--- date: "2001-12-05" title: "Council Meeting Minutes 2001-12-05" source: "2001-12-05-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING December 5, 2001 Attended: Leonard Wolf, Mayor Karen Jacobs, Councilor Marvin Casebeer, Councilor Lance Delgado, Councilor Anna Bass, Councilor Diane Clingman, City Recorder Dave Welch, Chief of Police Bob Titus, Public Works Director Doug Davis Bruce Lumper, DEQ Mayor Wolf called the meeting to order at 6:15 p.m. The roll was called, Mort Rennels and Roger McKinley being absent. The pledge of allegiance was recited. The minutes of the November 14 regular meeting were considered for approval. MSP: To approve the minutes of the November 14, 2001 meeting as revised, Marvin Casebeer/Lance Delgado. Mayor Wolf recognized Doug Davis and advised the Council that although they had already approved the boundary line adjustment, certain information should have been included in the discussion of the conveyance. The problem was stated that the Davis property located at 150 Sixth Street in Prairie City has a boundary line problem. A recent survey of the property disclosed that the Davis’ home is built next to the City’s adjoining property and without a boundary line adjustment, the Davis’ property would not follow the current property boundaries causing the owner a reduction in real property that he has been using as his own for 12 years. (See paragraph 1 of attached correspondence from attorney and exhibit A “quit claim deeds”.) MSP: To grant and accept the conveyances identified as exhibit A, dated December 5, 2001 which incorporate Bob Bagett’s legal descriptions as discussed in this hearing for the Davis’ real property located at 150 Sixth Street and that the quit claim deeds marked as Exhibit A be attached to the minutes of this meeting and be made a part of the permanent record, Lance Delgado/Anna Bass. Mayor Wolf said the City would sign the deeds the following day. Mr. Davis said he and his wife would also sign the deeds on 12/6/01. Mayor Wolf recognized Bruce Lumper of the DEQ Solid Waste division who addressed the Council regarding the 12/5/01 inspection. He said the operation is mostly looking good and believes there is approximately 5 years left in the current trench and 25 years for the life of the site based on the current tonnage being deposited at the landfill. He noted that the monthly tonnage is more than previously estimated. He brought up key Minutes December 5, 2001 issues regarding the landfill that need to be addressed to remain in compliance with the permit and the Mutual Agreement and Order; 1) The public works director needs to visit the landfill site 1 to 2 times a month to ensure the solid waste is adequately covered. At this time regular inspections are not being done and/or not being documented and reported to the council, the edges of the waste need to be covered, perhaps an additional tarp is needed. 2) The public works director needs to inspect and complete quarterly reports on the closed portion and an annual report in January of each year. The City was notified of this requirement on August 1, 2001 and a sample inspection form was provided but no reports have been turned in. 3) Landfill Operations and Franchise contracts need to be signed with pass- through provisions in the case of fines for non-compliance violations. 4) The landfill operator must be trained and certified within one year. (A training seminar brochure was provided.) 5) The Site Development and Operations Plans will require updating to reflect progress and program implementation changes. 6) Needed repairs to the tarp must be made. 7) Reminded the council that a report on the use of the tarps will be due in August 2002. Mr. Lumper also reported that the letter stating the intent to continue operating or close the landfill that was submitted to the department (as required by the MAO) met the requirements. He was informed that the City was moving ahead with pursuing the purchase of the landfill site property by March 31, 2002. In summary, he stressed the need to get the contracts signed and to keep on top of the inspections and reporting requirements. Planning: The council received a recommendation from the Planning Commission to re- appoint Stan Horrell and Russ Mansfield. It was noted that Stan Horrell has been on the commission past the term limits. MSP: To re-appoint Stan Horrell and Russ Mansfield to the Planning Commission, Marvin Casebeer/Karen Jacobs. Lance Delgado abstained. The council also received a recommendation from the Planning Commission to appoint Nancy Wood to the Commission. MSP: To appoint Nancy Wood to the Planning Commission, Lance Delgado/Marvin Casebeer. Public Works: Mayor Wolf referred to a letter from Jess Holt of Anderson Perry in which he recommended performing a leak test on the main trunk line (water.) Bob Titus said he thinks the city can do the testing. The line is 8” transite (cement asbestos) and very brittle so is likely to have breaks. It was also recommended that the city install a flow meter. It was noted that an engineer may have to collect the data for evaluation. Joe Hitz of Sisul engineering said there should not be a conflict of interest if he did the evaluation. The cost of the flow meter was estimated at $1,500 to $1,600. Minutes December 5, 2001 The letter also recommended that the City actively pursue purchasing the land that extends from the existing lower intake gallery up to 500 feet north of the upper intake gallery as well as the property on which the slow sand filters are to be placed. It was decided that Anderson Perry should handle the negotiations. MSP: To authorize Anderson Perry & Associates to move forward with negotiations to purchase the discussed property, Anna Bass/Lance Delgado. MSP: To proceed with testing of the main line, installation of a flow meter and to authorize Sisul Engineering to assist with a spending limit of $2,500, Lance Delgaldo/Anna Bass. In other business it was decided that the pump should be pulled from the old well to provide access for TV inspection to determine its condition. The cost is estimated to be $1,500 to $2,000 and would fall under maintenance and repair. Office: No Report Accounts Payable: MSP: To Pay the December bills, Lance Delgado/Marvin Casebeer. Wastewater: Mayor Wolf referred to the bids for the wastewater project. It was noted that the bid from Becker Construction is substantially lower than the rest, but that Scott Nebeker of Anderson Perry had reviewed the paperwork and feels the contractor is well qualified. Discussion followed regarding the time frame for the project. Bob Titus said the lower portion would be completed first to handle the spring run-off. He also said there would be no interruption of (sewer) service during the project. MSP: To authorize Mayor Wolf to sign the document awarding the Wastewater 2001 Project to Becker Construction in the amount of $794,308.00, Anna Bass/Karen Jacobs. Library Board: Mayor Wolf asked if anyone had contacted the persons suggested for appointment to the Grant County Library Board, but no one had. He said Ester Dew is interested. MSP: To recommend Ester Dew to the Grant County Library Foundation, Marvin Casebeer/Anna Bass. The recorder was instructed to write a letter to that effect. Discussion of the water project resumed. It was noted that if additional water can be made available, additional engineering would be needed. It was also noted that purchasing the property surrounding the galleries would give the City better control. Clarification needs to be made regarding the actual amount of acreage that will be acquired. Public Safety: Officer Welch said he is getting a good response from the citizens with regard to the home heat survey and that he would continue working on the emergency plan. He recapped the arrest of 2 juveniles for theft resulting from an ongoing investigation in the community. He also said a new reserve was to be sworn in and would act as the animal control officer. Minutes December 5, 2001 It was discussed and decided that there would not be another City Council meeting in the month of December unless needed. 7:55 p.m. MSP: To adjourn the meeting, Marvin Casebeer/Lance Delgado. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Leonard Wolf, Mayor Minutes December 5, 2001