--- date: "2001-11-14" title: "Council Meeting Minutes 2001-11-14" source: "2001-11-14-minutes-council-monthly.pdf" --- CITY COUNCIL MEETING November 14, 2001 Attended: Leonard Wolf, Mayor Karen Jacobs, Councilor Marvin Casebeer, Councilor Lance Delgado, Councilor Anna Bass, Councilor Roger McKinley, Councilor Mort Rennels, Councilor Diane Clingman, City Recorder Dave Welch, Chief of Police Bob Titus, Public Works Director Dennis Voigt Mayor Wolf called the meeting to order at 6:10 p.m. The roll was called, all members of the Council being present. The pledge of allegiance was recited. The minutes of the October 24 regular meeting were considered for approval. It was noted that an updated version had been distributed to the Council. MSP: To approve the minutes of the October 24, 2001 meeting as revised, Mort Rennels/Anna Bass. Mayor Wolf recognized Dennis Voigt of the Prairie City Athletic Committee who presented a map of the football field illustrating the portion of 13th street that the committee is asking the City to vacate for a proposed sports complex. Discussion followed regarding whether or not the City can vacate 40’ of the 80’ right of way and still maintain the other 40’ for easements, etc. The Council was not clear on who actually owns the street but it was mentioned that the County had deeded it to the City a few years prior. It was generally agreed that the City should check out the details to be certain the street can be vacated and upon that finding would provide a letter of intent to vacate so the committee can move forward with the project funding. It was also noted that perhaps the request should go to the Planning Commission. Planning: No Report Public Safety: Dave Welch reported that he has been working on the Emergency Response Plan by gathering information from the school, mill, forest service and the residents of the City. He also reported that a truck had taken out utility lines on north Main and suggested signs be posted on side streets with low hanging lines. The Council suggested he contact the power and telephone companies to see why the lines are not high enough to accommodate truck traffic. Minutes November 14, 2001 Public Works: Bob Titus said he would be on vacation the week of November 19. He also reported that the supplies for the 4th Street water line replacement project are here. The Council was reminded that the bids for the wastewater improvement project are due November 15 by 3:00 p.m. and the bid opening is scheduled for 11:00 a.m. November 16. Office: The City Recorder said she would be on vacation the week of November 26. Accounts Payable: MSP to pay the October bills, Marvin Casebeer/Roger McKinley. Landfill: Mayor Wolf reminded the Council that a formal decision must be made to either close the landfill or continue operation per the Mutual Agreement and Order. Discussion followed regarding the concerns of the DEQ and the Council with regard to maintaining control over the operation. It was noted that the City must perform regular inspections of the landfill and report the findings to the Council as a major part of maintaining that control. The City Recorder said the BLM had confirmed that the City may purchase the property for $10 per acre after applying for a sight lease and patent. The Mayor asked for a motion on the decision. MSP: To continue operation of the landfill and pursue purchase of the property, Mort Rennels/Marvin Casebeer. Anna Bass opposed. Karen Jacobs addressed the Council regarding the proposed landscape policy. She said she is willing for formulate an ordinance addressing the issue. Mort Rennels recommended she go ahead with the project. Lance Delgado addressed the Council regarding the abatement ordinance and said he is willing to take the lead in developing a plan to address the problem. He suggested putting together a task force to develop a strategy. Anna Bass suggested he contact the League of Oregon Cities for information. Mort Rennels presented a resolution from the County and a letter written by Sam Hornbeck regarding the acquisition of game tags in Eastern Oregon. He asked the Council to write a letter of support to the ODFW requesting residence preference be established. MSP: To write a letter to Mr. Hornbeck supporting his lobby to request residence preference with regard to the acquisition of game tags in Eastern Oregon, Marvin Casebeer/Roger McKinley. It was suggested that copies of the letter be sent to Senator Ferrioli, Senator Smith and the ODFW. Mayor Wolf presented ordinance number 8.08 regulating open burning within the City. It was noted that the second paragraph contained an error and should read “wire mesh or screen with openings not MORE than ½ (one half) inch.” The Council questioned why burn barrel and burn pile hours are different. The City Recorder explained that the Fire Chief had made the recommendation. The ordinance was read once by title and once in its entirety. MSP: To adopt ordinance 8.08 regulating open burning within the City of Prairie City, Roger McKinley/Marvin Casebeer. Minutes November 14, 2001 Mayor Wolf introduced ordinance number 1.01 adopting the Prairie City Municipal Code. The ordinance was read once by title and once in its entirety. MSP: To adopt ordinance 1.01 adopting the Prairie City Municipal Code for the City of Prairie City, Karen Jacobs/Anna Bass. Mayor Wolf said the Council has been asked to recommend a citizen to the Grant County Library Foundation. Mort Rennels said Sandy Rennels would be willing if no one else could be found. Other names mentioned were Mike Springer and Carla Wright. Karen Jacobs asked about a letter sent to the City from Dick Haines. Mayor Wolf said he had received it but had not followed up on it yet. Roger McKinley said something should be done about oversized trucks parking in the diagonal parking spaces on Front Street. Office Welch said he would check into the regulations. 8:20 p.m. MSP: To adjourn the meeting, Lance Delgado/Mort Rennels. Respectfully submitted: ___________________________ Diane Clingman, City Recorder Approved this Date: ________________ _________________________________ Leonard Wolf, Mayor Minutes November 14, 2001