 16 and will return March 1. He also said animal control is in force and estimated that 90% of the dogs in the City are not vaccinated against rabies or licensed. A vaccination/licensing clinic is being planned this spring. Public Works: Mayor Wolf asked for the landfill inspection report. Bob Titus said he had not done one. Mayor Wolf suggested that written reports be turned in and made part of the minutes. Discussion followed regarding what an inspection entails. Bob said primarily he checks for blowing papers and whether or not the tarps are completely covering the trash and noted that other landfills he’s seen have exhibited those problems. Lance Delgado (in a later comment) stated the City should set the standard for what is acceptable and not let things go (at the landfill site) based what might be occurring at another site. It was agreed that a form should be created that satisfies DEQ requirements, such as a checklist, to be filled out when inspections are made. It was also generally agreed that the Council should take a field trip to the site. Bob did report that he has ordered 2 additional tarps for the landfill. Streets: Bob Titus reminded the Council that plans need to be made for next year’s street project. It was noted that an engineer will be needed to complete the contracts once the projects are outlined. It was agreed that Mayor Wolf and Councilor McKinley will meet with Bob Titus at 9am Wednesday, February 20 to discuss the project. Mayor Wolf invited any other interested parties to attend. Old Well: Joe Hitz reported that a 4-hour pump test had been performed (on the old well) but that he did not yet have the final report from Marciel. It appeared that it started at 50 gpm, dropped and then stabilized at approximately 140 feet. Water: Bob Titus reported that a flow meter has been installed to continuously measure water from the galleries before it reaches the overflow point. 7:00 Office: Diane Clingman reported that in order to implement the new utility billing program, amendments to the water and sewer ordinances will need to be done. Besides the development of a consistent collections policy, changes are needed to correct some discrepancies in the current system of billing. She explained that the task has become overwhelming and that help from a member of the Council is needed. It was suggested that Anna Bass be contacted to see if she would have time to assist. It was noted that Diane and Bob would be attending the GASB34 Training given by Oster Professional Group on February 19 from 1-5 pm. Anyone else interested was invited and encouraged to attend. Landfill Contracts: It was reported that Butch Goslin had not provided the required proofs of insurance as requested and that he was complaining about meeting the limits established in the (signed) contract and ordinance. Mayor Wolf said he received a call from Jackie (Goslin) that morning assuring him the certificates would be delivered to the Minutes January 23, 2002 office prior to the Council meeting. No mention was made of the limits, just some confusion over naming the City as additional insured. Roger McKinley suggested approaching the bonding agency if the certificates are not provided. Lance Delgado said the Council should not negotiate on the insurance limits and the Council agreed. It was suggested that the City attorney be contacted as to how to proceed. MSP: To contact the City attorney about what to do and how to proceed, Lance Delgado/Roger McKinley. Accounts Payable: Mayor Wolf questioned why the City is still paying the electric bill for the tennis court. It was noted that Anna Bass was looking into the process of giving it back to the school. MSP: To pay the February bills, Lance Delgado/Marvin Casebeer. Mayor Wolf said he did not have enough information to do a cost comparison on the proposed change order for a wireless system to monitor the new center pivot irrigation system at the lagoons. He said he would report at a later date. The Council considered a request from the Grant County Juvenile Department asking the City to turn over its portion of grant funding ($306) to the county. MSP: To waive the City’s portion of the Juvenile Accountability Incentive Block Grant Program to the County of Grant for a consolidated county plan, Roger McKinley/Lance Delgado. 7:15 Butch and Jackie Goslin entered the meeting. Mayor Wolf addressed them regarding the insurance certificates and they said the insurance company was working on it. They also said they were insuring for the required amounts. Butch stated he has some problems with certain requirements of the ordinance, but Mayor Wolf assured him the City was not out to follow him around and pick his business apart. Mayor Wolf told them that the insurances need to be in order and copies of proof delivered to the office in no less than 2 weeks. Jackie said she would bring in the proof of the Workers’ Comp Insurance the next day. Other Business: It was decided that Anderson Perry should be contacted and instructed to include a monthly memo detailing the charges on the invoices for the water project. 7:30 p.m. MSP: To adjourn the meeting, Lance Delgado/Marvin Casebeer. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Leonard Wolf, Mayor Minutes January 23, 2002